REGISTERED COMPANY NUMBER: 03205487 (England and Wales) REGISTERED CHARITY NUMBER: 1056330 Re ort of the Trustees and Ffinanclal Statements for the Year Ended 31 March 2024 for Jolnt Activities rdnd Motor Edueatlon Serviee JAMES Wa]kers Accountants Limited Statutory Auditor and Chartered Accountants Aireside House Aireside Business Centre Royd Ings Av¢nu¢ Keigbley West Yorkshire BD214BZ
Joint Activities and Motor Education Service JAMES Contents of the Flnancial Statements for the ear ended 31 MArch 2024 Page ChairmY4n's Report Report of the Trustees Report of the Independent Audltors 9 to 12 Statement of Financial Aetfivltles 13 Bvdlanee Sheet 14 Cash Flow Statement 15 Notes to the Cash Flow Statement 16 Notes to the Financial Statements 17 to 27
Joint Activities and Motor Education SenTrce JAMES Chairman's Re ort for the vear ended 31 March 2024 After six years as Chair of JAMES Trustees I have decided to step down in order to give another person the opportunity to bring new ideas and Tenewed enthusiasm to move the organisation fonvard. l am delighted that Ros Seton has accepted that challenge and I shall give her my full support. During my six years as Chair I have overseen an inllnense amount of change, both internally and externally. Our Independent school has developed from 'requires improvement, to 'good' in all are&8, but over the last twelve months we have had to make the diffilt decision to de-register as a school and change our working practice. This Change has enabled our team to teach in a way that is more aligned to tbeir skill set and more beneficial for our learners. We are now working towards one set of academic standards for both vocational and ¢ore subjects, meaning that the classroom studies are more applicable and relevallt to the DChanicS environment in the gardge. UJ)fortunately, we have lost some long-standing members of stsff tbis year and I would particularly like to mention our s¢hool Principal and Operations Manager, Mandy Lakes, who served our organisation tirelessly over many years. We all wish her well in her chosen path and 'our door is always openl! However, we are fortunate to have a resilient management team with Kevin, Sandra, Anna and our n¢w Operdtions Manager, Angle Stack, who has worked Iwd to pick up Mandios workload and successfully manage some very challenging projects. Our Board of Tnlstees is also strong although, as we get older, we are constantly looking out for people with the requisite skills and experience to lead and develop JAMES in the years ahead. The challenges of COVID and the cost of living crisis have heavily affected our communities in Bradford aniL although our team have delivered a high quality service and meL or frequently exceeded, the challenging targets set by funders, it has come at a cost to the organisation. At the beginning of 2024 JAMES made the difficult decision to move out of our Frizinghall headquarters, our home for 12 years. Although this was a ditTicult decision it does open up a number of opportunities. During our 30+ years op¢rdting in the Bradford District we have strived to deliver services from witbin the heart of our cornmunities. At one stage we had twelve bases witbin the District. The high costs associated with a commercially rented head office are no longer viable and so we are diversifying delivery across Bradford from our sites at Keighley, Shipley and Holme Wood. Keighley Trdmshed has been dramatically renovated and redesigned to accommodate new learners and projects. Shipley Iw been expanded to provide office space and a rneetitig area for staff who n¢ed a base at this side of the District. We are also renovating and redecorating our Ho]rne Wood site to increase our capacity there. The team at JAMES are constantly looking for new cost-effective premises, ideally via a community asset transfer, to increase the geographical scope of our delivery. I am optimistic that JAMES will emerge from this traAsitional period and become a stronger organisation, both financially secure and even more highly regarded by the communities we serve. I would like to thank all our stsff for their flexibility and willingness to adapt their roles during these difficult times. In particular, thank you to the management team and my fellow Trustees for all your help and support over the past six years. I know that Ros will benefit from that support &s she leads the organisation fonvard in the years ahead. Paul A Robinson (Chair) Page I
Joint Aetlvities and Motor Edmealfion Service JAMES Re istered number: 0320548 Re ort of the Trustees for the ear ended 31 March 2024 The trustees who are also directors of tbe charity for the puryoses of the Companies Act 2006, present their report with the financial statements of the charity for th¢ year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statetnent of Re¢ommended Practice applicable to charities preparing their accounts in accordance with tbe Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019). OBJECTIVES AND ACTIvrrtES Objectives and aims As per our Memoralldum and Articles our objectives are: a) to advance the education and vocational training of young people who need additional support, or are disengaged from mainstr¢am provision To support them through individualised learning packages, rnising attainment and achievement. Primarily supporting young people resident in Bradford District. b) to assist young people especially, but not exclusively. through recreational, e(lucational and other leisure tin activities to develop their physical, mental and spiritual capacities so that they grow to full maturity as individuals and take a useful and responsible place in the community ¢) to support families, working to address their specific needs. enabling them to become more resilient, leading to sustainable improved outcomes. d) to enable those with lived experience to be at the heart of JAMES, through opportunities including. staff roles, volunleering. traineeships and work experience. The Management Conllnittee confirni that they have referred to the guidance conttined in the Charities Commission's generdl guidance on the public benefit when reviewing the Chatity's aims and objectives and in planning future activities and setting the grant making policy for the year. Methods To achieve these objectives JAMES offers the following services. - Education - we are an Ofst¢d assur¢d Independent school, supporting vulnerable learners through personalised learning packages Prevention - engaging young people and families in individualised support and positive activities, including. sporL craft, confiict resolutio training programmes, healthy lifestyles and relationships - Training and Employment - providing placements accruing experience, knowledge and skills of working and learning witbin our specialist environments Family Focus - matching a Keyworker to a family to overcome barriers and implement strategies to improving resilience. Providing support when families need it most The charity has Worked with young people, whose circumstall¢es or way of life puts them at risk of coming into confiict with the Criminal Justice System or has already done so, especially but not exclusively, through recreational, educational and other lexsure time activities. Page 2
