2024-08-31-accounts

Trustees’ Annual Report for the period

From 01/09/2023 Period start date To 31/08/2024 Period end date

Charity name: Marian Vian Parent Teachers Association

Charity registration number: 1056792

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Marian Vian Parent Teachers Association is a Registered Charity 1056792, governed by a constitution which outlines our purpose: “The object of the association (the objects) is to advance the education of pupils in the school in particular by: 2.1 Developing effective relationships between the staff, parents and others associated with the school 2.2 Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	We delivered a number of fundraising events and activities including Summer, Easter and Christmas Fairs, a Colour Run, Disco, Magic Show, Quiz Night, and sales of ice creams, tea towels doughnuts amongst other things.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	We benefited the school in line with our objectives.

Additional information (optional)	Additional information (optional)	Additional information (optional)
You may choose to include further statements where relevant about:
		SORP reference
	Policy on grant making	Para 1.38	N/A
	Policy on social investment	Para 1.38	N/A
	including program related
	investment
	Contribution made by	Para 1.38	N/A
	volunteers
	Other		N/A

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Pledges Crossing Patrol Y6 First Aid Course Monkey Bar Sphero Indi and Little Bits – computer coding Digital microscope TV Silva Compasses OS Maps Whiterose Math Books Books Frylands Trip & SATS Breakfast for Year 6 Bushcraft shelter – half the payment.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	We achieved our objectives. Achievements include: • Delivered a number of successful events. • Succeeded in raising enough to provide the school with all that asked for. • Launched Easy Fundraising. • Received fantastic feedback from our school community
Performance of fundraising activities against objectives set	Para 1.41	Achieved objectives, delivering a variety of events both making money and bringing the school community together.
Investment performance against objectives	Para 1.41	N/A
Other		Unfortunately, we had to cancel our Summer Fair, our biggest earner due to the weather and being unsafe. This would normally generate us approx. £10k profit.

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Expenditure exceeded income due to Summer Fair having to be cancelled. However we have a large amount in

		reserves and was able to dip into this still leaving us in a stable position as well as the ability to commit to large project fund.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We hold an operating reserve of £11,300 so that we have sufficient funds to operate our primary fundraising events: Summer Easter and Xmas Fairs.
Amount of reserves held	Para 1.22	£11,300
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	We delivered a number of fundraising events and activities including Summer, Easter and Christmas Fairs, a Colour Run, Disco, Magic Show, Quiz Night, and sales of ice creams, tea towels doughnuts amongst other things.
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	Principle risk is that financial outlays for events are not recouped e.g due to bad weather or unforeseen circumstances such a COVID lockdown events are cancelled.
Other		N/A

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by membership

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	N/A
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The role of our committee is to raise funds for our school and vote on how this money is spent. Committee Meetings are held every half term and our Head Teacher attends and provides a wish list that has been communicated to him by teachers, pupils and staff. The Committee Members may also make suggestions. The Committee votes on this wish list and every decision is made by a simple majority of the votes cast at a quorate committee meeting. Our Committee members typically take ownership of an area of fundraising or an event which they project manage and obtain help from other members and volunteers.
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charity name	Marian Vian Parent Teachers Association
Other name the charity uses	MVPTA
Registered charity number	1059792
Charity’s principal address	Marian Vian School Shirley Crescent Beckenham BR3 4AZ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Sarah Bramwell	Chair
	Aimee O’Reilly	Vice Chair
	Steven Dunn	Treasurer

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
N/A

Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)	Signature(s)
Full name(s)	Full name(s)Sarah Bramwell	Steve Dunn
Position (eg Secretary,	Chair		Treasurer
Chair, etc)
Date25/06/2025	25/06/2025

Page 1 of 1

Auditors report 2023-24 Full Year

Registered Charity No. 1056792

MVPTA Accounts 2023-2024

	Receipts Payments Net Receipts	Receipts Payments Net Receipts	Receipts Payments Net Receipts
Source	£ £ £
Main PTA Events	Column1 Column2 Column3
Summer Fair 2023	£905.00	-£1,676.70	-£771.70
Reception Starters Welcome	£36.00	-£140.44	-£104.44
Year 6	£1,576.42	-£1,580.00	-£3.58
Misc.	£0.00	£0.00	£0.00
Summer Fair	£7,398.03	-£7,367.33	£30.70
Sweets & Cakes	£39.76	£0.00	£39.76
Magic Show	£323.96	-£250.53	£73.43
TeaTowels	£236.60	£0.00	£236.60
Summer Stall	£440.00	-£175.00	£265.00
Christmas Stalls / Sponsorship	£280.00	£0.00	£280.00
Doughnuts &Cookies	£742.74	-£424.65	£318.09
Panto	£3,139.48	-£2,786.00	£353.48
NNU	£412.56	£0.00	£412.56
Colour Run	£2,579.05	-£2,163.30	£415.75
Sports Day	£602.96	-£181.68	£421.28
Fireworks	£1,595.70	-£1,149.80	£445.90
Summer Brochure	£1,495.00	-£956.00	£539.00
Christmas Cards	£563.00	£0.00	£563.00
easyfundraising	£568.53	£0.00	£568.53
Donation to PTA	£600.00	£0.00	£600.00
Quiz	£1,450.95	-£795.52	£655.43
HappyBags	£757.35	£0.00	£757.35
Break the Rules Day	£768.00	£0.00	£768.00
Wonka Bars	£2,430.08	-£1,445.49	£984.59
Elfridges	£2,267.35	-£1,123.53	£1,143.82
Lottery	£1,294.40	£0.00	£1,294.40
Disco - Feb24	£1,691.17	-£368.65	£1,322.52
Easter Fair	£1,929.96	-£170.30	£1,759.66
new uni	£7,648.83	-£5,658.77	£1,990.06
ce Creams / Tuck Shop/ Sweets & Cake	s £6,822.47	-£3,422.90	£3,399.57
Christmas Fair	£8,999.10	-£4,585.03	£4,414.07
Sub-Total 1	£59,594.45 -£36,421.62 £23,172.83
Petty Cash & Bank Interest
Pettycash	£0.00	£0.00	£0.00
Interest Reserve A/C(6772)	£0.00	£0.00	£0.00
Interest ICT Fund(bonus saver a/c 898	£0.00	£0.00	£0.00
Sub-Total 2	£0.00	£0.00	£0.00
Pledges To School	£0.00	-£29,868.00	-£29,868.00
PTA Expenses	£1,850.00	-£3,639.91	-£1,789.91
Sub-Total 3	**£1,850.00 **	-£33,507.91	-£31,657.91
Total	**£61,444.45 **	-£69,929.53	-£8,485.08

