## **– Hirwaun Village Hall Trustees Annual Report 2020/21** ## **Trustees’ Annual Report for the period** **From** April 2020 **Period start date To** March 2021 **Period end date Charity name:** Hirwaun Community Centre **Charity registration number:** 1056264 ## **Objectives and Activities:** Our main objectives are to provide a community hall for the benefit of the community. We offer a space for hire which can be used for regular classes, plus ad hoc social events. We aim to be a community hub supporting the community where we can. ## **Achievements and Performance:** Our building is well used by the community. We are a modern, well run building, which has full disabled access, baby changing facilities and carparking, in addition to offering a main hall, smaller lounge and full kitchen facilities. ## **Financial Review:** Any funds received are use for the maintenance and running of the building. ## **Structure, Governance and Management:** We are run via a Charitable Deed of Trust by Hirwaun Community Cllrs. ## **Reference and Administrative details:** Charity name: Hirwaun Community Centre Other name the charity uses: Hirwaun Village Hall Registered charity number: 1056264 Charity’s principal address: Hirwaun Village Hall, High Street, Hirwaun, CF44 9SL ## **Names of the charity trustees who manage the charity:** Ceri Woodley Jenny Edwards Eryl O’Neill ## **Declarations:** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s): EL Nelmes Full name(s): Emma Louise Nelmes Position (eg Secretary, Chair, etc): Secretary Date: 17[th] November 2022 ||INCOME|||||EXPENDITURE|||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**Hall**||||||||||**Cleaning**|**Safety**|||| |**DATE**|**Rental**|**OTHER**||**COMMENT**|**CHQ No**|**PAYEE**|**comment**|**AMT PAID**|**ADMIN**|**Audit fees**|**Supplies**|**systems**|**Utilities**|**Repairs**|**MISC.**| |18/03/2020|||||400130|Peter Evans|hall expenses (supplies)|14.49|||||||14.49| |18/03/2020|||||400131|Mike Vaughan|lighting repairs|304.89|||||||304.89| |18/03/2020|||||400132|MP Garden Services|edgers and kick boards for garden area|350.00|||||||350| |18/03/2020|||||400133|Wessex|sanitary supplies|244.14|||||||244.14| |20/04/2020||500||Interlink Covid grant|dd|Credit card|misc items plus monthly fee|52.50|||52.50||||| |22/04/2020|||||dd|EDF|electricity fees|212.00|||||212.00||| |01/05/2020|||||dd|RCT Trade Waste|bin collection fees|41.17|||||41.17||| |18/05/2020|||||dd|British Gas|gas fees|568.48|||||568.48||| |18/05/2020||10,000||RCT Covid grant|||||||||||| |18/05/2020|||||400135|Chubb|emergency lighting maintenance contract|142.80||||142.80|||| |20/05/2020|||||dd|Credit card|misc items plus monthly fee|12.00|12.00||||||| |22/05/2020|||||dd|EDF|electricity fees|212.00|||||212.00||| |01/06/2020|||||dd|RCT Trade Waste|bin collection fees|41.17|||||41.17||| |08/06/2020|||||dd|British Gas|gas fees|30.12|||||30.12||| |18/06/2020|200.00|||Weightwatchers|dd|Credit card|misc items plus monthly fee|2.00|2.00||||||| |22/06/2020|||||400137|Signs and Labels Hereford|hand sanitising stations|320.40|||320.4||||| |||||Hall takings - office rental/CC|||||||||||| |22/06/2020|1510.00|||room hire|dd|EDF|electricity fees|212.00|||||212.00||| |30/06/2020|||||dd|British Gas|gas fees|35.10|||||35.10||| |01/07/2020|||||dd|RCT Trade Waste|bin collection fees|41.17|||||41.17||| |15/07/2021|||||400138|Carly Brittain|hall refund covid|56.00|||||||56| |20/07/2020|||||dd|Credit card|misc items plus monthly fee|138.15|||||||138.15| |15/07/2020|||||400139|Chubb|fire alarm service|235.12||||235.12|||| |15/07/2020|||||400140|Wessex|sanitary supplies|244.14||||244.14|||| |15/07/2020|||||400141|Complete Business Solutions|covid supplies|39.28|||39.28||||| |15/07/2020|||||400142|Complete Business Solutions|covid supplies|147.54|||147.54||||| |15/07/2020|||||400143|Complete Business Solutions|covid supplies|31.08|||31.08||||| |15/07/2020|||||400145|Rosanna Holombe|audit fee|50.00||50.00|||||| |15/07/2020|||||400144|Absolute Plumbing Solutions|male/female toilets refit|3000.00||||||3000.00|| |22/07/2020|136.03|||Hall takings - chq|dd|EDF|electricity fees|212.00|||||212.00||| |04/08/2020|77.00|||Hall