Joint Aetivities and Motor Education Service JAMES Re istered number: 03205487 ort of the Trustees ar ended 31 March 2024 for the OBJECTIVES AND ACTIVITIES Significant a¢llvitie$ Ofi nafticinanLs enpaoed th_is vear; of which 520/0 identified as female. The age of participants ranged from O to 69 years. 72.710/0 identified as white British. while we had an increase in those identifying as Asian, Asian British and Bangladeshi, further participants identified as. Latvian, Kuwaiti, Polis1¥ Filipino, slan and AfrCar1bbean. this reflects the diversity of our local comtnunities. The percentage of young people JAMES supported during the year increased. where over 710/0 were aged 24 years or below. JAMES delivered over 3,200 sessions within our communities and across tbe district. The fiwther trend of increased needs of young people and families has deepened tbis year, with a marked rise in the numbers of referrals into and out of children's social care. For some families, routines and behaviours which were initiated during the pandemic and the cost-of-living crisis have become entrenched. Concerns continue to rise in comiection to non-school attendance, where now over 28.60/0 of all pupils in the district are persistent absentees. Angle Stack replaced Mandy Lakes in the role of JAMES Operations Manager, where she has taken a grip of a wide range of projects including the migration of our Early H¢lp family support onto the district wide monitoring system EHM. The significant renovations to our Keighley Tramshed site are almost conwlete, where fantastic new learning and workshop spaces have been created. Resources for the building were from. the UK Govenllnent Community Ownership Fund and in partnership witty. Grfeld Weston Foundation, the Bernard Sunley Foundation, and the Clothworkers Foundation. a huge thank you to all these partners for their support. Objectives and Activltles: In connection to the Keighley Trdmshed site development. JAMES took the difficult decision to plan tnove out of the Frizinghall building. JAMES will increase our delivery within our conllnunity bases. Keighley, Sbipley and Holmewood and stabilise the fmancial pressure on th¢ organisation. through the reduction in overheads. This movement will meet the strategic outcome of further deepening our community provisio enable us to have greater control over the long-terni impacts on JAMES and re-focus our resource allocation to those delivering on the front line. Significantly this year, JAMES have made the step to de-register as an Independent School with Ofsted. Tbis will not compromise on the quality of our delivery, but the movenkent out of our Frizingball site means de-registering is necessary. The change for our learners is small as most of our young people attend on a part-time basis. JAMES will still ornply with Ofsted regulations within our new roles as an alternative provider (AP). Young people, families, education providers and wider partners have been part of this transition every step of tbe way> SUPPOrting our transitions. Volunteers JAMES wants to again thank all the efforts from our varied volunteers this year. the support for our families and young people would not be where it is today without their effort and enthusiasm. Page 3
Jolnt Activities gnd Motor Education Service JAMES Re ort of the Trustees for the ear ended 31 March 2024 STIL4TEGIC REPORT Achievement and perfonnance Charitable aetlvities Clwitable activities - many of our core services continue to be delivered this year, where both forn]al and inforn]al partnerships sit at the backbone of our ethos to supporting young people and families. Significant pmgramtnes this year include: Alternatlve Education The success of our education provision has led to ongoing waiting lists for tbis pmgramme, where we continue to see the fall-out from the pandemic on those that are disengaged from mainstream education. A theme of filrther embedding functional skills within the garage environment has continued, where we have supported young people to achieve their industy recognised tNII vocational qualifications. Young people have undertaken fornMI qualifications, where exan have been sat both online and on paper, where for many, the qualifications at JAMES are their route into fLWther training, educatiory and employmenL Marine Division Part of the plam]ing to leave Frizinghall JAMES made the decision to take on additional space at The Wharf, Shipley site. Additional capacity will be ne¢essary once we move, and the site will enable both classroom-based learning and hands-on provision along the canal Coffidor. COF - Levelling Up Grants were received of £86,549 to significantly improve our Keighley Tramshed site during the year, supporting JAMES sustainability in the longer tern]. Costs were incurred totalling £90,194. We are now delivering on the Achieve programme. utilising the lean]ing and approach from the Stronger Families programme through this VCS partnership, funded by the DWP. Both our Families First and FanY Aide Worker programmes have been su¢¢essful in fiwth¢r funding; continuing to support many, many families across the district through the k¢ywork¢r approach. Relationships and Sex Edueation IRSE) This progran)me works in partnership with Step2 and Hale, to support secondary schools to provide high quality RSE d¢livery to young people in the district. Building on the last few years of delivery, schools are now more aware of the RSE support on offer and the team have delivered to I,OOO's of young people, up-skilled teachers and supported the increase in knowledge of many parents and carers. Time Apart, Time Together (fAfT) This programme offers support for young people impacted by their mental health, through sessions whkch are mirrored for the young people and key adults in their life. It is fimded through health and responds to key needs locally and increasing numbers of young people sat on waiting list for mental h¢alth support. Engagement and feedback from those on the programme have been incredibly positive. Financial revleiv Fffinanclal position JAMES worked hard this year to gain additional capital resources to invest in our Trdmshed renovations. Ongoing pressure on budgets have led to the decision to move out of our Frizinghall site and JAMES looks to reduce the overhead costs of the organisation because of this move in years to Come. Staff received a salary increase of 5Q/o despite many of our cimtracts remaining static. Principal fundlng sources As predicted, we have had an incre&se in the valu¢ of fijnds from regional sources, increasing to 120/0. Most funds are sourced locally at 68 /0. A fiwther 150/0 of JAMES funding is from national sources. Page 4
