## **Trustees’ Annual Report for the period**
## **From 01/09/2023 Period start date To 31/08/2024 Period end date**
## **Charity name: Marian Vian Parent Teachers Association**
## **Charity registration number: 1056792**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Marian Vian Parent Teachers Association
is a Registered Charity 1056792, governed
by a constitution which outlines our
purpose:
“The object of the association (the objects)
is to advance the education of pupils in the
school in particular by:
2.1 Developing effective relationships
between the staff, parents and others
associated with the school
2.2 Engaging in activities or providing
facilities or equipment which support the
school and advance the education of the
pupils.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|We delivered a number of fundraising
events and activities including Summer,
Easter and Christmas Fairs, a Colour Run,
Disco, Magic Show, Quiz Night, and sales
of ice creams, tea towels doughnuts
amongst other things.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|We benefited the school in line with our
objectives.|
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**||
|---|---|---|---|
|You may choose to include further statements where relevant about:||||
|||SORP reference||
||Policy on grant making|Para 1.38|N/A|
||Policy on social investment|Para 1.38|N/A|
||including program related|||
||investment|||
||Contribution made by|Para 1.38|N/A|
||volunteers|||
||Other||N/A|
## **Achievements and Performance**
||SORP
reference||
|---|---|---|
|Summary of
the main
achievements
of the charity,
identifying the
difference the
charity’s work
has made to
the
circumstances
of its
beneficiaries
and any wider
benefits to
society as a
whole.|Para
1.20|**Pledges**
Crossing Patrol
Y6 First Aid Course
Monkey Bar
Sphero Indi and Little Bits – computer coding
Digital microscope
TV
Silva Compasses
OS Maps
Whiterose Math Books
Books
Frylands Trip & SATS Breakfast for Year 6
Bushcraft shelter – half the payment.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|We achieved our objectives.
Achievements include:
•
Delivered a number of successful
events.
•
Succeeded in raising enough to
provide the school with all that
asked for.
•
Launched Easy Fundraising.
•
Received fantastic feedback from
our school community|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|Achieved objectives, delivering a variety of
events both making money and bringing
the school community together.|
|Investment performance
against objectives|Para 1.41|N/A|
|Other||Unfortunately, we had to cancel our
Summer Fair, our biggest earner due to the
weather and being unsafe. This would
normally generate us approx. £10k profit.|
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Expenditure exceeded income due to
Summer Fair having to be cancelled.
However we have a large amount in|
|---|---|---|
|||reserves and was able to dip into this still
leaving us in a stable position as well as
the ability to commit to large project fund.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We hold an operating reserve of £11,300
so that we have sufficient funds to operate
our primary fundraising events: Summer
Easter and Xmas Fairs.|
|Amount of reserves held|Para 1.22|£11,300|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
**Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|We delivered a number of fundraising
events and activities including Summer,
Easter and Christmas Fairs, a Colour Run,
Disco, Magic Show, Quiz Night, and sales
of ice creams, tea towels doughnuts
amongst other things.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A|
|A description of the principal
risks facing the charity|Para 1.46|Principle risk is that financial outlays for
events are not recouped e.g due to bad
weather or unforeseen circumstances such
a COVID lockdown events are cancelled.|
|Other||N/A|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by membership|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|N/A|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The role of our committee is to raise funds
for our school and vote on how this money
is spent. Committee Meetings are held
every half term and our Head Teacher
attends and provides a wish list that has
been communicated to him by teachers,
pupils and staff. The Committee Members
may also make suggestions.
The Committee votes on this wish list and
every decision is made by a simple majority
of the votes cast at a quorate committee
meeting.
