– Hirwaun Village Hall Trustees Annual Report 2020/21
Trustees’ Annual Report for the period
From April 2020 Period start date To March 2021 Period end date Charity name: Hirwaun Community Centre Charity registration number: 1056264
Objectives and Activities:
Our main objectives are to provide a community hall for the benefit of the community. We offer a space for hire which can be used for regular classes, plus ad hoc social events. We aim to be a community hub supporting the community where we can.
Achievements and Performance:
Our building is well used by the community. We are a modern, well run building, which has full disabled access, baby changing facilities and carparking, in addition to offering a main hall, smaller lounge and full kitchen facilities.
Financial Review:
Any funds received are use for the maintenance and running of the building.
Structure, Governance and Management:
We are run via a Charitable Deed of Trust by Hirwaun Community Cllrs.
Reference and Administrative details:
Charity name: Hirwaun Community Centre Other name the charity uses: Hirwaun Village Hall Registered charity number: 1056264 Charity’s principal address: Hirwaun Village Hall, High Street, Hirwaun, CF44 9SL
Names of the charity trustees who manage the charity:
Ceri Woodley Jenny Edwards Eryl O’Neill
Declarations:
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s): EL Nelmes Full name(s): Emma Louise Nelmes Position (eg Secretary, Chair, etc): Secretary Date: 17[th] November 2022
| INCOME | EXPENDITURE | ||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Hall | Cleaning | Safety | |||||||||||||
| DATE | Rental | OTHER | COMMENT | CHQ No | PAYEE | comment | AMT PAID | ADMIN | Audit fees | Supplies | systems | Utilities | Repairs | MISC. | |
| 18/03/2020 | 400130 | Peter Evans | hall expenses (supplies) | 14.49 | 14.49 | ||||||||||
| 18/03/2020 | 400131 | Mike Vaughan | lighting repairs | 304.89 | 304.89 | ||||||||||
| 18/03/2020 | 400132 | MP Garden Services | edgers and kick boards for garden area | 350.00 | 350 | ||||||||||
| 18/03/2020 | 400133 | Wessex | sanitary supplies | 244.14 | 244.14 | ||||||||||
| 20/04/2020 | 500 | Interlink Covid grant | dd | Credit card | misc items plus monthly fee | 52.50 | 52.50 | ||||||||
| 22/04/2020 | dd | EDF | electricity fees | 212.00 | 212.00 | ||||||||||
| 01/05/2020 | dd | RCT Trade Waste | bin collection fees | 41.17 | 41.17 | ||||||||||
| 18/05/2020 | dd | British Gas | gas fees | 568.48 | 568.48 | ||||||||||
| 18/05/2020 | 10,000 | RCT Covid grant | |||||||||||||
| 18/05/2020 | 400135 | Chubb | emergency lighting maintenance contract | 142.80 | 142.80 | ||||||||||
| 20/05/2020 | dd | Credit card | misc items plus monthly fee | 12.00 | 12.00 | ||||||||||
| 22/05/2020 | dd | EDF | electricity fees | 212.00 | 212.00 | ||||||||||
| 01/06/2020 | dd | RCT Trade Waste | bin collection fees | 41.17 | 41.17 | ||||||||||
| 08/06/2020 | dd | British Gas | gas fees | 30.12 | 30.12 | ||||||||||
| 18/06/2020 | 200.00 | Weightwatchers | dd | Credit card | misc items plus monthly fee | 2.00 | 2.00 | ||||||||
