COMPANY NO. 3146615 CHARITY REGISTERED NUMBER: 1056336 BIGGIN HILL COMMUNITY CARE ASSOCIATION TRUSTEES, REPORT AND FINANCIAL sfATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 LEES CHARTERED ACCOUNTANTS THE GRANARY BREWER STREEr BLEfcHINGLEY SURREY RHI
BIGGIN HILL COMMUNITY CARE A5soaATION LEGAL AND ADMINISTrATIVE INFORMATION Com Number: 3146615 Re Istered Charl Number: 1056336 Re istered Office and Princi al Place of Buslness: St Marvs Centre, Church Road, Biggin Hill, Westertiam, Kent, TN16 3LB Chair: Neil Walker Secreta Neil Walker Treasurer. Directors Trustees . Mr R E J Arnold (Deceased IW February 2024) Mr N W Walker Mrs A Smith Mrs M. Stevens (Appointed Il. July 2023) Mana ement Commlttee: Trustee Members: Mr R E J Arnold (Deceased IP February 20241 Mr N W Walker Mrs A Smith Mrs M. Stevens (Appointed iith July 2023) Other Members: Mrs D Brown Mrs G F Newton Mrsw Pitt Mrs M Stevens (Until Il. July 2023) Mrs A Hoole (Appointed 20 April 20231 Mr J. Knott {Appointed 21rt March 2024) Accountants: Lees Chartered Accountants The Granary, Brewer Street Bletchingley, Surrey, RHI 4QP Bankers: National Westminster Bank plc 33 High Street, West Wtckham Kent, BR4 OLR ststus: The Association 15 a charitable company limited by guarantee incorporated on 16 January 1996 and registered as a charity on 24th June 1996. The company was established under its Memorandum and Articles of Association which set out the objects and powers of the charitable company and the governance thereof.
BIGGIN HILL COMMUNITY CARE AssoaATION CHAIRMAN'S ANNUAL REPORT FOR THE YEAR ENDED 31ST MARCH 2024 It was with great sadness that we learned of the passing of Roy Arnold in February. Roy had been a loyal, Staunch and very artive member of the Committee for many years and had driven and looked after the minibus as well as dealing with manyvaried asperts of the work of BHCCA. Roy had unfortunately been unwell for some time, but it was still sad time for us all. His son. Richard took over the driving of the bus for which we were very grateful. The Day Centre numbers have gradually increased after suffering from the Covid problems in the previous couple of years. Our Centre Manager. Wendy, and her team have worked hard to develop the activities, and the members all seem to benefit from these. We ended the year with a waiting list as other Day Centres in the Bromley Borough closed. The Committee would like to record their thanks to Wendy and her team for the hard work that they put into the Centre, and the positive atmosphere they have generated there. The Lunch Club is continuing to do well. looked after by Becky who works in the kitchen and also organises the volunteer drivers. We could always do with a few more members, but those that attend have a good meal provided and enjoy a positive social occasion. Sue, our cook has worked hard in the kitchen to provide the meals enjoyed by the members. The Committee would like to record their thanks to Sue and Becky for the work they have put in over the past year. The Shopping scheme has been steadily expanding under the direction of Annette. Most members are now coSlected to do their own shopping with help from a volunteer if required. We are still able to collect a shopping list from those members who prefer this. We are once again grateful to the New Life Church who allow us to use their premises to run the shopping and to give the members refreshments afterwards. The Art Group has also progressed well over the year, and thanks go to Pat and Jim for looking after the group after Roy was unable to continue helping. The group produced some magnificent Christmas decorations forthe Christmas Tree Festival in St. Marks. With all of our activities, we owe a great deal to our wonderful volunteers, without which we would struggle to continue operating. We have about 30 volunteers who help with various tasks. including helping with the activities of the Day Centre, helpingto serve at and organise the Lunch Club. helping the shoppers at the Friday Shopping and helping with the Art Group as well as driving their cars to take members to and from the Shopping and Lunch Club. The other valuable volunteers are the members of the Management Committee to whom I would like to thank for their hard work and support over the year, sometimes in difficult circumstances. We welcomed Melanie as a Trustee in July {although she was a Committee Member already) and Angela as a Committee member in April and Jeff as a Committee Member in February. Financially, it has once again been a difficult year, with another deficit in our accounts. Fortunatelv, we Still have some resenie funds from some large legacies that were left to BHCCI some years ago, so we are able to absorb our losses at this time, Financial problems have been the main reason for most other Day Centres in Bromley closing since the Covid epidemic. Finally, I would like to record out thanks once again to Alison and St. Marys Church fortheir sUPPOrt for BHCCA in a variety of ways over the year. Neil Walker, Chair, BHCCA