Our Committee members typically take
ownership of an area of fundraising or an
event which they project manage and
obtain help from other members and
volunteers.|
|Relationship with any
related parties|Para 1.51|N/A|
|Other||N/A|
## **Reference and Administrative details**
|Charity name|Marian Vian Parent Teachers Association|
|---|---|
|Other name the charity uses|MVPTA|
|Registered charity number|1059792|
|Charity’s principal address|Marian Vian School
Shirley Crescent
Beckenham
BR3 4AZ|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Sarah Bramwell|Chair|||
||Aimee O’Reilly|Vice Chair|||
||Steven Dunn|Treasurer|||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name** N/A
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|N/A|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**|||
|N/A|||
||||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
N/A
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
N/A
## **Other optional information**
N/A
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**|**Signature(s)**|||
|---|---|---|---|
|**Full name(s)**|**Full name(s)**Sarah Bramwell|Steve Dunn||
|**Position (eg Secretary,**|Chair||Treasurer|
|**Chair, etc)**||||
|||||
|**Date**25/06/2025|25/06/2025|||
Page 1 of 1
**Auditors report 2023-24 Full Year**
## **Registered Charity No. 1056792**
## **MVPTA Accounts 2023-2024**
||**Receipts**
**Payments**
**Net Receipts**|**Receipts**
**Payments**
**Net Receipts**|**Receipts**
**Payments**
**Net Receipts**|
|---|---|---|---|
|**Source**|**£**
**£**
**£**|||
|**Main PTA Events**|**Column1**
**Column2**
**Column3**|||
|Summer Fair 2023|£905.00|-£1,676.70|-£771.70|
|Reception Starters Welcome|£36.00|-£140.44|-£104.44|
|Year 6|£1,576.42|-£1,580.00|-£3.58|
|Misc.|£0.00|£0.00|£0.00|
|Summer Fair|£7,398.03|-£7,367.33|£30.70|
|Sweets & Cakes|£39.76|£0.00|£39.76|
|Magic Show|£323.96|-£250.53|£73.43|
|TeaTowels|£236.60|£0.00|£236.60|
|Summer Stall|£440.00|-£175.00|£265.00|
|Christmas Stalls / Sponsorship|£280.00|£0.00|£280.00|
|Doughnuts &Cookies|£742.74|-£424.65|£318.09|
|Panto|£3,139.48|-£2,786.00|£353.48|
|NNU|£412.56|£0.00|£412.56|
|Colour Run|£2,579.05|-£2,163.30|£415.75|
|Sports Day|£602.96|-£181.68|£421.28|
|Fireworks|£1,595.70|-£1,149.80|£445.90|
|Summer Brochure|£1,495.00|-£956.00|£539.00|
|Christmas Cards|£563.00|£0.00|£563.00|
|easyfundraising|£568.53|£0.00|£568.53|
|Donation to PTA|£600.00|£0.00|£600.00|
|Quiz|£1,450.95|-£795.52|£655.43|
|HappyBags|£757.35|£0.00|£757.35|
|Break the Rules Day|£768.00|£0.00|£768.00|
|Wonka Bars|£2,430.08|-£1,445.49|£984.59|
|Elfridges|£2,267.35|-£1,123.53|£1,143.82|
|Lottery|£1,294.40|£0.00|£1,294.40|
|Disco - Feb24|£1,691.17|-£368.65|£1,322.52|
|Easter Fair|£1,929.96|-£170.30|£1,759.66|
|new uni|£7,648.83|-£5,658.77|£1,990.06|
|ce Creams / Tuck Shop/ Sweets & Cake|s £6,822.47|-£3,422.90|£3,399.57|
|Christmas Fair|£8,999.10|-£4,585.03|£4,414.07|
|||||
|**Sub-Total 1**|**£59,594.45 -£36,421.62**
**£23,172.83**|||
|||||
|**Petty Cash & Bank Interest**||||
|Pettycash|£0.00|£0.00|£0.00|
|Interest Reserve A/C(6772)|£0.00|£0.00|£0.00|
|Interest ICT Fund(bonus saver a/c 898|£0.00|£0.00|£0.00|
|**Sub-Total 2**|**£0.00**|**£0.00**|**£0.00**|
|||||
|Pledges To School|£0.00|-£29,868.00|-£29,868.00|
|PTA Expenses|£1,850.00|-£3,639.91|-£1,789.91|
|**Sub-Total 3**|**£1,850.00 **|**-£33,507.91**|**-£31,657.91**|
|||||
|**Total**|**£61,444.45 **|**-£69,929.53**|**-£8,485.08**|
|**Opening Balance**||
|---|---|
|Petty Cash
£0.00
Current Acc 01-09-23
