2024-08-31-accounts

Treasurer’s Report 14th May 2024

2023-2024

Attached is the Year to Date (YTD) summary of the accounts for the school year starting the 1[st] September 2023 and ending on the 31[st] of August 2024.

The first term saw a loss of £3,362.87, but the second term ended in a profit of £56,059.96. To date the third term is currently at a loss of £705.96. The overall profit of this school year currently sits at £51,991.12 equating to funds available of £99,158.68.

Since the previous Report in January the Treasurer has attempted to forecast income for the next financial year and this has allowed a pay increase to staff of 10.46% on average. The new wages are forecasted to be 55% of income, a decrease of 15.24% from the previous year.

While things look positive, the treasurer has some recommendations, these are detailed below.

• H.C. Council charged a 24/25 yearly Property Service charge of £1,999. It was noted by Megham Infant School’s Office Manager that a fee had not been charged between 2020 and 2022. In addition, she provided an overview of the SLA. Based on this the treasurer believes the following challenges should be made.

• SLA for Schools brief is worded as an optional expenditure, similar to insurance, if Mengham infants School has taken the decision to enter this agreement they should not charge the pre-school for this.

• If they were to charge, it must be an agreed and documented figure. The pre-school should know the overall cost to Mengham Infant School, the percentage that the pre-school is paying and how the percentage was determined.

• It could be argued that this fee is already covered in the rent paid.

• Utility bills – how are the charges to the pre-school determined. If the pre-school has its own Gas & Electricity meters, you have the right to enter an agreement with a supplier of your choice and not pay via the school.

• If this is not the case, how the costs are determined must be shared with the preschool and reviewed.

• The above applies to Water and Sewage costs.

• Nappy bin – The school is now charging £25 per month for the use a nappy bin, they have advised it costs them £33 per month. How have they determined £25? If they need one as well as the preschool it should be 50/50 regardless of the usage.

• Refuse bin – Charge of £7.50, how is this determined? Is it per individual bin or as a percentage of the overall cost.

• PAT Testing – could the pre-school do this independently?

			Charity Name									No (if any)	No (if any)
			Hayling Community Preschool									1056814
			Receipts and payments accounts													CC16a
		For the period from ee			Period start date 01/09/2023 ee				To ee				Period end date 31/08/2024
Section A Receipts and payments		Section A Receipts and payments
			Unrestricted funds		Restricted funds	Restricted			Endowment funds		Endowment		Total funds			Last year
			to the nearest £		to the nearest £	to the nearest £			to the nearest £				to the nearest £			to the nearest £
A1 Receipts
Education grants			176,258		-	-	-		-	-	-		176,258	176,258		151,524	151,524
Fees			32,037		-	-	-		-	-	-		32,037	32,037		38,454	38,454
Other income			2,662		-	-	-		-	-	-		2,662	2,662		2,074	2,074
Other grants			1,888		-	-	-		-	-	-		1,888	1,888		1,376	1,376
			-		-	-	-		-	-	-		-	-		-	-
			-		-	-	-		-	-	-		-	-		-	-
			-		-	-	-		-	-	-		-	-		-	-
			-		-	-	-		-	-	-		-	-		-	-
Sub total(Gross income for AR)			(Gross income for AR) 212,845		-	-	-		-	-	-		212,845	212,845		193,428	193,428
A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 212,845 - - 212,845 193,428 ————~~——~~
A3 Payments
Rent and rates			19,719		-	-	-		-	-	-		19,719	19,719		15,016	15,016
Repairs and maintenance			2,071		-	-	-		-	-	-		2,071	2,071		2,854	2,854
Administrative expenses			4,655		-	-	-		-	-	-		4,655	4,655		3,795	3,795
Sundry expenses			5,551		-	-	-		-	-	-		5,551	5,551		5,908	5,908
Consumables			2,723		-	-	-		-	-	-		2,723	2,723		2,569	2,569
Equipment			7,186		-	-	-		-	-	-		7,186	7,186		6,149	6,149
Training			1,676		-	-	-		-	-	-		1,676	1,676		790	790
Insurance			1,310		-	-	-		-	-	-		1,310	1,310		1,249	1,249
External services			24										24	24		1,463	1,463
Special projects funding			2,898										2,898	2,898		-	-
Wages, employer's NIC and pension			182,769		-	-	-		-	-	-		182,769	182,769		158,893	158,893
	**Sub total **		230,582		-	-	-		-	-	-		230,582	230,582		198,686	198,686
A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 230,582 - - 230,582 198,686 ————~~——~~
Net of receipts/(payments) - 17,738 - -- 17,738 - 5,258 A5 Transfers between funds - - - - - A6 Cash funds last year end 100,106 - - 100,106 105,364 Cash funds this year end 82,368 - - 82,368 100,106 ===>>

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Bank account Petty cash Independent Examiner fee Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 82,328 - 40 - - - 82,368 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - Fund to which liability relates Amount due (optional) Unrestricted 480 - - - - Print Name	Endowment funds to nearest £ - - -
			-
			OK
			Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - When due (optional) Date of approval

CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Hayling Community Preschool On accounts for the year ended 31 August 2024 Charity no (if any) 1056814 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110812024. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ( the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the braGkets if they do not apply. Signed: Date: Name: Jonathan Bardolph Relevant professlonal qualification{s) or body (if any): ACA, FCCA, BFP Address: Accountably Ltd, 1st floor Unit 12, Compass Point, Ensign Way, Hamble Southampton, Hampshire S0314RA IER Oct 2018

Section B Disclosure Only complete if the examiner needs to highlight material matters of con￿rn (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wlshes to disclose. IER Oct 2018