REPORT OF THE DIREcfoRS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 FOR THE DARTMOOR TRUST IA COMPANY LIMITED BY GUARANTEEI
THE DARTMOOR TRUST IA COMPANY LIMITED BY GUARANTEE) CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 Page Company Information Report of the Dirertors Accountants Report Statement of Financial Activities Balance Sheet Notes to the Flnanclal Statements
THE DARTMOOR TRUST {A COMPANY LIMITED BY GUARANTEEI COMPANY INFORMATION FOR THE YEAR ENDED 30 JUNE 2024 DIRECTORS: Lt Col IRetdl A H Clark 08E (Chairmanl Ms J L Burgess Mr S M Butler Ms C Catto Mr A C J Cooper M5 S J Eberle Ms A Gibson SECRETARY: Mr A S Smith REGISTERED OFFICE H M Williams 5 Sandy Covrt Ashleigh Wav Plympton PLYMOUTH PL7 SJX REGISTERED NUMBER: 3211446 IEngland and Walesl CHARITY NUMBER: 1056362 INVESTMENT ADVISERS: CCLA Investment Management Ltd 85 Queen Victoria Street London EC4V 4ET Brewln Dolphin Ltd Vantage Point Woodwater Park Pynes Hill Exeter Devon EX2 SFD BANKERS: National Westminster Bank PIC ACCOUNTANTS H M Williams Chartered Certified Accountants 5 Sandy Court Ashleigh Way Plympton PLYMOUTH PL7 5JX
THE DARTMOOR TRUST IA COMPANY LIMITED BY GUARANTEE) REPORT OF THE DIREcfoRS FOR THE YEAR ENDED 30 JUNE 2024 The Directors present their report together with the unaudited financial statement5 of the Company for the year ended 30June 2024. AIMS AND OBJECTIVES When planning our attivities for the year, the Directors have kept in mind the Charity Commission's guidante on public benefit. The foci of our activities are.. to protect the natural landscape of Dartmoor and preserve its wildlife, archaeology and buildinES; and to educate the public to appreciate and respect Dartmoor and to stimulate awareness for the conservation of all aspects of its physical and cultural environment. PRINCIPAL ACTIVITIES The principal activities of the Company in the year Ltnder review were the promotion and growth of the Dartmoor Trust Archive, digitising many additional images, supporting schemes that benefit Dartmoor and irrplementlng fund raising plans. REVIEW OF CHARITABLE AcfiviTIES The Trust's main effort has been to continue to collect, digitise and research images, books, documents and map5 aS50ciated with Dartmoor for inclusion in the Dartmoor Trust Archive, which preserves approximatelv 70,000 records that are available to the public through the Trust's website. Confirming that the availability of grants is publicised and improving communication through 50cial media. Work has continued on projects that the Trust has provided grant funding for in previous years, including to the National Park Authority to support a web based interactive map project, Heritage Trail5. The Trust continues to provide funding to Torquay Museum to a5SiSt di8ltisation of the Francis Lee Collection. As part of planned en8a8ement with the public, a fourth book is planned. Setting up collaborative projects with the Phoebe Wortley-Talbot Trust to celebrate her legacy.
THE DARTMOOR TRUST IA COMPANY LIMITED BY GUARANTEE) REPORT OF THE DIRECTORS CONTINUED FOR THE YEAR ENDED 30 JUNE 2024 Clear objectives have been set for the Dartmoor Trust. Regular meetings are held at which performance measures against objectives are reviewed. In the case of small grants, the Director5 always insist on evidence of actual expenditure or that the project is actually underway. Follow up reports are also obtained. FINANCIAL REVIEW The net movement in the Unrestricted Fund comprises the surplus of income over expenditure of £10,538 12023.. £7,3521, a profit on the revaluation of investments of £26,57512023'. £9,984>. The Directors seek to optimise investment income and to minimise cash held on deposit. The principal funding sources of the Company are investment income and the occasional donation. RESERVES It is the policy of the Directors to maintain a level of reserves sufficient to fund future projects when the need arises. Total unrestricted reserves at 30 June 2024 were £264,77512023.' £220,689) INVESTMENT POLICY It is the policy of the Directors to maximise investment income in the long term by investing in a balanced portfolio of investments weighted in favour of equities. GRANT MAKING POLICY It is the policy of the Directors to make 8rantS to organi53tion5 whose aims and objectives are compatible with those of the Companv. RISKS The major risks to which the Company is exposed, as identified by the Directors, have been reviewed and systems have been established to mitigate these risks. PLANS FOR THE FUTURE Raising funds through activities, donations and legacies to enable grants to be given for the good of Dartmoor. Working more closely with the Dartmoor National Park Authority. Increasing the quantity of archived digital copies of photographs, documents, books and maps. Involving the public to a greater extent and recruiting more volunteers. Supporting the development of responsible and informed public access to Dartmoor. Continuing to support the Dartmoor Local History Day and work with the National Park Authority and Local History groups to further understanding of Dartrnoor'5 history and natural environment.