BIGGIN HILL COMMUNITY CARE A550CIATI TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31- MARCH 2024 The Management Committee present their report and the financial statements for the year ended 31" March 2024. The financial statements have been prepared in accordance with the accounting policies set out in the notes to the financial statements and comply with applicable law and the requirements of the Statement of Recommended Practice FRS 102: Accounting and Reporting by Chartties leffertive January 2015) and in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. Status The Association is a charitable company limited by guarantee incorporated on 16 January 1996 and registered as a charty on 24 June 1996. The company was established under its Memorandum and Article of A550ciation which set out the objects and powers of the charitable company and the governance thereof. Structure Governance and Mana ement The Association is governed by its Memorandurn and Articles of Association. The Articles of Association provide that the Association shall be managed by the Trustees of which there must be a minimum of three. There is no maximum number. The Trustees mean the Directors of the Association. The Trustees are supported by the other members of the Management Committee in the management of the Association. The Management Committee meets regularly to manage the affairs of the Association and members of the committee are always available for consultation if needed. One third of the Trustees are required by the Articles of Association to stand down each year by rotation. One Trustee will be standing down at the Annual General Meeting and being eligible can be reappointed. The Trustees who served during the year are set out in the Legal and Administrative inforrnation at the front of these financial statements together with other infonnation required to be disclosed. A potential Trustee can be recommended by the Management Comrnittee and must then be proposed by a Trustee. A resolution of the Trustees in favour completes the appointment.
BIGGIN HILL COMMUNITY CARE ASSOCIATION TRUSTEES ANNUAL REPORT continued FOR THE YEAR ENDED 31" MARCH 2024 Ob ects of the chari The objects of the Association are; (l) To relieve poverty, sicknes5. and old age in the community by the undertaking or co- ordination of voluntary work and the provision of advice. {2) To promote and organise co-operation in the achievement of the above purpose and to that end bring together representatives of the statutory authorities and voluntary organisations engaged in the furtherance of the above purpose within Biggin Hill and District. Activltles achlevements and erfomiance These are set out in the Chaimian's Report annexed to and fomiing part of these financial statements. Public benefit statement The Trustees and the Management Committee have considered guidance from the Charity Commission in deciding what activities the Association has undertaken. Flnanclal revlew of the ear The financial situation of BHCCA has been made worse during this past year by the continuing effect of the Covid restrictions and the closure of our centre for a period of time. This situation has resulted in a large deficit for the year once again. It is hoped that things will gradually improve as the number of members attending the Day Centre and Lunch Club increases. Although BHCCA has reserves at this time, the current situation is not sustainable in the long terrn. Future develo ments The Day Centre will continue to be promoted to increase the number of members. The Committee have agreed to continue to support its acttvities frorn charitable reserves if necessary. The Committee is also committed to continue to try to expand the Shopping Scheme. The Art Group will also continue to be promoted. Fixed assets There were no changes in fixed assets during the year under review. Reserves The reserves of the Association are detailed in the notes to the financial statements. It is the policy of the Association to keep sufficient reserves in hand to enable the activities carried out to continue for at least three months, also to wind up the affairs of the Association, if netessary, if no further income is received. It 15 also the poliry to have reserves for specific purposes or projects.