Joint Activities and Motor Education Serviee JAMES Re istered number: 03205487 ort of the Trustees ear ended 31 March 2024 for the STRATEGIC REPORT Finanefial revlew Reserves policy JAMES robust fmancial management continues remains in a strong reserve position and is able to support strntegic short-terni deficits when necessary. JAMES n)aintsin a policy of retaining 6-9 months, operdtional costs as unrestricted reserves. Unrestricted reserves are currently in excess of this but in the current economic climate and the uncertainty of fLmding, the Trnstees believe that no steps should be tsken to reduce the cuent excess. The reserves policy is reviewed annually by Trustees and the management teanL Financial Review The current situation with funding is that levels have increased to £1,069,862 (2023: £995,552). We anticipate that our fimding levels will decrease during 2024125 due to continued cuts in government and local council spending. JAMES will continue to keep a tight reign of its spending. The Accounts show that reserves have increased to £756,936 (2023: £568,709). STRUCTURE, GOVERNANCE AJYD MANAGEMENT Governing document The charity is controlled by its governing document, a deed of trust, and constitytes a limited company, limited by guarantee, as defmed by the Companies Act 2006. The organisation is a charitable company limited by guarantee, incorporated on 30 May 1996 and registered &s a Clwity on 24 Jun¢ 1996. The company h&s established und¢r a Memordndum of Association which estsblished the objects and powers of the charitabl¢ company and is governed under its Articles of Association. Recrultment and appointment of new trustees The directors of the company are also charity trustees for the purposes of charity law and under the companys Articles are knovm as members of the Managellt Committee. Under the requirements of th¢ Memorandum and Articles of As80ciation the members of the Management Con]mittee are elected to serve for a period of one year after which they must be re-elected at the next Annual General Meeting. All con]mittee retire and, being eligible, offer themselves for re-election. Due to the nature of the project much of the charity's work inevitably focuses upon young people. The Management Committee seeks to ensure that the need5 of this group are appropriately reflected through the diversity of the trustee body. The more traditional business skills are well represented on the Management Committee. JAMES will be seeking to increase its Committee membership from those members of the community where they have identified skills in Youth Worl Educatio Business or Finance. Induction and training of neiv trustees JAMES a policy of recruiting committee members where they are qualified in youth provision, business or financial skills. New committee members are provid¢d with a full range of documentation and provided with an induction to the work of the project. Organisational Structure JAMES has a Management Con]mittee who meet quarterly and are responsible for the strategic direction and policy of the charity. At present the Committee has eight members from a variety of professional backgrounds relevant to the WO of the charity. A scheme of delegation is tn place and day to day responsibility for the pmvision of the services rest with the Management team. The Management team are responsible for ensuring that the clwity delivers the services specified and that k¢y perfornmnce indicators are met. The Operations Managers have responsibility for the day to day operational management of the Centres, individual supervision of the staff team and also ensllrl that tbe team continue to develop tbeir skills and working practices in line with good practice. Page 5
Joint Aetivities and Motor Education Service JAMES Re stered number: 03205487 ort of the Trustees 'ear ended 31 March 2024 for the STRUCTURE, GOVERNANCE AND MANAGEMENT Key nJanagem¢nt remuneration The trustees consider the senior management team comprise the key management personnel of the ¢l)arity in charge of directing and controlling, running and operating the clwity on a day to day basis. All trustees give of their time freely and no trustee received remuneration in the year. Details of key managen]ent personnel benefits are disclosed in note 9. The pay of the senior management team is reviewed annually and noTmally increased in accordance witb average Risk management The Management Con]mittee have a policy to continually review risks to the project. These are mainly of a fllW]cial nature due to the instability of funding sources which are directly linked to local and national government policy which can change without warning. We shall continue to reduce risk to funding by seeking as wide a range as possible of fidIng organisations to offset the risk to income by changes in policy. We Continue to maintain high safety standards through on-going training and risk assessment. We nnintsin appropriate levels of insurance where this is available. JAMES has updated all risk documents this year in light of the pandemic. JAMES has adapted processes in line Changes in guidelines. for example the introduction of face-coverings or testing within our education setting. JAMES will continue to adapt to the changing situation and have been proud in our ability to keep staff, young people and families safe as we had no identified cases of internal JAMES covid transition this year. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 03205487 (England and Wales) Reglstered Charity number 1056330 Registered office Shipley WharfLower Ground Floor Shipley Wharf Wharf Street Shipley West Yorkshire BD177DW Trustees P A Robinson D Hanson JP J Parker JP Mrs R Seton JP MTS G M Arnold JP Mrs T Rathtk M D Saville Mrs M L Kelly Mrs F Lemal (resigned 15.4.23) Mrs S Jones (appointed 13.6.23) M Jan (appointed I1.6.24) Miss C Pilkington (appointed I1.6.24) Company Secretary Ms S Kelly Page 6