takings - Angela|dd|British Gas|gas fees|40.89|||||40.89||| |13/08/2020|197|||Hall takings - Peter|dd|Welsh Water|water usage fees|44.76|||||44.76||| |25/08/2020|15|||Village in Bloom prize cheque|400146|Chubb|security alarm service|411.04||||411.04|||| |25/08/2020|100.00|||Bowls storage cheque|400147|Rob James Carpentery|boiler room door repair|160.00||||||160|| |19/08/2020||500.00||Walters grant for toilets|dd|Credit card|misc items plus monthly fee|44.00|||44||||| |24/08/2020|||||dd|EDF|electricity fees|212.00|||||212||| |11/09/2020|||||dd|British Gas|gas fees|41.32|||||41.32||| |24/09/2020|||250|Interlink grant for hall costs|400148|Complete Business Solutions|hall diaries|9.72|9.72||||||| |24/09/2020|||||400149|Rob James Carpentery|boiler room door repair|160.00||||||160|| |24/09/2020|||||400151|Tremorfa|fire extinguisher contract|122.40||||122.4|||| |28/09/2020|||||dd|British Gas|gas fees|25.92|||||25.92||| |22/09/2020|||||dd|EDF|electricity fees|212.00|||||212||| |17/09/2020||1330.35||electricity rebate|dd|Credit card|misc items plus monthly fee|118.94|||118.94||||| |22/10/2020|482.5|||Hall takings - Peter|400152|Paul Tobin|gas safety certificate|60.00||||60|||| |22/10/2020|||||400153|Hirwaun Handyman|hall supplies - DIY|28.98||||||28.98|| |22/10/2020|||||dd|EDF|electricity fees|76.00|||||76.00||| |22/10/2020|||||400154|Wessex|sanitary supplies|213.04||||213.04|||| |19/10/2020|||||dd|Credit card|misc items plus monthly fee|36.18|||36.18||||| |02/11/2020||1,073.83||Co-op Community Fund grant|dd|RCT Trade Waste|bin collection fees|12.68|||||12.68||| |09/11/2020||160.00|Rob James refund|dd|British Gas|gas fees||79.25|||||79.25||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |19/11/2020||4,000.00|RCT COVID grant|dd|credit card|misc items plus monthly fee||69.07|||69.07||||| |23/11/2020||||dd|EDF|electricity fees||76.00|||||76||| |01/12/2020||||dd|RCT Trade Waste|bin collection fees||41.17|||||41.17||| |07/12/2020|489.75||Hall takings - Peter|dd|British Gas|gas fees||148.62|||||148.62||| |18/12/2020||||dd|Credit card|misc items plus monthly fee||22.00|||22||||| |22/12/2020||3,000.00|RCT COVID grant|dd|EDF|electricity fees||76.00|||||76||| |04/01/2021||||dd|RCT Trade Waste|bin collection fees||41.17|||||41.17||| |13/01/2021||||dd|British Gas|gas fees||294.51|||||294.51||| |18/01/2021||||400155|Wessex|sanitary supplies||244.14||||244.14|||| |18/01/2021||||400156|chubb|fire alarm contract||134.32||||134.32|||| |18/01/2021||||400157|EFS|hall lighting upgrade||3640.06||||||3,640.06|| |18/01/2021||||400158|St Lleurwgs Church|Crucible advert||85.00|85||||||| |20/01/2021||||dd|Credit card|misc items plus monthly fee||22.00|||22||||| |22/01/2021||||dd|EDF|electricity fees||76.00|||||76||| |01/02/2021||3,000|RCT COVID grant|dd|RCT Trade Waste|bin collection fees||41.17|||||41.17||| |10/02/2021||||dd|British Gas|gas fees||358.40|||||358.4||| |18/02/2021||250|Interlink grant - hall re-opening|dd|Credit card|misc items plus monthly fee||55.93|||55.93||||| |22/02/2021||||dd|EDF|electricity fees||76.00|||||76||| |01/03/2021||||dd|RCT Trade Waste|bin collection fees||41.17|||||41.17||| |04/03/2021||||dd|Welsh Water|water charges||90.66|||||90.66||| |15/03/2021||||400160|Paul Tobin|heating repairs||280.00||||||280.00|| |16/03/2021||||dd|British Gas|gas fees||275.61|||||275.61||| |18/03/2021||4,000|RCT COVID grant|dd|Credit card|misc items plus monthly fee||2.00|||||||2| |22/03/2021||||dd|EDF|electricity fees||153.00|||||153||| ||3207.28|28064.18|||||||||||||| ||||||||||108.72|50|958.92|1807|4139.51|7269.04|1,109.67| ||||||Starting Balance||£10,101.66||||||||| ||||||Monies in||£31,271.46||||||||| ||||||Monies out||£15,442.86||||||||| ||||||Balance as of 31/3/20||£25,930.26||||||||| I I Internal Audit for Hirwaun Vlllage Hall 202012021 Starting balance as at I" April 2020 £10101.66 Plus total credits £31271.46 Min¢Js total debits £15442.86 Balance as at 31" March 2021 £25930.26 All entries checked to bank statements and spreadsheet, cheque book and paying book. No discrepancie5 were found Mrs Rosanna Holcombe Internal Auditor 10 BelmontTerrace, Aberaman, Aberdare CF44 6UW