THE DARTMOOR TRUST IA COMPANY LIMITED BY GUARANTEEI REPORT OF THE DIRECTORS CONTINUED FOR THE YEAR ENDED 30 JUNE 2024 DIRECTORS The following directors have held office since l July 2023: Lt Col (Retdl A H Clark OBE Ichairmanl Ms J L Burgess Mrs M Butler Ms C Catto Mr A C J Cooper. representing the Dartmoor National Park Authoritv Ms SJ Eberle Ms A Gibson The Company is limited by guarantee and each Director's liability is limited to El. The Directors, who are appointed by the Member5 in general meeting, have received no remuneration or expenses, nor has any person connected with them. Decision5 are made bv the Director5 collectivelv. When new Directors are required, potential Oirectors are approached to see if they are interested in joining the Board. So far as possible, they reflect a balanced representation of the relevant interests of the Trust. Appropriate induction 15 provided for new Directors. All Oirectors have been provided with Charity Commission guidance on good governance. DIRECTORS. RESPONSIBILITIES The Directors have a duty to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Company and of its income and expenditure for that year. In preparing those financial statements, the Directors are required to.. select suitable accounting policies and then apply them consistently; make judgements and estimates that are reasonable and prudent,. prepare the linancial statements on the going concern ba515 unless It is inappropriate to presume that the Company will continue In business. The Directors are re5pon5ible for maintaining proper accounting records whlch disclose wlth reasonable accuracy al any time the financial position of the Company and to enable them to ensure that the financial staternents comply with the Companies Act 2006 and the Charitie5 Act 2011. They are a150 responsible for safeguarding the a55et5 of the Cornpany and hence for taking reasonable steps for the prevention and detection of f raud and other irregularities. The Director5 confirm that the financial statements comply with statutory requirements, the Articles of Association and the Statement of Recommended Practice on Accounting and Reporting by Charities of March 2005. Signed on behaSf of the Board of Directors: Lt Col (Retdl A H Clark OBE (Chairman) Date- 21 October 2024
THE DARTMOOR TRUST IA COMPANY LIMITED BY GUARANTEEI REPORT OF THE ACCOUNTANTS TO THE DIREcfoRS OF THE DARTMOOR TRUST {A COMPANY LIMITED BY GUARANTEE) FOR THE YEAR ENDED 30 JUNE 2024 In order to a5515t you to fulf il your duties under the Companies Act 2006, we have prepared for your approval the f inancial statements of The Dartmoor Trust for the year ended 30 lune 2024 which comprise the Statement of Financial Activities, the Balance Sheet, and the related notes from the Company's accounting records and from information and explanations you have given us. As a practising member firm of the Association of Chartered Certified Accountants. we are subject to its ethical and other professional requirement5 which are detailed at http.'/lrulebook.accaglobal.com. This report is made solely to the Director5 of The Dartmoor Trust, in accordance with our terms of engagement. Our work has been undertaken solely to prepare for your approval the financial statements of The Dartmoor Trust and state those matters that we have agreed to State to the Directors of The Certif led Accountants as detailed at http=//www.accaglobal.com/factsheet163. To the f ullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Company and its Directors for our work or for this report. It is your duty to ensure that The Dartmoor Trust has kept adequate accounting records and to prepare statutory fina ncial statements that give a true and fair view of the assets, liabilities, financial position and losses of The Dartmoor Trust. You consider that The Dartmoor Trust is exempt from the statutory audit requirement for the year. We have not been instructed to carry out an audit or a review of the financial statements of The Dartmoor Trust. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory financial statements. H M Williams Chartered Certified Accountants 5 Sandy Court Ashleigh Wav Plympton PLYMOUTH
