Registered number 03218318 Charity number 1056599 THE ASSOCIATION FOR ROMAN ARCHAEOLOGY LIMITED Accounts Statements for the year ended 31 March 2025
THE ASSOCIATION FOR ROMAN ARCHAEOLOGY LIMITED Legal and Administrative Inforniation Trustees Dr K Adcock Mr S Adcock resigned 30111124 Mr T Arnold Mr A Hemmings resigned 30111124 Dr S Moorhead MrRNew Mr G Soffe Mr M J Stone Charity number 1056599 Company number 03218318 Registered office 75 York Road Swindon Wiltshire SN12JU Accountants Axis Accounting and Bookkeeping Limited 1 George Williams Way Colchester C012JS
THE ASSOCIATION FOR ROMAN ARCHAEOLOGY LIMITED Registered number: 03218318 Trustees Report (Including Directors. report) for the year ended 31 March 2025 The directors present their report and financial statements for the year ended 31 March 2025. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's deed of trust, the Companies Act 2006 and Accounting and Reporting by Charities" Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)" Objectives and activities The company's principal activity during the year continued to be that of promoting the advancement of the education of the public in the history and archaeology of the Roman period. The trustees, who meet at least four times a year to manage the affairs, run the charity. The trustees carry out their work on a voluntary basis and are assisted by volunteers, whose help is greatly appreciated. The Trustees have paid due regard to guidance issued by the Charity Commission in respect to public benefit in deciding what activits-es the charity should undertake. More details of our activities are given in the attached statement of Financial Activities and in the Notes. The Treasurerfs Report also details a review of the financial performance and provides details as to the future plans for the charity- Achievements and perfonnance Full details of the achievements and perfomiance of the association in the year to 31 March 2025 are provided in the Chairman's report and the Treasure¢s report which are attached to the accounts presented to the members for approval. Significant achievements, noted in those reports include= The publication of Iwo issues of ARA News and one Bulletin. The organisation of a three UK study tours, to Hadrian's Wall in June 2024, to Littlecote Villa & Devizes Museum (July 2024) and Kent (Lympe & Folkestone) in August 2024. Two overseas study tours, Turkey-2 to Istanbul & Troy in May 2024 and Turkey-3 to the Lycian Coast in October 2024. The Association made donations and grants to support excavation projects, educational events, individual research. museums and publications. These are detailed in note 7.
THE ASSOCIATION FOR ROMAN ARCHAEOLOGY LIMITED Registered number: 03218318 Trustees Report (Including Directors. report) for the year ended 31 March 2025 Financial review This year, the ARA has benefited from substantial donations and bequests resulting in a surplus being recorded. This was despite the substantial cost of postage for the Villas volume which was provided for free for all member households. It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to a yearfs expenditure. The Trustees consider that reserves at this level will ensure that. in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been exeded throughout the year. The Trustees have assessed the major strategic. business and operational risks which the charity is exposed, and are satisfied that systems are in pla to mitigate exposure to the major risks.