Joint Aetivities and Motor Education Serviee JAMES Re istered number: 03205487 Re ort of the Trustees far the ear ended 31 March 2024 REFERENCE AND ADMINISTRATIVE DETAILS Auditors Walkers Accountsnts Limited Statutory Auditor and Chartered Accountants Aireside House Aireside Business Centre Royd Ings Avenue Keigbley West Yorkshire BD214BZ Bankers Barclays Bank PLC 10 Market Street Bradford West Yorkshire BDI INR Senlor Management Team Mr K Metcalfe BEM Operations Manager Miss A Shepherd Development Manager Ms S Kelly Administrative Manager Miss M Lakes Operations Manager (resigned 7.4.2023) Ms A Stack Operations Manag¢r (appointed 7.4.2023) STATEMENT OF TRUSTEES, RESPONSIBILITIES The trustees (who are also the directors of Joint Activities and Motor Education Service (JAMES) for the purposes of company law) are responsible for preparing the Amiual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally A¢¢¢pted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resour¢¢s and application of resources, including the income and expenditure, of the charitsble ¢ompany for that period. In preparing those fmancial statements, the trustees are required to select suitable accounting policies and then apply them consistently; observe the m¢tbods and principles in the Charity SORP. make judgements and estin)ates that ar¢ reasonable and prudent. stste whether applicable accounting standards have been followed, subject lo any material dq)artures disclosed and explained in the fll]ancial statements" prepare the finall¢ial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. The tTUStees are responsible for keeping proper accounting rerdS Nthich disclose with reasonable accuracy at any time the fll)ancial position of the charitsble company and to enable them to ensure that the fmancial statements comply with the Companies Act 2006. They are also responsible for saf¢guarding the assets of the charitsble company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the trustees are aware: there is no relevant audit inforniation of which the cl]aritsble compan8 auditors are unaware. and the trustees hav¢ tsken all steps that they ought to hav¢ taken to make themselves aware of any relevant audit infornlation and to establish that the auditors are aware of that information. AUDITORS Th¢ auditors, Wall(ers Accountants Limited, will be proposed for re-appointmenl at the forthcoming Annual General Meeting. Page 7
Joint Activities and Motor Education Service JAMES Re 'stered number: 03205487 ort of the Trustees ear ended 31 Mvdrch 2024 for the Report of the trustees, incorp.orating a strategic report, approved by order of th¢ board of trustees, as the company directors, on ..... . and stgned on the board's behalf by.. Ms S Kelly- Secreta Page 8
rt of the Inde ndent Auditors to the Members of Joint Activities and Motor Edueatlon Servlee JAMES Opinion We have audited the financial ststements of Joint Activities and Motor Education Service (JAMES) {the 'charitabl¢ compall) for the year ended 31 March 2024 which comprise the Statement of Financial Activities, the Balance SheeL the Cash Flow Statement and notes to the financial statements, including a sumw of significant accounting policies. The fll]ancial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generdlly Accepted Accounting Pra¢ti¢e}. In our opinion the fmancial statements.. give a trne and fair view of the stat¢ of the charitable compansls affairs as at 31 March 2024 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended. have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice. and have been prepared in accordance with the requirements of the Companies Act 2006. Basis for oplnion We conducted our audit in accordance with International Standards on Auditing (UK) (ISAS (UK)) and applicable law. OLW responsibilities under those standards are further described in the Auditors, responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in a¢¢ordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC'S Ethical Standar and we have fulfilled our other etbical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Con¢lusROnS relating to going concern tn auditing the financial ststements, we have concluded that the trustees, use of the going concern b&8is of accounting in the preparation of the financial statements is appropriate. Based on the work we have perfornied, we have not kdentified any material uncertainties relating to events or conditions thaL individually or collectively, may cast significant doubt on the charitable companYs ability to Continue &s a going concern for a period of at least twelve months from when the financial statements are authorised for issue. OUT responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant tions of this report. Other informatlon The trustees are responsible for the other infornti0n. The other infonnation comprises the information included in the Annual Report, other than th¢ fll]ancial statements and our R¢port of the Independent Auditors thereon. Our opinion on the fmancial statements does not cover the other infornlation and, except to the extent otherwise explicitly stated in our reporL we do not express any forn] of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other InforntiOn and, in doing so, consider whether the other infornjation is materially inconsistent with the fmancial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to deterniine whether this gives rise to a material misstatem¢nt in the financial statements themselves. If, bas¢d on the work we have perfornied, we conclude that there is a material misstatement of this other inforn]ation, we are required to report that fact. We have nothing to report in this regard. Oplnions on other matters preseribed by the Compvlnies Act 2006 In our opinion. based on the work undertaken in the course of the audit: the infornlation given in the Report of the Trustees for the fmancial year for which the financial statements are prepared is consistent with the fllwicial statements. and the Report of the Trustees has been prepared in accordance with applicable legal requirements. Page 9
Re ort of the Inde endent Auditors to the Members of Joint Activities and Motor Education Service JAMES Matters on whleh we are required to report by exeeptlon In the light of the knowledge and understsnding of the charitable company and its environment obtained in the course of the audit, we have not id¢ntified material misstatements in the Report of the Trustees. We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion: adequate accounting records have not been kept or returns adequate for our audit have not been rec¢ived from branches not visited by us. or the fllwicial slatements are not in agreernt with the accounting records and retull. or certain disclosures of tnlee5, remuneration spe¢ified by law are not made. or we have not received all the infornmtion and explanations we require for our audit. Responsfibilities of trustees As explained more fully in the Ststement of TTUStees' Responsibilities, the tnteeS (who are also the directors of the Charitsble company for the purposes of ¢ompally law) are responsible for the preparation of the f}CIal statements and for being satisfied that they give a trne and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of f)nancial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for a&S81Thg the charitable company's ability to continue as a going concern, dÈsclosing, as applicable, matters related to going concern and using tbe going concern basis of accounting unless the tsustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. Page 10