| 22/06/2020 | 400137 | Signs and Labels Hereford | hand sanitising stations | 320.40 | 320.4 | ||||||||||
| Hall takings - office rental/CC | |||||||||||||||
| 22/06/2020 | 1510.00 | room hire | dd | EDF | electricity fees | 212.00 | 212.00 | ||||||||
| 30/06/2020 | dd | British Gas | gas fees | 35.10 | 35.10 | ||||||||||
| 01/07/2020 | dd | RCT Trade Waste | bin collection fees | 41.17 | 41.17 | ||||||||||
| 15/07/2021 | 400138 | Carly Brittain | hall refund covid | 56.00 | 56 | ||||||||||
| 20/07/2020 | dd | Credit card | misc items plus monthly fee | 138.15 | 138.15 | ||||||||||
| 15/07/2020 | 400139 | Chubb | fire alarm service | 235.12 | 235.12 | ||||||||||
| 15/07/2020 | 400140 | Wessex | sanitary supplies | 244.14 | 244.14 | ||||||||||
| 15/07/2020 | 400141 | Complete Business Solutions | covid supplies | 39.28 | 39.28 | ||||||||||
| 15/07/2020 | 400142 | Complete Business Solutions | covid supplies | 147.54 | 147.54 | ||||||||||
| 15/07/2020 | 400143 | Complete Business Solutions | covid supplies | 31.08 | 31.08 | ||||||||||
| 15/07/2020 | 400145 | Rosanna Holombe | audit fee | 50.00 | 50.00 | ||||||||||
| 15/07/2020 | 400144 | Absolute Plumbing Solutions | male/female toilets refit | 3000.00 | 3000.00 | ||||||||||
| 22/07/2020 | 136.03 | Hall takings - chq | dd | EDF | electricity fees | 212.00 | 212.00 | ||||||||
| 04/08/2020 | 77.00 | Hall takings - Angela | dd | British Gas | gas fees | 40.89 | 40.89 | ||||||||
| 13/08/2020 | 197 | Hall takings - Peter | dd | Welsh Water | water usage fees | 44.76 | 44.76 | ||||||||
| 25/08/2020 | 15 | Village in Bloom prize cheque | 400146 | Chubb | security alarm service | 411.04 | 411.04 | ||||||||
| 25/08/2020 | 100.00 | Bowls storage cheque | 400147 | Rob James Carpentery | boiler room door repair | 160.00 | 160 | ||||||||
| 19/08/2020 | 500.00 | Walters grant for toilets | dd | Credit card | misc items plus monthly fee | 44.00 | 44 | ||||||||
| 24/08/2020 | dd | EDF | electricity fees | 212.00 | 212 | ||||||||||
| 11/09/2020 | dd | British Gas | gas fees | 41.32 | 41.32 | ||||||||||
| 24/09/2020 | 250 | Interlink grant for hall costs | 400148 | Complete Business Solutions | hall diaries | 9.72 | 9.72 | ||||||||
| 24/09/2020 | 400149 | Rob James Carpentery | boiler room door repair | 160.00 | 160 | ||||||||||
| 24/09/2020 | 400151 | Tremorfa | fire extinguisher contract | 122.40 | 122.4 | ||||||||||
| 28/09/2020 | dd | British Gas | gas fees | 25.92 | 25.92 | ||||||||||
| 22/09/2020 | dd | EDF | electricity fees | 212.00 | 212 | ||||||||||
| 17/09/2020 | 1330.35 | electricity rebate | dd | Credit card | misc items plus monthly fee | 118.94 | 118.94 | ||||||||
| 22/10/2020 | 482.5 | Hall takings - Peter | 400152 | Paul Tobin | gas safety certificate | 60.00 | 60 | ||||||||
| 22/10/2020 | 400153 | Hirwaun Handyman | hall supplies - DIY | 28.98 | 28.98 | ||||||||||
| 22/10/2020 | dd | EDF | electricity fees | 76.00 | 76.00 | ||||||||||
| 22/10/2020 | 400154 | Wessex | sanitary supplies | 213.04 | 213.04 | ||||||||||
| 19/10/2020 | dd | Credit card | misc items plus monthly fee | 36.18 | 36.18 | ||||||||||