BIGGIN HILL COMMUNITY CARE ASSOCIATION TRUSTEES ANNUAL REPORT continued FOR THE YEAR ENDED 31" MARCH 2024 Investment oli The Management Committee considers that the most appropriate poliry for investing funds is in interest bearing bank deposit accounts. Our bankers were unable to offer us a satisfactory rate and the bulk of our funds have been placed with other bankers in a special Charity Account which pays a higher rate interest than our main bankerfs rate. The account is flexible and there are no restrictions on withdrawals. Risk mana ement The Management Committee have examined the major strategic, business, and operational risks which the Association faces and confirm that systems have been established to enable regular reports to be produced 50 that the necessary steps can be taken to lessen these risks. Statement of Trustees Res onslbllltles The Trustees are required to prepare financial statements for each year that give a true and fairview of the financial activities of the Association and of its financial position at the end of that year. In preparing these financial statements the Trustees are required to: select 5Uttsble accounting policies and appty them consistentty. make judgements and estimates that are reasonable and prudent. state whether the policies adopted are in accordance with the Companies Act 2006 and with applicable accounting standards and Statements of Recommended Practice, subject to anv material departures disclosed and explained in the financial statements. prepare the financial statements on a going concern basls unless It Is Inappropriate to presume that the Association will continue in existence. The Trustees are responslble for keeping proper accountlng records which disclose wlth reasonable accuracy at any time the financial position of the Association and enable them to ensure that the financial statements comply with the Companies Act 2(106. They are responsible for safeguarding the assets of the Association and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This as approved by the Trustees .2024 and signed on their behalf by. and Management Cornmittee on Neil Walker Chairman, BHCCA
ACCOUNTANTS. REPORT TO THE TRUSTEES OF BIGGIN HILL COMMUNITY CARE ASSOCIATION FOR THE YEAR ENDED 31ST MARCH 2024 In accordance with our term5 of engagement and in order to assist you to fulfil your duties under the Companies Act 2006, we have compiled the financial statements of the company for the year ended 31st March 2024 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes from the accounting records and information and explanations you have given to us. Thi5 report is made to the company's Trustees, as a body, in accordan with the terms of our engagement. Our work has been undertaken so that we might compile the financial statements that we have been engaged to compile. report to the company's Trustees that we have done so, and state those matters that we have agreed to state to them in this report and for no other purpose. To the fullest extent permttted by law, we do not accept or assume responsibility to anyone other than the company and the company's Trustees, as a body. for our work or for this report. We have carried out this engagement in accordance with technical guidance issued by the Institute of Chartered Accountants in England & Wales and have complied with the ethical guidance laid down by the Institute relating to member5 undertaking the compilation of financial statements. You have acknowledged on the Balance Sheet as at 31" March 2024 your duty to ensure that the company has kept proper accounting records and to prepare financial Statements that give a true and fair view under the Companies Act 2006. You consider that the company is exempt from the statutory requirement for an audit for the year. We have not been instructed to carry out an audit of the financial statements. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial statements. /1 Lee5 Chartered Accountants The Granary Brewer Street Bletchingley Surrey RHI 4QP
BIGGIN HILL COMMUNITY CARE AssoaATION BALANCE SHEEr AT 315r MARCH 2024 Note 2024 2023 Tan Ible fixed assets Tangible assets 18,608 23,683 Current assets Debtors and prepayments Bank accounts 650 62,388 I,oii 71,320 63,038 72,331 Creditors Amounts falling due within one year 1,116 2,029 Net current assets 61,922 70,302 Total assets less current liabilities £80,530 £93,985 Ca Ital funds Restricted funds Unrestrirted funds 6.506 87,479 80,530 Total fvnds £80,530 £93,985 For the year ended 31st March 2024 the company was entitled to exemption under settion 477 of the Companies Act 2006 The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The trustees acknowledge their responsibility for: (a) keeping accounting records which comply with sections 386 and 387 of the Companies Act 2006 and (bl preparing accounts which give a true and fair view of the state of affairs of the company as at the end of its financial year in accordance with sertions 394 and 395, and which othenvise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company. The financial statements have been prepared in accordance with the special provlslons of Part 15 of the Companies Act 2006 relating to small companies. The financial statements were approved by the Board of Trustees on and were signed on its alf by: 2024 N W Walker Acting Treasurer and Trustee The annexed notes fom part of these financial statements.
