## Treasurer’s Report 14th May 2024 ## 2023-2024 Attached is the Year to Date (YTD) summary of the accounts for the school year starting the 1[st] September 2023 and ending on the 31[st] of August 2024. The first term saw a loss of £3,362.87, but the second term ended in a profit of £56,059.96. To date the third term is currently at a loss of £705.96. The overall profit of this school year currently sits at £51,991.12 equating to funds available of £99,158.68. Since the previous Report in January the Treasurer has attempted to forecast income for the next financial year and this has allowed a pay increase to staff of 10.46% on average. The new wages are forecasted to be 55% of income, a decrease of 15.24% from the previous year. While things look positive, the treasurer has some recommendations, these are detailed below. - H.C. Council charged a 24/25 yearly Property Service charge of £1,999. It was noted by Megham Infant School’s Office Manager that a fee had not been charged between 2020 and 2022. In addition, she provided an overview of the SLA. Based on this the treasurer believes the following challenges should be made. - SLA for Schools brief is worded as an optional expenditure, similar to insurance, if Mengham infants School has taken the decision to enter this agreement they should not charge the pre-school for this. - If they were to charge, it must be an agreed and documented figure. The pre-school should know the overall cost to Mengham Infant School, the percentage that the pre-school is paying and how the percentage was determined. - It could be argued that this fee is already covered in the rent paid. - Utility bills – how are the charges to the pre-school determined. If the pre-school has its own Gas & Electricity meters, you have the right to enter an agreement with a supplier of your choice and not pay via the school. - If this is not the case, how the costs are determined must be shared with the preschool and reviewed. - The above applies to Water and Sewage costs. - Nappy bin – The school is now charging £25 per month for the use a nappy bin, they have advised it costs them £33 per month. How have they determined £25? If they need one as well as the preschool it should be 50/50 regardless of the usage. - Refuse bin – Charge of £7.50, how is this determined? Is it per individual bin or as a percentage of the overall cost. - PAT Testing – could the pre-school do this independently? ||||**Charity Name**|||||||||**No (if any)**|**No (if any)**|||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||**Hayling Community Preschool**|||||||||**1056814**||||||| ||||**Receipts and payments accounts**|||||||||||||**CC16a**||| |||**For the period**
**from**
ee|||Period start date
01/09/2023
ee||||**To**
ee||||Period end date
31/08/2024|||||| |**Section A Receipts and payments**||**Section A Receipts and payments**||||||||||||||||| ||||**Unrestricted**
**funds**||**Restricted**
**funds**|**Restricted**|||**Endowment**
**funds**||**Endowment**||**Total funds**|||**Last year**||| ||||**to the nearest £**||**to the nearest £**|**to the nearest £**|||**to the nearest £**||||**to the nearest £**|||**to the nearest £**||| |**A1 Receipts**||||||||||||||||||| |Education grants|||**176,258**||**-**|**-**|**-**||**-**|**-**|**-**||**176,258**|**176,258**||**151,524**|**151,524**|| |Fees|||**32,037**||**-**|**-**|**-**||**-**|**-**|**-**||**32,037**|**32,037**||**38,454**|**38,454**|| |Other income|||**2,662**||**-**|**-**|**-**||**-**|**-**|**-**||**2,662**|**2,662**||**2,074**|**2,074**|| |Other grants|||**1,888**||**-**|**-**|**-**||**-**|**-**|**-**||**1,888**|**1,888**||**1,376**|**1,376**|| ||||**-**||**-**|**-**|**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| ||||**-**||**-**|**-**|**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| ||||**-**||**-**|**-**|**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| ||||**-**||**-**|**-**|**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| |**_Sub total_**_(Gross income for_
_AR)_|||_(Gross income for_
_AR)_
**212,845**||**-**|**-**|**-**||**-**|**-**|**-**||**212,845**|**212,845**||**193,428**|**193,428**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**212,845**
**-**
**-**
**212,845**
**193,428**
————~~——~~||||||||||||||||||| |**A3 Payments**||||||||||||||||||| |Rent and rates|||**19,719**||**-**|**-**|**-**||**-**|**-**|**-**||**19,719**|**19,719**||**15,016**|**15,016**|| |Repairs and maintenance|||**2,071**||**-**|**-**|**-**||**-**|**-**|**-**||**2,071**|**2,071**||**2,854**|**2,854**|| |Administrative expenses|||**4,655**||**-**|**-**|**-**||**-**|**-**|**-**||**4,655**|**4,655**||**3,795**|**3,795**|| |Sundry expenses|||**5,551**||**-**|**-**|**-**||**-**|**-**|**-**||**5,551**|**5,551**||**5,908**|**5,908**|| |Consumables|||**2,723**||**-**|**-**|**-**||**-**|**-**|**-**||**2,723**|**2,723**||**2,569**|**2,569**|| |Equipment|||**7,186**||**-**|**-**|**-**||**-**|**-**|**-**||**7,186**|**7,186**||**6,149**|**6,149**|| |Training|||**1,676**||**-**|**-**|**-**||**-**|**-**|**-**||**1,676**|**1,676**||**790**|**790**|| |Insurance|||**1,310**||**-**|**-**|**-**||**-**|**-**|**-**||**1,310**|**1,310**||**1,249**|**1,249**|| |External services|||**24**||||||||||**24**|**24**||**1,463**|**1,463**|| |Special projects funding|||**2,898**||||||||||**2,898**|**2,898**||**-**|**-**|| |Wages, employer's NIC and pension|||**182,769**||**-**|**-**|**-**||**-**|**-**|**-**||**182,769**|**182,769**||**158,893**|**158,893**|| ||**_Sub total_ **||**230,582**||**-**|**-**|**-**||**-**|**-**|**-**||**230,582**|**230,582**||**198,686**|**198,686**|| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**230,582**
**-**
**-**
**230,582**
**198,686**
————~~——~~||||||||||||||||||| |**_Net of receipts/(payments)_**
**- 17,738**
**-**
**-- 17,738**
**- 5,258**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**100,106**
**- -**
**100,106**
**105,364**
**_Cash funds this year end_**
**82,368**
**-**
**- 82,368**
**100,106**
===>>||||||||||||||||||| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Bank account
Petty cash
Independent Examiner fee
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**82,328**
**-**
**40**
**-**
**-**
**-**
**82,368**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**480**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval| CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Hayling Community Preschool On accounts for the year ended 31 August 2024 Charity no (if any) 1056814 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110812024. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ( the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the braGkets if they do not apply. Signed: Date: Name: Jonathan Bardolph Relevant professlonal qualification{s) or body (if any): ACA, FCCA, BFP Address: Accountably Ltd, 1st floor Unit 12, Compass Point, Ensign Way, Hamble Southampton, Hampshire S0314RA IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight material matters of con￿rn (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wlshes to disclose. IER Oct 2018