ort of the Inde endent Auditors to the Members of Joint Aetivities and Motor Education Service JAMES Our responsibilities for the audit of the falle1a1 Statements Our objectives are to obtain reasonable assurdnce about whether the financial statements as a whole are free from material misstatemenL whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAS (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to infiuence the economic decisions of users taken on the basis of these fU]cIal statements. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below: w¢ assessed the extent of conwliance with the law and regulations identified above through making enquiries of n)anagement' and - identified laws and regulations were communicated thin the audit team regularly and th¢ team remained alert to instances of non-compliance throughout the audit. We assessed the susceptibility of the Compangs financial statements to material n)isstatemenL in¢luding obtsining an understhnding of how fraud might occur, by: - making enquirxes of management as to where they considered there was susceptibility to fraud, their knowledge of actual, suspected and alleged fraud; and - considering the internal controls in place to mitigate risks of fraud and non-compliance vrith laws and regulations. To address the risk of fraud through management bias and override of controls, we.. - tested journal entries and other adjustments for appropriateness to identify any unusual transactions, and evaluation the busine&s rationale of significant transaction outsid¢ the norn]al course of the business. - reviewed the application of accounting policies with focus on those with h¢ightened estimation uncertainty. tn response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures which included, but were not limited to: - agreeing fciaL statement disclosures to underlying supporting documentation; and - enquiring of management as to actual and potential litigation and claims. A fillther description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uklauditorsresponsibilities. This description fornls part of our Report of the Independent Auditors. Pagell
Re ort of the Inde endent Auditors to the Members of Jolnt Activities and Motor Education Service JAMES Use of our report This report is made solely to the charitable companys members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the ¢haritsble compangs members those matters we are required to state to them in an auditors, report and for no other PUTpose. To the filest extent nerniitted hv law. we do not accept or assume responsibility to anyone other than the charitable company and the charitable companys rnernbers as a body, for our audit worK for this reporl or for the opinions we have formed. Andrew Day (Senior Statutory Auditor) for and on behalf of Walkers Accountants Limited Statutory Auditor and Chartered Accounlants Aireside House Aireside Business Centre Royd Ings Avenue Keighley West Yorkshire BD214BZ ...kth..2EsZ Page 12
Joint Activltles and Motor EducY4tion Service JAMES Statement of Financial Activities oratin(v an Income and Ex endithre Aecount ror the ear ended 31 March 2024 co 31.3.24 Totsl funds 31.3.23 Total fimds Unrestricted funds Restricted fLmd Notes INCOME AND ENDOWMENTS FROM Donations and legacies 1,239 1,239 502 Charltable activities Running programmes Other income 380,850 11,260 637,819 1,018,669 11,260 897,538 21,746 Investment income Other income 11,896 26,798 11,896 26,798 5,707 20,059 Total 432,043 637,819 1,069,862 945,552 EXPENDITURE ON Charitable activities Progrdmme costs Premises costs Athnirristrative expenses 138,996 12.911 63,599 549,969 103,503 12,657 688,965 116,414 76,256 797,828 171,432 70,231 Total 215,506 666,129 881.635 1,039,491 NET INCOMEI(EXPEIYDITURE) Transfers behveen funds 216,537 4,191 {28,310) (4,191) 188,227 (93,939) 14 Net movement In funds 220,728 (32,501) 188,227 (93,939) RECONCILIATION OF FUNDS Total fimds brought forward 353253 215,456 568,709 662,648 TOTAL FUNDS CARRIED FORWARD 573,981 182,955 756,936 568,709 The notes forn] part of these financial statements Page 13
Jolnt Activities and Motor EducatioD Service JAMES Re 'stered number: 03205487 Balance Sheet 31 March 2024 31.3.24 Totsl funds 31.3.23 Total fimds Unrestricted funds Restricted fund Notes FIXED ASSETS Tangil)le assets 10 215,447 215,447 67,383 CURRENT ASSETS Debtors Cath at bank and in hand li 160,759 228,868 160,759 411,823 158,738 373,298 182,955 389,627 182,955 572,582 532,036 CREDITORS Amounts falling due within one year 12 (31,093) (31,093) (30,710) NET CURRENT ASSETS 358,534 182,955 541,489 501,326 TOTAL ASSETS LESS CURRENT LIABILITIES 573,981 182,955 756,936 568,709 NET ASSETS 573.981 182.955 756.936 568,709 FUNDS Unrestricted funds: General Fund Building and Repairs Fund 14 551,481 22,500 303,253 50,000 573,981 353,253 Restricted fimds: General Funds 182,955 215,456 TOTAL FUNDS 756,936 568,709 The fmancial statements were approved by the Board of Trustees and authoTis¢d for issue on . and were signed on its b¢half by: /¢,L R Seton JP - Trustee The notes fonn part of these fllwicial ststements Pag¢ 14
Joint Activitie5 and Motor Education Servfice JAMES Cash Flow Statement for the ear ended 31 Mareh 2024 31.3.24 31.3.23 Notes Cash flows from operating aetivities Cash generdted from operations 188,554 (127,794) Net cash provid¢d by/(used in) opernting activities 188,554 (127,794) Cash flows from investing aetivitles Purchase of tangible f¢d assets Sale of tangible fixed assets Interest received (161,925) (22,584) 1,601 5,707 11,896 Net cash used in investing activities (150,029) (15276) Change in cash and cash equivalents In the reporting period Cash and cash equlvalents at the beginning of the reporting period 38,525 (143,070) 373,298 516.368 Cash and eash equlvalents at the end of the reporting period 411,823 373,298 The notes fonn part of these fmancial ststements Page 15
Jolnt Activities and Motor Education Service JAMES 1¥4otes to the Cash Flow Statement 11 ?11?A RECONCILIATION OF NET INCOMEI(EXPENDITURE) TO NET CASH FLOW FROM OPERATING ACTIVITIES 31.3.24 31.3.23 Net Incomel(expenditure) for the reportlng perlod (as per the Statement of Finanelal Aetivltles) Adjustments for: D¢preciation charges Loss on disposal of f¢d assets Interest received Increase in debtors Increase/(decrease) in creditors 188,227 (93,939) 13,861 15,446 3,301 (5,707) (45,981) (914) (11,896) (2,021) 383 Net cash provided byl(used In) operations 188,554 {127,794) AIYALYSIS OF CHANGES IN NET FUNDS At 1.4.23 Cash flow At31.3,24 Tr4et cash Cash at bank and in hand 373,298 38,525 411,823 373,298 38,525 411,823 Total 373,298 38,525 411,823 Th¢ notes forni part of these financial stat¢ments Pag¢ 16