Opening Balance
Petty Cash £0.00 Current Acc 01-09-23 £33,291.41 Cheques Paid Out Not Shown Net Current Account Total £24,806.33 PTA Future Projects Account £2,151.88 Reserve Account £10,312.94
Total Opening £35,119.27

Closing Balance
Petty Cash		£0.00	£0.00
Current Account
Current a/c Statement 30Au		£24,806.33
Cheques Paid Out Not Show		£0.00
Receipts Not Shown		£0.00
Net Current Account Total			£24,806.33
PTA Future Projects Account			£2,161.86
PTA Reserve Account			£10,459.07
Total Closing			£37,427.26
Pledges Agreed But Not Yet Paid			£0.00
Operating Reserve (Min Balance)			£8,500.00
Available Funds			£28,927.26

Page 1 of 1

Auditors report 2022-23

Registered Charity No. 1056792

	Receipts Payments Net Receipts	Receipts Payments Net Receipts	Receipts Payments Net Receipts
Source	£ £ £
Main PTA Events
Summer Raffle 22	40	-100	-60
Summer Fair 22	0	-390.54	-390.54
Silent Auction Summer 22	0	-180	-180
Ice Cream 22	1891.28	0	1891.28
Sports Day 22	0	0	0
lottery	993.89	0	993.89
CO-Operative Payt	247.2	0	247.2
my nametags	1790.76	0	1790.76
Easy Fundraising	2213.9	0	2213.9
Amazon	20	0	20
New Uniform	295.17	-6827.21	-6532.04
NNU	399.71	0	399.71
Own Clothes Day	6383.57	0	6383.57
Ice Cream	331.82	-560.11	-228.29
Charities trust	277.14	0	277.14
Xmas Stall	3407.6	0	3407.6
Xmas Fair	418	-3997.66	-3579.66
Xmas Raffle	325	-245.48	79.52
Grotto	7981.58	-16.3	7965.28
Magical Experience	1605	-696.78	908.22
Xmas wreath	129.58	-807.46	-677.88
Elfridges	761.36	-1047.41	-286.05
Christmas Cards	1158.69	0	1158.69
disco	2104.95	-443.02	1661.93
It’s a Knockout	775	-708	67
Summer Fair	1836.03	-8984.47	-7148.44
Summer Fair Stalls	0	-1388.36	-1388.36
colour run	17916.94	-1259.34	16657.6
Magic Show	2890	-243.8	2646.2
donuts	2433.59	-866	1567.59
Happy Bags	270.32	0	270.32
Fireworks	1328.2	-1479.8	-151.6
Mothers Day	445.75	-447.1	-1.35
Panto	2062.06	-2656	-593.94
Pocket Money	933.52	-908.9	24.62
Silent Auction	1517.85	0	1517.85
Toffee Apples	504.68	-234.49	270.19
Fancy Dress	556	0	556
Quiz	305.87	-685.5	-379.63
Easter Fair	37.36	-872.76	-835.4
Year 6 Leavers	1741.91	-1257.53	484.38
Break the rules	2138.86	0	2138.86
Own Clothes	1342.22	0	1342.22
sports day	318.71	0.00	318.71
Tea Towels	677.28	0.00	677.28
Sub-Total 1	72,808.35 -37,304.02 35,504.33
Pledges To School PTA Expenses		-21605.60
	60.00	-907.15
Sub-Total 2	60.00	-22,512.75	0.00
Total	72,868.35	-59,816.77	35,504.33

Opening Balance
Petty Cash		0.00
Current Acc 01-09-22		19,960.54
Cheques Paid Out Not Shown
Net Current Account Total		19,960.54
ICT Fund (future Projects Acc)		2,110.67
Reserve Account		10,211.55
Total Opening		32,282.76
Net Profit for Year		13,331.04
Closing Balance
Petty Cash		0.00	0.00
Current Account
Current a/c Statement 31Aug 2		33,291.41
Cheques Paid Out Not Shown		0.00
Receipts Not Shown		0.00
Net Current Account Total			33,291.41
PTA Future Projects Account			2,110.71
PTA Reserve Account			10,211.68
Total Closing			45,613.80
Pledges Agreed But Not Yet Paid			0.00
Operating Reserve			11,300.00
Available Funds			34,313.80