THE ASSOCIATION FOR ROMAN ARCHAEOLOGY LIMITED Registered number: 03218318 Trustees Report (Including Directors. report) Structure, governance and management The charity is a company limited by guarantee and is controlled by its governing document, a deed of trust. The Trustees, who are also the directors for the purposes of company law. and who Seed during the year were: Dr K Adcock Mr S Adcock resigned 30111124 Mr T Arnold Mr A Hemmings resigned 30111124 Dr S Moorhead MrRNew Mr G Soffe Mr M J Stone Each year, the Trustees who have been longest in Offi since their last election shall retire and may offer themselves for re-election None of the Trustees has any beneficial interest in the company. All of the Trustees are members of the company and guarantee to contribute £1 in the event of a winding up. There are no employees of the charity and it is run by the Board of Trustees. MrRNew Trustee 10 November 2025
THE ASSOCIATION FOR ROMAN ARCHAEOLOGY LIMITED Statement of Financial Activities Including Income and Expenditure Account for the year ended 31 March 2025 2025 2024 Notes Income from: Donations, legacies and subscriptions 73,876 43,854 Other trading activities Investments 3,006 11,377 Total income 76,882 55,231 Ex enditure on: Raising funds 2,945 8,379 Charitable activities 32,733 31,503 35,678 39,882 Net (expenditurellincome for the yearl Net movement in funds 41,204 15,349 Total funds brought forward 96,013 80,664 Total funds carried forward 137,217 96,013 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
THE ASSOCIATION FOR ROMAN ARCHAEOLOGY LIMITED Registered number: 03218318 Balance Sheet as at 31 March 2025 Notes 2025 2024 Fixed assets Tangible assets 12 929 Current assets Debtors Cash at bank and in hand 13 147,421 147,421 103,049 103,049 Creditors: amounts falling due within one year 14 (11,133) (7,036) Net current assets 136,288 96,013 Total assets less current liabilities 137,217 96,013 Net assets 137,217 96,013 Income funds Unrestricted funds 137,217 96,013 137,217 96,013 The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2024. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these financial statements. The Trustees responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources. including its income and expenditure. for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts. so far as applicable to the company These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. MrRNew Trustee Approved by the Trustees on 10 November 2025
THE ASSOCIATION FOR ROMAN ARCHAEOLOGY LIMITED Notes to the Accounts for the year ended 31 March 2025 1 Accounting policies Charity information The Association for Roman Archaeology Limited is a private company limited by guarantee incorporated in England and Wales. The registered Offi is 75 York Road, Swindon, Wiltshire, SN12JU. Accounting convention The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland (FRS 1021" (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102. The charity has taken advantsge of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows. The financial statements are prepared in sterling. which is the functional currency of the charity. Going concem At the time of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going conrn basis of accounting in preparing the financial statements. Charitable funds Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes. Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. No restricted funds are currently held. Income Income is recognised when the charity is legally entiyed to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Legacies are recognised on reIpt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asseL Trading income is recognised when the good or service is provided. Where only the net income is recognised, income is recognised when a full account can be made of the income and expenditure of a particular tour or event.
THE ASSOCIATION FOR ROMAN ARCHAEOLOGY LIMITED Notes to the Accounts for the year ended 31 March 2025 1 Accounting policies (continued) Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Tangible fixed assets Tangible fixed asses are initialty measured at cost and subsequently measured at cost or valuation, net of depreciation and any impaimient losses. Fixtures and fittings Computers 25 % Straight Line 25 /0 Straight Line The gain or loss arising on the disposal of an asset is determined as the difference beeen the sale proceeds and the carrying value of the asset. and is recognised in net income/(expenditure) for the year. Impairment of fixed assets At each reporting end date, the charity revIev the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss lif any)- Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held on call with banks, other short-term liquid investments with original maturities of three months or less and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. Basic financial assets Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