THE DARTMOOR TRUST IA COMPANY LIMITED BY GUARANTEEI STATEMENT OF FINANCIAL ACTIVITIES INCLUDING AN INCOME & EXPENDITURE ACCOUNT & STATEMENT OF TOTAL RECOGNISED GAINS & LOSSES FOR THE YEAR ENDED 30 JUNE 2024 2024 2023 Unrestricted Restricted Fund Fund Total Total Note INCOMING RESOURCES Incoming Resources from Generated Funds Donations Charitable Activities Investment Income 70,385 70,385 13,817 120 3,626 3,815 3,815 TOTAL INCOMING RESOURCES 74,200 74,200 17,563 RESOURCES EXPENDED Costs of generating funds Investment management Costs Charitable activities Donations and Grants Exhibition and Archive Costs Support Costs Governance Costs 1,471 1,471 1,420 500 58,433 1,170 2,088 500 58,433 1,170 2,088 soo 5,028 1,259 2,004 TOTAL RESOURCES EXPENDED 63,662 63,662 10,211 NET INCOMING/IOUTGOING) RESOURCES AND NET INCOMEI(EXPENDITUREI FOR THE YEAR 10,538 10,538 7,352 Other recognised gains Gains/Losses on revaluation of investment assets Gains/Losses on disposal of listed investments 26,575 6,973 26,575 6,973 9,984 2,714 Reconciliation of funds Total funds brought forward at 1st July 2023 220,689 116,744 337,433 317,383 TOTAL FUNDS CARRIED FORWARD AT 30 JUNE 2024 264,775 116,744 381,519 337,433 During the above f inancial year the charitable Company did not make any recognised gains or losses other than those shown in the statement above and none of its activities were acquired or discontinued. The notes form part of these financial statements.
THE DARTMOOR TRUST {A COMPANY LIMITED BY GUARA EEl BALANCE SHEET 30 JUNE 2024 2024 2023 Notes Intangible assets Tangible assets Investments 201 309,200 309,401 341,356 341,356 CURRENT ASSETS Debtors and Prepayments Cash al bank 1,142 26,890 28,032 40,163 40,163 CURRENT LIABILITIES Creditors and accruals NET CURRENT ASSETS 40.163 28,032 NET ASSETS 381,519 337,433 REPRESENTED BY: Unrestricted funds Revaluation Reserve General Reserve 162,420 102.355 264,775 116,744 135,845 84.844 220,689 116,744 Restrlcted funds TOTAL FUNDS 381,519 337,433 The Company is entitled to exemption from audit under Sectlon 477 of the Companies Act 2006 for the year ended 30 June 2024. The Members have not required the Company to obtain an audit of its financial statements for the year ended 30 June 2024 in accordance with Section 476 of the Companies Act 2006. The Directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of the accounts The financial statements have been prepared in accordance with the provisions applicable to small companies, subject to the small companies regime and in accordance with the FR5102 SORP. ON BEHALF OF THE BOARD. Lt Col IRetdl A H Clark (Chairman) Date .' 21 October 2024 The notes form part of these financial statements
THE DARTMOOR TRUST IA COMPANY LIMITED BY GUARANTEEI NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 I ACCOUNTING POLICIES General information The Trust is a tharitable Company limited by guarantee, incorporated on 12 June 1996 and reElStered with the Charities Commission on 25 June 1996. The Company was established under a Memorandum of A550ciation which established the objects and power5 of the charitable Company and is governed under its Articles of Association. ststement of compliance These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland,. the statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial ReporlinE Standard applicable in the UK and Republic of Ireland IFRS 1021 Icharities SORPIFRS 10211 and the Companies Act 2006 Incoming Resources Incoming resources1Sncluding legaciesl are included on a receivable basis, and stated after trade discounts. No incoming resources are deferred. No incorning resources have been included in the statements of financial activities net of expenditure. Resource5 Expended Liabilities are recognised when a contractual obligation 3rises. Items are included wlthin types of resources expended on the basis of their predominant chaT3cteristics. Investments Investments are stated at market value at the balance sheet date. Tan8lble Flxed Assets Depreciation is charged at the following rates.. Office Equipment_ 2S¢A Reducing balance method Computer Equipment - 3 year straight line method 2 DONATIONS & GRANT5 2024 2023 Jim C3usley- Devon Folk Singer- CD Charlotte Wright - Photography Art Prize 500 500 500 500
THE DARTMOOR TRUST IA COMPANY LIMITED BY GUAIIANTEEI NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30JUNE 2024 3 EXHIBITION AND ARCHIVE COSTS 2024 2023 Belstone exhibition Archive management PWT legacy project George Thurlow Collection - digitlsation Grant - Buckland Monachorum Parish Council 664 17.000 36.371 4,000 398 28 5,000 58,433 5,028 4 SUPPORT COSTS Administrative expenses Insurance Computer and website Advertising Depreciation Loss/lProfitl on disposal of fixed assets 26 198 334 634 67 198 281 490 201 1,170 1,259 5 GOVERNANCE COSTS Accountancy 2,088 2,004 2,088 2,004 6 INTANGIBLE FIXED ASSETS Webslte COST At l July 2023 Additions At 30 lune 2024 6,000 6,000 AMORTISATION At l July 2023 Charge for the year At 30 June 2024 6,000 6,000 NET BOOKVALUE At 30 June 2024 At 30 lune 2023
THE DARTMOOR TRUST {A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIALSTATEMENTS FOR THE YEAR ENDED 30JUNE 2024 7 TANGIBLE FIXED ASSETS Computer Equipment COST At l July 2023 Additions Disposals At 30 lune 2024 10.840 10,840 DEPRECIATION At l July 2023 Charge for the year Disposals At 30 June 2024 10,639 10.639 NET BOOK VALUE At 30 June 2024 At 30 June 2023 201 Assets ère not capitalised below a value of £lOO. io
THE DARTMOOR TRUST IA COMPANY LIMITED BY GUARANTEEI NOTES TO THE FINANCIALSTATEMENTS FOR THE YEAR ENDED 30JUNE 2024 8 UK INVESTMENTS UNITS COST MARKET VALUE COIF Charity Funds Fixed Interest Fund Income Units 14,680 20,000 18,097 Investment Fund Accumulation Units 611 30,000 157,533 50,000 175,630 Brewin Dolphin Investments UK Bonds- Government UK Bonds Overseas Bonds UK Equities North American Equitie5 European Equities A513 Pacific Equities Emerging Market5 Equitie5 Global Investments Absolute Return Property Japanese Equitles other 14,759 6,212 6,708 19,792 30,509 4,692 8,335 2,645 7,656 3,018 4,836 4,119 10, 170 14,583 6,307 6,574 29,748 48,058 8,371 9,670 4,966 10,313 3,314 4,877 5,505 9,210 123.452 161,499 Investment Cash Brewin Dolphin 4,227 4,227 4,227 4,227 Total 177,679 341,3S6 Market value at I july 2023 Added in year Cost of Investments sold in year Realised Iprofitl11055 on disposals Unreali5ed gain/llossl on valuation Increaselldecreasel in investment cash Market valve at 30 lune 2024 309,200 36,926 130,1151 16,9731 33,547 11,2301 341,356 li
THE DARTMOOR TRUST IACOMPANY LIMITED BY GUARANTEEI NOTESTO THE FINANCIALSTATEMENTS FOR THE YEAR ENDED 30JUNE 2024 9 ANALYSIS OF NET ASSETS BETWEEN FUND5 Unrestricted RestTlCted Fund Fund Total Tangible Asset5 Investments Current Assets Current Liabilities 224.612 40,163 116,744 341,356 40,163 264,775 116,744 381,519 10 ULTIMATE CONTROLLING PARTY The Company is ultimately controlled by it5 directors. 12