Joint Aetlvltles and Motor Education Service JAMES Notes to the Finaneial Statements for the 'ear ended 31 Mvdrch 2024 ACCOUNTING POLICIES Basls of preparing the financial statements The financial statements of tbe charitable company. which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019),, Financial Reporting Standard 102 Yhe Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The fmancial statements have been prepared under the historical cost Convention. Preparation of accounts on a golng concern basis The trnstees consider that there are no material uncertainties about the charitgs ability to continue as a going concern despite the uncertain outlook of fimding to the Charity sector by local and national goven]ment. Ineome resources All incoming resources are recognised once the charity has entitlement to tbe resources, it is probable (more lik¢ly than not) that the resources will not be received and the monetary value of incoming resources can be measured with sufficient reliability. Where there are tern]s or conditions attached to incoming resources, particular grants, then these ternts and conditions must be met before income is recognised as the entitlement conditions will not be satisfied until that point. Where ternis and ¢onditions have not been met or uncertainty exists as whether they can be nt then relevant income is not recognised in the year but defeed and sho in the balall¢e sheet as deferred income. Interest reeeivable tnterest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity. this is nOrnllY upon notification of the interest paid or payable by the bank. Resources expended All expenditure is accounted for on an accruals basis and has been classified under that headings that aggregat¢ all costs related to each category expense shown in the Statement of Financial Activities. Expenditure is recognis¢d when following Criterias are met: - there is a present legal or constructive obligation resulting from a past event. - it is more likely than not that a transfer of benefits (usually a cash paent) will be required in settlement. - the amount of th¢ obligation can be measured or estinmted reliably. Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred. Allocation of support eosts Support Costs are those costs that assist the work of the cllarity but do not directly undertake charitsble activities. Support costs include back office costs, fllwice, personnel. payroll and governance costs which support the trusvs programrnes and activities Governance costs comprise the costs of rutming the charity, including accountancy and l¢gal advice for the trustees and all other costs of complying why constitutional and statutory requirements. The analysis of support costs and basis of apportionrnent applied is show in note 6. Charitable activities Cost of clwitable activities comprise all costs Incued in the pursuit of the charitable objectives of the charity.These costs wher¢ not wholly atiributable, are apportioned between the categories of charitsble expenditure in additions to direct Costs. The totsl cost of each category of charitable expenditure include an apportionnnt of support costs as shown iti note 5. Tangible rued assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated usefi life. Page 17 continued...
Joint Aetivitles and Motor Education Service JAMES otes to the Financial Statements - continued for the ear ended 31 March 2024 ACCOUNTING POLICIES - continued Tangible fixed assets Improvements to property Workshop Barges Motor vehicles Computer equiptnent IOO/o on Cost 25 % on reducing balance 250/0 on reducing balance 250/0 on reducing balance All tangible fixed assets are at cost less accumulated depreciation. Cost includes expenditure that is directly attributable to bringing the asset to the location and condition necessary for it to be capable of op¢rating in the nwjner intended by management. Assets held under finance lease are depreciated in the same nwmer as owned assets. Renewals, repairs and maintenance ar¢ charged to profit and loss during the period in which they are incurred. Depreciation is charged so as to allocate the cost of assets less their residual value over their estimated useful ]ives, using a mixture of m¢thods. The depreciation bases ar¢ as detailed above. The assets, residual values, useful lives and depreciation methods are reviewed, and adjusted prospectively if appropriate, or if there is an indication of a significant ¢l)ang¢ since the last reporting date. Gains and losses on disposal are deterniined by comparing the procee&8 with tbe Carrying amount and are credited or charged to the income statemenL Impairment of flxed assets At each balance sheet date, the Charity reviews the carrying amounts of its property, plant and equipm¢nt to deterniine whether there is any indication that any items of property, plant and equipment have suffered an impairnient loss. If any such indications exists, the recoverable amount of an asset is estillted in order to deterniine the extent of the impairnient loss, if any. Where it is not possible to estimate the recoverable amount of the asset, the Cllarity estimates the recoverable amount of the cash-generating unit to which the asset belongs. If the recoverable amount of an asset is estimated to be less that its Carrying arnounL the carrying amount of the &sset is redu¢ed to its recoverable amount. Impairment loss is recognised as an ¢xpense immediately. Where an impairnient loss subsequently reserves, the carrying amount of the asset is increased to th¢ revised estimate of its recoverdble amount that would have been detemiined (net of depreciation) had no impairnient loss been recognised for the a&set in the prior years. A reversal of an InaIrnIellt loss is recognised as income in]mediately. Taxation The charity is exempt from corporation tax on its clwitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the ttee5. Designated funds are unrestricted fimds of the charity which the trustees have decided at their discretion to set aside to use for a specific puose. Restricted fidS can only be used for particular restricted purposes within tbe objects of the charity. Restrictions arise when specified by the donor or when fimds are rdised for particular restricted purposes. Furth¢r explanation of the nature and puryose of each fimd is included in the notes to the financial statements. Page 18 continued...