| 02/11/2020 | 1,073.83 | Co-op Community Fund grant | dd | RCT Trade Waste | bin collection fees | 12.68 | 12.68 |
| 09/11/2020 | 160.00 | Rob James refund | dd | British Gas | gas fees | 79.25 | 79.25 | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 19/11/2020 | 4,000.00 | RCT COVID grant | dd | credit card | misc items plus monthly fee | 69.07 | 69.07 | ||||||||
| 23/11/2020 | dd | EDF | electricity fees | 76.00 | 76 | ||||||||||
| 01/12/2020 | dd | RCT Trade Waste | bin collection fees | 41.17 | 41.17 | ||||||||||
| 07/12/2020 | 489.75 | Hall takings - Peter | dd | British Gas | gas fees | 148.62 | 148.62 | ||||||||
| 18/12/2020 | dd | Credit card | misc items plus monthly fee | 22.00 | 22 | ||||||||||
| 22/12/2020 | 3,000.00 | RCT COVID grant | dd | EDF | electricity fees | 76.00 | 76 | ||||||||
| 04/01/2021 | dd | RCT Trade Waste | bin collection fees | 41.17 | 41.17 | ||||||||||
| 13/01/2021 | dd | British Gas | gas fees | 294.51 | 294.51 | ||||||||||
| 18/01/2021 | 400155 | Wessex | sanitary supplies | 244.14 | 244.14 | ||||||||||
| 18/01/2021 | 400156 | chubb | fire alarm contract | 134.32 | 134.32 | ||||||||||
| 18/01/2021 | 400157 | EFS | hall lighting upgrade | 3640.06 | 3,640.06 | ||||||||||
| 18/01/2021 | 400158 | St Lleurwgs Church | Crucible advert | 85.00 | 85 | ||||||||||
| 20/01/2021 | dd | Credit card | misc items plus monthly fee | 22.00 | 22 | ||||||||||
| 22/01/2021 | dd | EDF | electricity fees | 76.00 | 76 | ||||||||||
| 01/02/2021 | 3,000 | RCT COVID grant | dd | RCT Trade Waste | bin collection fees | 41.17 | 41.17 | ||||||||
| 10/02/2021 | dd | British Gas | gas fees | 358.40 | 358.4 | ||||||||||
| 18/02/2021 | 250 | Interlink grant - hall re-opening | dd | Credit card | misc items plus monthly fee | 55.93 | 55.93 | ||||||||
| 22/02/2021 | dd | EDF | electricity fees | 76.00 | 76 | ||||||||||
| 01/03/2021 | dd | RCT Trade Waste | bin collection fees | 41.17 | 41.17 | ||||||||||
| 04/03/2021 | dd | Welsh Water | water charges | 90.66 | 90.66 | ||||||||||
| 15/03/2021 | 400160 | Paul Tobin | heating repairs | 280.00 | 280.00 | ||||||||||
| 16/03/2021 | dd | British Gas | gas fees | 275.61 | 275.61 | ||||||||||
| 18/03/2021 | 4,000 | RCT COVID grant | dd | Credit card | misc items plus monthly fee | 2.00 | 2 | ||||||||
| 22/03/2021 | dd | EDF | electricity fees | 153.00 | 153 | ||||||||||
| 3207.28 | 28064.18 | ||||||||||||||
| 108.72 | 50 | 958.92 | 1807 | 4139.51 | 7269.04 | 1,109.67 | |||||||||
| Starting Balance | £10,101.66 | ||||||||||||||
| Monies in | £31,271.46 | ||||||||||||||
| Monies out | £15,442.86 | ||||||||||||||
| Balance as of 31/3/20 | £25,930.26 |
I
I
Internal Audit for Hirwaun Vlllage Hall 202012021 Starting balance as at I" April 2020 £10101.66 Plus total credits £31271.46 Min¢Js total debits £15442.86 Balance as at 31" March 2021 £25930.26 All entries checked to bank statements and spreadsheet, cheque book and paying book. No discrepancie5 were found Mrs Rosanna Holcombe Internal Auditor 10 BelmontTerrace, Aberaman, Aberdare CF44 6UW