BIGGIN HILL COMMUNITY CARE ASSOCIATION STATEMENT OF FINANCIAL ACTivmES FOR THE YEAR ENDED 31sr MARCH 2024 Income and endowments from: Donations and legacies 4,331 4,331 10.507 Charitable activities Other trading activities 69,805 69.805 40.926 Investments 125 125 194 Other Total Expenditure on: 74,261 74,261 51,627 Raising Funds Charitable activities 82,641 82,641 62,870 Other 5.075 5,075 5,075 Total 87,716 87,716 67,945 Net incomel(expenditure) (13,455) (13,455) (16,3181 Transfers between funds 6.506 (6,506) (6,949) (6,506) (13,455) (16,318) Other recognlsed gains/(10sses): Gainslllossesl on revaluation of fixed assets Gains/{Iosses) on investment assets Artuarial gains/llosses) on defined benefit pension schemes Net movement in funds: (6,9491 6.506 (13,455) (16,318} Reconciliation of funds: Total funds brought forward 87,479 6,506 93,985 110,303 Totsl funds carried forward 80,530 80.530 93,985
BIGGIN HILL COMMUNITY CARE AS50aATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 315r MARCH 2024 Accountin olicie5 The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) (effective l January 2015) - (Charities SORP IFRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) and the Companies Act 2006. Cash flow statement The Company has taken advantage of the exemption in Financial Reporting Standard No.1 from the requirement to produce a cash flow statement on the grounds that it is a small company. Incomln resources Income from various sources is included when receivable. Resources ex ended. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings. they have been allocated to artivities on a basis consistent with use of the resources. De reciation and dimlnution in value of assets Tangible fixed assets are stated at Cost less depreciation. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis: Motor vehicles - IO% per annum of cost Fund accountln General funds are unrestricted funds that are available for use at the dixretion of the trustees for particular purposes. The aim and use of each designated fund are set out in the notes to the financial statements. Restricted fund5 are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund are set out in the notesto the financial statements.
BIGGIN HILL COMMUNITY CARE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS Contlnued FOR THE YEAR ENDED 31ST MARCH 2024 Tan Ible fixed assets Motor Vehicles Cost". At 1st April 2023 Additions Disposals 50,750 At 31st March 2024 50.750 Depreciation- At 1st April 2023 Charge for the year No longer required 27,067 5,075 At 31st March 2024 32,142 Net book value". At 31st March 2024 £18,608 At 31st March 2023 £ 23,683 Debtors and re ents Amounts falling due within one year. 2024 2023 Prepayments and Accrued Income 650 Creditors Amounts falling due within one year:_ 2024 2023 Creditors and accruals 10
BIGGIN HILL COMMUNITY CARE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS Continued FOR THE YEAR ENDED 31ST MARCH 2024 Restricted Reserves Balance rll 2023 Movemeiits Transfers Balance in 31st March 2024 London Community Foundation Home visitor scheme Outreach worker scheme Members Benefits Tracker Fund 1,929 {1,929) 13,944) (633) 633 6.506 (6,506) Unrestrfcted Reserves Balance IstA ri12023 Movements Transfers Balance in out 31st March 2024 Designated Funds Minibus sinking fund Future projects Fund May Dennis bequest General Fund 23,683 13,199 37,682 12,915 {5,075) 118,608) 113,199) (37,682) 75,995 (8.380) 80,530 87.479 (13,455) 6,506 80,530 11
BIGGIN HILL COMMUNrrY CARE ASSOCIATION FOR THE YEAR ENDED 315r MARCH 2024 coKrEKrs Legal and Administrative Infomiation Chairman's Report Trustees Report Accountants Report Balance Sheet Statement of Financial Activities Note5 9-11