Joint Activltles and Motor Education Service JAMES Notes to the Financial Statements- contlnued for the ear ended 31 Mareh 2024 ACCOUNTING POLICIES - Continued Pension eosts and other post-retirement benefits The charitsble company operates a defm¢d contribution pension scheme. Contributions payable to the charxthble compansls pension scheme are charged to the Statement of Financial Activities in the period to which they relate. Debtors Trade and other debtors are recognised at the setllement amount due. Prepayments are valued at the amount prepaid net of any trade discounts due. Accrued Incon is recogntsed where there is a right to receive the amount. Cash at bank and in hand Cash at bank and in hand includes cash and short terni highly liquid inveslments. Credltors and provisions Creditors and provisions are recognised where the Charity bas a present obligation resulting from a post event that will probably result in the transfer of the funds to a third paty and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are nornmlly recognised at their setllement amount after allowing any trade discounts. Finanelal instrument5 The charity only has financial assets and financial liabililies of a kind that qualify as basic financial instnllnents. Basic fmancial inStrunnts are initially recogtiised at transaction value and subsequently measured at their settlement value. DONATIONS AND LEGACIES 31.3.24 31.3.23 Donations 1,239 502 INVESTMENT INCOME 31.3.24 31.3.23 D¢posit account interest 11,896 5,707 All the ¢knit5ls investment income of arises from money held in an interest bearing deposit account. Page 19 continued...
Joint Activities and Motor Edueation Service JAMES Note5 to the Flnancial Statements- continued for the ear ended 31 March 2024 INCOME FROM CHARrrABLE ACTIVITIES 31.3.24 31.3.23 Activity Rum]ing programmes Grants Educational Other income 734,646 284,023 11,260 653,284 244,254 21,746 Other income 1,029,929 919,284 CHAIUTABLE ACTIVITIES COSTS Support costs (se¢ note 6) Direct Costs Totals Programme costs Pren]ises costs Administrativ¢ expenses 599,597 108,415 61,974 89,368 7,999 14282 688,965 116,414 76,256 769.986 111,649 881.635 SUPPORT COSTS Governance costs Management Totsls Programme costs Premises costs Administrative expenses 89,368 7,999 798 89,368 7,999 14,282 13,484 98,165 13,484 111,649 The ¢harity identifies its support and governance costs, it then apportions these costs between the three main charitable exp¢nditure costs areas The basis of allocation used are as follows.. - time: based on the activities of the support staff. - expenditure: this is based on the floor space used. This is used where the trustees consider this to be a more equitsble treatment. - direct allocation". where the cost is wholly attnbutable to a particular activity. Management costs are bas¢d on floor space and till and governance costs are based on direct costs. Pag¢ 20 continued...
Joint Acllvities and Motor Education Service JAMES Notes to the Finaneial Statements - continued for the eay ended 31 March 2024 SUPPORT COSTS - continued Support costs, included in the above, are as follows: Manaoement 31.3.24 Total activities 31.3.23 Total activities Programme costs Premises Administrative costs expenses Wages Pensions Rent, rntes and water Insurance Light and heat Telephone Bank Charges 87,533 1,835 87,533 1,835 5,458 792 1,749 580 218 84231 1,695 4,775 860 1283 814 384 5,458 792 1,749 580 218 89,368 7,999 798 98,165 94,042 Governance eosts 31.3.24 Administrative expenses 31.3.23 Total activities Auditors, remunerdtion Accountancy fees l£gal fees 5,100 6,768 1,616 5,640 4,981 13,484 10,621 NET INcOMEI(EXPENDURE} Net income/{¢xp¢nditur¢) is stated after chargtngl(crediting): 31.3.24 31.3.23 Auditors, remuneration Depreciation - owned assets Deficit on disposal of fixed &ssets 5,100 13,861 15,444 3,301 TRUSTEES, REMUNERATION AND BENEFfTS There were no tntees, remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023. Trustees, expenses There were no tnlstees, ¢xp¢nses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023. Page21 continu¢d...
Joint Activities and Motor Edueallon Service JAMES Notes to the Financlal Statements - continued for the 'e2r ended 31 March 2024 STAFF COSTS 31.3.24 31.3.23 Wages and salaries Other pension costs 610,290 11,032 716,686 12,786 621,322 729,472 The average monthly number of employees during the year was &8 follows: 31.3.24 25 31.3.23 27 Activiti¢s Support 29 31 No employees re¢¢iv¢d emoluments in exce&8 of £60,000. The key management personnel of the charity, comprise of the ttvstees, the Development Manager, Operations Managers and Administrative Manager. The total employee benefits of the key management personnel of the ¢harity were £165,272 (2023.. £165,446). io. TANGIBLE FIXED ASSETS Improvements property Workshop Barges COST At l April 2023 Additions 26,130 153,738 67,108 56,500 At 31 Mawh 2024 179,868 67,108 56,500 DEPRECIATION At l April 2023 Charge for year 23,646 534 62,460 1,162 25,425 2,825 At 31 March 2024 24,180 63,622 28,250 NET BOOK VALUE At 31 March 2024 155,688 3,486 28,250 At 31 March 2023 2,484 4,648 31,075 Pag¢ 22 continued...
