2025-08-31-accounts - Elmlea Schools' Trust Association

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Trustees’ Annual Report for the period

From 1st September 2024 To 31st August 2025

Charity name: Elmlea Schools’ Trust Association

Charity registration number: 1056093

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To raise money to help fund facilities at Elmlea Infant and Junior Schools.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Organise a variety of events throughout the school year. These are aimed primarily at the families of the school as well as some events for the wider community (such as a summer fair).
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The funds raised by the charity have enabled the school to support children across both Infant and Junior schools by: ● funding educational weeks (maths week, reading week, art week, science week) ● sending all Year 6 children on a Life Skills course ● playground improvements ● SEN courses - boxing skills therapy for children needing this ● Upgrading reading resources

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity is in a strong financial position at the end of the period, with closing funds of £39,687. £34,687 is deemed available for donation to the School.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A policy is in place to hold £5,000 as a contingency fund. This is largely to cover any potential advance costs which may be needed to organise an event.
Amount of reserves held	Para 1.22	£5,000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Parents from the schools can volunteer to join as members of the association. Specific roles (Chair, Vice Chair, Secretary and Treasurer) are the roles held by Trustees and individuals are voted in at meetings.

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Elmlea Schools'Trust Association
Other name the charity uses
Registered charity number	1056093
Charity’s principal address	Elmlea Infant School Elmlea Avenue Bristol BS9 3UU

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)
Helen Hiatt	Chair	Jan 2025 - present
Matthew Grannan	Treasurer	Jan 2025 - Oct 25
LucyPengelly	Communications	2023- Oct 25
Sophie Akokhia	Secretary	Jan 2025 - Oct 25
Michael Garrod	Co- chair	Jan 2025 - Jun 2026
Debbie Frost	Chair	Sept 24-Jan 25

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Alliar¢ Internal Use

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure Reason for non-disclosure of key personnel details N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Helen Hiatt Full name(s) Helen Hiatt Position (eg Secretary, Chair Chair, etc) Date 24 June 2026

For theperiod from	1/9/2024	31/8/2025	31/8/2025

Section A Receipts and payments
A1 Receipts	Unrestricted funds Restricted funds Endowment funds Total funds Last Year to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
Christmas Activities	9140	9140	12329
Summer Fair	0	0	8043
Quiz Night	1780	1780	2512
Discos	2688	2688	2436
Wine Night	2035	2035	2304
Y6 Year books	1450	1450	2100
Raffle	0	0	1478
Cake and Plant Sales	0	0	1136
Ice Cream Sales	1409	1409	1121
Second Hand Uniform Shed	1309	1309	1003
Sport DayRefreshments	182	182	416
Children in Need Collection	368	368	275
Parentkind(insurance)
Parent Donation	321	321	1000
Bank & Other charges
Circus	8267	8267	0
Donations to school
Bag2 School	158	158	628
EasyFundraising	360	360	597
Interest	426	426	404
Other	480	480	0
Race Night	4881	4881	0
Performance	293	293	0
	-
Sub total(Gross income for AR)	35546 0 0 35546 37782
A2 Asset and Investment Sales(see table)


Sub-total
Total Receipts A3 Payments
	35546 0 0 35546 37782

Christmas Activities	3645	3645	7223
Summer Fair	155	155	3016
Quiz Night	848	848	1317
Discos	598	598	1007
Wine Night	726	726	1052
Y6 Year books	1449	1449	1660
Raffle	0	0	0
Cake and Plant Sales	0	0	0
Ice Cream Sales	631	631	339
Second Hand Uniform Shed	0	0	209
Sport DayRefreshments	0	0	164
Children in Need Collection	0	0	275
Parentkind(insurance)	162	162	153
Parent donation	0	0
Bank & Other charges	1276	1276	308
Circus	930	930	612
Donations to School	5021	5021	14972
Bag2 School	0	0	0
EasyFundraising	0	0	0
Interest	0	0	0
Other	358	358	0
Pettycash unaccounted for	2	2	0
Race Night	1766	1766	0
Performance	0	0	0

Sub total	17566 0 0 17566 32307

A4 Asset and Investmentpurchases(see table)


Sub-total
Total Payments Net of receipts A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
	17566 0		0 17566 32307

	17981 0		0 17981 5475
				0	0
	20706	1000		21706	16231
	38687 1000		0 39687 21706

Section B Statement of assets and liabilities at the end of the period
B1 Cash Funds B2 Other Monetary Assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees	Cash at bank Cash on hand Details Details Details Details Signature Total cash funds		Unrestricted funds Restricted funds Endowment funds to nearest £ to nearest £ to nearest £
			38346	1000
			341

			38687	1000	0
			Unrestricted funds Restricted funds Endowment funds to nearest £ to nearest £ to nearest £





		Details	Fund to which asset belong Cost (optional) Current value (optional)





		Details	Fund to which asset belong Cost (optional) Current value (optional)





		Details	Fund to which liability relates Amount due (optional) When due (optional)





		Signature	Print Name Stephanie Hewitt Treasurer Susannah King, Treasurer

General

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Elmlea Schools Trust Association members of On accounts for the year 31/08/2025 ended Set out on pages Pages 1-2

Charity no 1056093 (if any) (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2025 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.


Signed:	N J Grinstead	Date:	29/06/2026


Name:	Nuala Grinstead


Relevant professional	Chartered Institute of Management Accountants
qualification(s) or body
(if any):


Address:	9 Lyndhurst Rd, Bristol, BS9 3QY

Section B Disclosure

October 2018

IER

General

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER

General