THE ASSOCIATION FOR ROMAN ARCHAEOLOGY LIMITED Notes to the Accounts for the year ended 31 March 2025 1 Accounting policies (continued) Basic financial liabilities Basic financial liabilities, including creditors and bank loans are initialty recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Derecognition of financial liabilities Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled. 2 Donations and legacies 2025 2024 Donations and gifts Legacies Subscriptions 3,079 50,000 20,797 73,876 2,714 18,874 22,266 43,854 3 Other trading activities 2025 2024 Fundraising events 3,006 11,377 4 Investments 2025 2024 Interest receivable
THE ASSOCIATION FOR ROMAN ARCHAEOLOGY LIMITED Notes to the Accounts for the year ended 31 March 2025 5 Raising funds 2025 2024 Fundraisin and ublici Staging fundraising events 2,945 8,379 2,945 8,379 6 Charitable activities 2025 2024 Production of 2 ARA News 1 Bulletin 2,901 9,779 Membership cards Zoom webinars 2,013 540 568 Postage12024 incuded postage for villas volumes sent to members) Printing and stationery (Includes cost of closing contract with Als) Travel and subsisten 2,092 6,255 3,588 8,397 1,250 529 5,004 1,250 Rent {B Walters) Subscriptions Telephone Computer and website costs Sundry Entertaining Accountancy Depreciation 227 220 950 935 310 574 107 150 249 249 1,012 991 215 23,353 9,380 26,504 4,999 Grant funding of activities (see note 7) 32,733 31,503 10
THE ASSOCIATION FOR ROMAN ARCHAEOLOGY LIMITED Notes to the Accounts for the year ended 31 March 2025 7 Grants payable 2025 2024 Grants to institutions= Farringdon Villa settlement investigation Kevin Trott- conservation of Malcolm Lyle film Norton Disney Arch. Soc- 2025 excavation & pottery analysis Studying History & Archaeology in Lympne - Fort analysis Petuaria Re-visited project English Heritage- Corbridge glass assessment Worthing Museum - Edburton Axle analysis Norton Disney Arch. Soc- Dodecahedron analysis Ceredigion Museum Canterbury Archeological Trust British MuseumNia Nova Archeology ASPROM 1,000 180 2,000 1,500 1,700 1,000 1,000 1,000 999 1,000 1,000 2,000 4,999 9,380 8 ProfiU(loss) from Fundraising Events 2025 2024 Turkey 2 - Istanbul & Troy- May 2024 Hadrians Wall UK Study Tour- June 2024 Littlecote & Devizes UK Study Tour- July 2024 Kent UK Study Tour- Lympne & Folkstone- August 2024 Turkey 3 - Lycian Coast - October 2024 Turin and Aosta- May 2023 Aegean Turkey 1- Aegean Coast - October 2023 Four Roman London walking tours (November 2023 - March 2024) 36 412 379 58 61 2,518 419 61 2,998 11
THE ASSOCIATION FOR ROMAN ARCHAEOLOGY LIMITED Notes to the Accounts for the year ended 31 March 2025 Trustees None of the Trustees (or any persons connected with them) received any remuneration during the year. Six of them were reimbursed a total of £10,787 (2024 - 5 were reimbursed £7,447). Travel, subs and offi Tour management & guide fees Total 2024 Total 2025 K Adcock 6,624 1,342 7,966 3,939 T Arnold 540 653 1,193 180 798 A Hemmings RNew 180 42 439 439 G Soffe 959 959 1,239 1,429 7,447 M Stone 50 50 8,792 1,995 10,787 Tour management and guide fees relate to overseas trips only 10 Professional services - non- trustees Office costs & Travel & subsistence Total 2025 Total 2024 R Hendrick (IT advisor to BW) T King (President of ARA) 1,394 1,394 310 310 241 C Maxwell (Website Admin) 60 60 B Walters (Secretary of ARA) 2,804 4,258 2,804 4,568 2,508 2,749 310 Office costs include office rent and telecommunications and for 2025 also includes the purchase of new computer equipment 11 Employees There were no employees during the year. 12
THE ASSOCIATION FOR ROMAN ARCHAEOLOGY LIMITED Notes to the Accounts for the year ended 31 March 2025 12 Tangible fixed assets Computers Total Cost At 1 April 2024 Additions 759 759 1,144 Disposals At 31 March 2025 759 1,144 759 Depreciation At 1 April 2024 Depreciation charged in the year Disposals At 31 March 2025 759 759 215 759 215 215 Carrying amount At 31 March 2025 929 544 13 Debtors 2025 2024 Amounts falling due within one year= Prepayments and accrued income Sundry debtors Prepayments and accrued income 14 Creditors: amounts falling due within one year 2025 2024 Accruals and deferred income 11,133 7,036 15 Related party transactions There were no disclosed related paty transactions during the year (2023 - none). 16 Independent Examination The accounts have been independently examined in accordance with the requirements of the Charities Commission and no qualifications were made. 13