Jolnt Activities and Motor Education Service JAMES Notes to the Finaneial Statements- continued for the vear ended 31 March 2024 io. TANGIBLE FIXED ASSETS - continued Motor vehicles Computer equipment Totals COST At l April 2023 Additions 56,034 43,459 8,187 249.231 161,925 At 31 March 2024 56,034 51,646 411,156 DEPRECIATION At l April 2023 Charge for y¢ar 34,336 5,424 35,981 3,916 181,848 13,861 At 31 March 2024 39,760 39,897 195,709 NET BOOK VALUE At 31 March 2024 16,274 11,749 215,447 At 31 March 2023 21,698 7,478 67,383 ii. DEBTORS: AMOUNTS FALLINC DUE WITHIN ONE YEAR 31.3.24 31.3.23 Trade debtors ACced income Prepaym¢nts 133,324 14,437 12,998 130,530 23,427 4,781 160,759 158,738 12. CREDrroRS: AMOUNTS FALLING DUE wrrHIN ONE YEAR 31.3.24 31.3.23 Social security and other taxes Other creditOTS Defeed income Accrued expenses 10.367 2,047 11,482 2,291 480 16,457 18,679 31,093 30,710 13. LEASING AGREEMENTS Minimum lease payments under non-cancellable operating leases fall due as follows.. 31.3.24 31.3.23 Within one year Between one and fiv¢ y¢ars In nre tban five years 53,650 135,200 127,600 71,750 32,063 48,000 316,450 151,813 Page 23 continued...
Jolnt Activities and Motor Edueatlon Service JAMES Notes to the Financial Statements - continued for the ear ended 31 March 2024 14. MOVEMENT IN FUNDS Net movement in funds Transfers between funds At 31.3.24 At 1.4.23 Unrestricted funds General Fund Building and Repairs Fund 303,253 50,000 216,537 31,691 (27,500) 551,481 22,500 353253 216,537 4,191 573,981 Restricted funds General Funds 215,456 (28,310) (4,191) 182,955 TOTAL FUNDS 568,709 188,227 756,936 Net movement in funds, included in the above are as follows: Encoming resources Resources expended Movement in funds Unrestricted funds General Fulld 432,043 (215,506) 216,537 Restrlcted funds General Funds 637,819 {666,129) (28,310) TOTAL FUNDS 1,069,862 (881,635) 188,227 Comparatives for movement in funds Net movement in funds Transfers between funds At 31.3.23 At 1.4.22 Unrestricted funds General Fund Building and Repairs Fund 443,030 loo.000 (148,755) (41,022) 8,978 (8,978) 303,253 50,000 543,030 (189,777) 353,253 Restricted funds General Funds 119,618 95.838 215,456 TOTAL FUNDS 662,648 (93,939) 568,709 Page 24 ¢ontinued...
Joint Activities and Motor Education Servfiee JAMES Notes lo the Financial Statements- continued for the ear ended 31 Mareh 2024 14. MOVEMEIYT IN FUNDS - Continued Comparative net movement in funds, included in the above are as follows: Incoming resources Resources expended Movement in fLmds Unrestrieted funds General Fund Building and Repairs Fund 341,173 (489,928) (41,022) (148,755) {41,022) 341,173 (530,950) (189,777) Restricted funds Genernl Funds 604,379 (508,541) 95,838 TOTAL FUNDS 945,552 (1,039,491) {93,939) Page 25 continued...
Joint Activities and Motor Education Serviee JAMES Notes to the Financial Statements - eontinued for the ear ended 31 March 2024 14. MOVEMEIYT IN FUNDS- continued Analysis of funds Name of Fund General Unrestricted Fund.. Descripiion, nature and purpose of the fund General Unrestricted Funds are for the cbaritable objectives of the charity. DesIted Funds: (a) Designated Building and Repairs Fund for the continued refurbishment of the Keigbley Tramshed premises. (b) Designated Capital Fund towards the purchase of a new miml)us. Restricted Funds: Restricted Funds can only be used for specific puo)oses within the objects of the charity. Restrictions arise when specified by the donor. Restricted donor during the year are: Families First - To deliver a progran]me, to provide critical support to families including mental health needs, debt support, re-housing due to dotnestic violence, self-harm and food povety. Positive Futlwes (Keighley) - To provide support for at risk young people within the Keigbley area, including partnership projects and delivering evening and holiday periods. Stronger Families - To deliver a programme to break down a range of barriers that can impact on social inclusion and provide opportunities to move into employment. Family Aid Workers- To provide practical family suppo¢ which improves parenting capacity, access to employment and trdining and educational attendance of children in line with Bradford Early Help targets. Relationship Sex Education (RSE) - To help schools fulfil their new obligations to deliver RSE in the districL Trusthouse- Child to Parent Violence Prevention and Resilience ProjecL Children in need - To provide 3 elements working on the canal at our Shipley base- envirOnnnt2I and conservation. engin¢¢ring and traditional arts and crafts. Trusted Relationship - To provide critical one to one support for young people at risk and venerable to exploitation. Community Ownership Fund (COF) - To assist with the renovation of the Keighley premises. Police Crime Conllnission Domesti¢ Violence (PCCDV) - Delivering a programme addressing violence against women and girls in collaboration with HALE and Step 2. Holiday Activity Fund l UK Shared Prosperity Fund (HAF/UKSPF) - To deliver a programme during the school holiday to improve cost of living skills, healthy eating alld budgeting. Pag¢ 26 continued...
Joint Activities Ydnd Motor Edueation Serviee JAMES Notes to the Financial Statements - continued for the ear ended 31 March 2024 14. MOVEMENT IN FUNDS - eonthiued Analysis of funds- continued NHS - To deliver a programm¢ to young people and their parents where they will access a group as time together and time apart. VRU (Youth Violence Reduction) - To support interventions that will prevent young people from entering the criminal justice system and reduce reoffending. VAWG (Violence Reduction Units) - To tackle serious violence by building on an existing VRU. 15. EMPLOYEE BENEFIT OBLIGATIONS The clwity operdtes a defined contribution pension scheme. The assets of the scheme are b¢ld separately from those of the company in an independently administered fund. The total contributions to the compangs scheme £11,032 (2023: £12,786). Contributions outstanding at the balance sheet date were £2,047 (2023: £2291). 16. RELATED PARTY DISCLOSURES There were no related paty transactions for the year ended 31 March 2024. Page 27