£33,291.41
Cheques Paid Out Not Shown
Net Current Account Total
£24,806.33
PTA Future Projects Account
£2,151.88
Reserve Account
£10,312.94||
|**Total Opening**
**£35,119.27**||
|**Closing Balance**||||
|---|---|---|---|
|Petty Cash||£0.00|£0.00|
|Current Account||||
|Current a/c Statement 30Au||£24,806.33||
|Cheques Paid Out Not Show||£0.00||
|Receipts Not Shown||£0.00||
|Net Current Account Total|||£24,806.33|
|PTA Future Projects Account|||£2,161.86|
|PTA Reserve Account|||£10,459.07|
|**Total Closing**|||**£37,427.26**|
|**Pledges Agreed But Not Yet Paid**|||**£0.00**|
|**Operating Reserve (Min Balance)**|||**£8,500.00**|
|**Available Funds**|||**£28,927.26**|
Page 1 of 1
**Auditors report 2022-23**
## **Registered Charity No. 1056792**
||**Receipts**
**Payments**
**Net Receipts**|**Receipts**
**Payments**
**Net Receipts**|**Receipts**
**Payments**
**Net Receipts**|
|---|---|---|---|
|**Source**|
**£**
**£**
**£**|||
|**Main PTA Events**||||
|Summer Raffle 22|40|-100|-60|
|Summer Fair 22|0|-390.54|-390.54|
|Silent Auction Summer 22|0|-180|-180|
|Ice Cream 22|1891.28|0|1891.28|
|Sports Day 22|0|0|0|
|
lottery|993.89|0|993.89|
|CO-Operative Payt|247.2|0|247.2|
|
my nametags|1790.76|0|1790.76|
|
Easy Fundraising|2213.9|0|2213.9|
|
Amazon|20|0|20|
|New Uniform|295.17|-6827.21|-6532.04|
|NNU|399.71|0|399.71|
|Own Clothes Day|6383.57|0|6383.57|
|Ice Cream|331.82|-560.11|-228.29|
|Charities trust|277.14|0|277.14|
|Xmas Stall|3407.6|0|3407.6|
|Xmas Fair|418|-3997.66|-3579.66|
|Xmas Raffle|325|-245.48|79.52|
|Grotto|7981.58|-16.3|7965.28|
|Magical Experience|1605|-696.78|908.22|
|
Xmas wreath|129.58|-807.46|-677.88|
|Elfridges|761.36|-1047.41|-286.05|
|Christmas Cards|1158.69|0|1158.69|
|disco|2104.95|-443.02|1661.93|
|It’s a Knockout|775|-708|67|
|Summer Fair|1836.03|-8984.47|-7148.44|
|Summer Fair Stalls|0|-1388.36|-1388.36|
|colour run|17916.94|-1259.34|16657.6|
|Magic Show|2890|-243.8|2646.2|
|
donuts|2433.59|-866|1567.59|
|Happy Bags|270.32|0|270.32|
|
Fireworks|1328.2|-1479.8|-151.6|
|Mothers Day|445.75|-447.1|-1.35|
|
Panto|2062.06|-2656|-593.94|
|Pocket Money|933.52|-908.9|24.62|
|
Silent Auction|1517.85|0|1517.85|
|Toffee Apples|504.68|-234.49|270.19|
|
Fancy Dress|556|0|556|
|
Quiz|305.87|-685.5|-379.63|
|Easter Fair|37.36|-872.76|-835.4|
|Year 6 Leavers|1741.91|-1257.53|484.38|
|Break the rules|2138.86|0|2138.86|
|Own Clothes|1342.22|0|1342.22|
|sports day|318.71|0.00|318.71|
|Tea Towels|677.28|0.00|677.28|
|||||
|**Sub-Total 1**|**72,808.35**
**-37,304.02**
**35,504.33**|||
|||||
|||||
|Pledges To School
PTA Expenses||-21605.60||
||60.00|-907.15||
|**Sub-Total 2**|**60.00**|**-22,512.75**|**0.00**|
|||||
|**Total**|**72,868.35**|**-59,816.77**|**35,504.33**|
|**Opening Balance**||||
|---|---|---|---|
|Petty Cash||0.00||
|Current Acc 01-09-22||19,960.54||
|Cheques Paid Out Not Shown||||
|Net Current Account Total||19,960.54||
|ICT Fund (future Projects Acc)||2,110.67||
|Reserve Account||10,211.55||
|**Total Opening**||**32,282.76**||
|**Net Profit for Year**||**13,331.04**||
|**Closing Balance**||||
|Petty Cash||0.00|0.00|
|Current Account||||
|Current a/c Statement 31Aug 2||33,291.41||
|Cheques Paid Out Not Shown||0.00||
|Receipts Not Shown||0.00||
|Net Current Account Total|||33,291.41|
|PTA Future Projects Account|||2,110.71|
|PTA Reserve Account|||10,211.68|
|**Total Closing**|||**45,613.80**|
|**Pledges Agreed But Not Yet Paid**|||**0.00**|
|**Operating Reserve**|||**11,300.00**|
|**Available Funds**|||**34,313.80**|