## **Trustees’ Annual Report for the period** **From 1st September 2024 To 31st August 2025** **Charity name: Elmlea Schools’ Trust Association** ## **Charity registration number: 1056093** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To raise money to help fund facilities at**
**Elmlea Infant and Junior Schools.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Organise a variety of events throughout**
**the school year. These are aimed**
**primarily at the families of the school as**
**well as some events for the wider**
**community (such as a summer fair).**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The funds raised by the charity have**
**enabled the school to support children**
**across both Infant and Junior schools**
**by:**
**● funding educational weeks**
**(maths week, reading week, art**
**week, science week)**
**● sending all Year 6 children on a**
**Life Skills course**
**● playground improvements**
**● SEN courses - boxing skills**
**therapy for children needing this**
**● Upgrading reading resources**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| |||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity is in a strong financial**
**position at the end of the period, with**
**closing funds of £39,687. £34,687 is**
**deemed available for donation to the**
**School.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**A policy is in place to hold £5,000 as a**
**contingency fund. This is largely to**
**cover any potential advance costs**
**which may be needed to organise an**
**event.**| |Amount of reserves held|Para 1.22|**£5,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| |||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**| |
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Parents from the schools can volunteer**
**to join as members of the association.**
**Specific roles (Chair, Vice Chair,**
**Secretary and Treasurer) are the roles**
**held by Trustees and individuals are**
**voted in at meetings.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| |||| ## **Reference and Administrative details** |Charity name|Elmlea Schools'Trust Association| |---|---| |
Other name the charity uses|| |Registered charity number|1056093| |
Charity’s principal address|Elmlea Infant School
Elmlea Avenue
Bristol
BS9 3UU| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**
**Name of**
**person (or**
**body) entitled**
**to appoint**
**trustee (if any)**| |---|---|---|---| ||Helen Hiatt|Chair|Jan 2025 -
present| ||Matthew Grannan|Treasurer|Jan 2025 - Oct
25| ||LucyPengelly|Communications|2023- Oct 25| ||Sophie Akokhia|Secretary|Jan 2025 - Oct
25| ||Michael Garrod|Co- chair|Jan 2025 - Jun
2026| ||Debbie Frost|Chair|Sept 24-Jan 25| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** Alliar￿¢ Internal Use ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---|---| |**Type of**
**adviser**
**Name**
**Address**|||| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||||| |**Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**|||| ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Helen Hiatt **Full name(s)** Helen Hiatt **Position (eg Secretary,** Chair **Chair, etc) Date** 24 June 2026 |**For theperiod from**|1/9/2024|**to**|31/8/2025|31/8/2025|31/8/2025| |---|---|---|---|---|---| ||||||| |**Section A Receipts and payments**|||||| |**A1 Receipts**|**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last Year**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**||||| |Christmas Activities|9140|||9140|12329| |Summer Fair|0|||0|8043| |Quiz Night|1780|||1780|2512| |Discos|2688|||2688|2436| |Wine Night|2035|||2035|2304| |Y6 Year books|1450|||1450|2100| |Raffle|0|||0|1478| |Cake and Plant Sales|0|||0|1136| |Ice Cream Sales|1409|||1409|1121| |Second Hand Uniform Shed|1309|||1309|1003| |Sport DayRefreshments|182|||182|416| |Children in Need Collection|368|||368|275| |Parentkind(insurance)|||||| |Parent Donation|321|||321|1000| |Bank & Other charges|||||| |Circus|8267|||8267|0| |Donations to school|||||| |Bag2 School|158|||158|628| |EasyFundraising|360|||360|597| |Interest|426|||426|404| |Other|480|||480|0| |Race Night|4881|||4881|0| |Performance|293|||293|0| ||-||||| |**Sub total**(Gross income for AR)|**35546**
**0**
**0**
**35546**
**37782**||||| |**A2 Asset and Investment Sales(see table)**|||||| ||||||| ||||||| |**Sub-total**|||||| |**Total Receipts**
**A3 Payments**|||||| ||**35546**
**0**
**0**
**35546**
**37782**||||| ||||||| |Christmas Activities|3645|||3645|7223| |Summer Fair|155|||155|3016| |Quiz Night|848|||848|1317| |Discos|598|||598|1007| |Wine Night|726|||726|1052| |Y6 Year books|1449|||1449|1660| |Raffle|0|||0|0| |Cake and Plant Sales|0|||0|0| |Ice Cream Sales|631|||631|339| |Second Hand Uniform Shed|0|||0|209| |Sport DayRefreshments|0|||0|164| |Children in Need Collection|0|||0|275| |Parentkind(insurance)|162|||162|153| |Parent donation|0|||0|| |Bank & Other charges|1276|||1276|308| |Circus|930|||930|612| |Donations to School|5021|||5021|14972| |Bag2 School|0|||0|0| |EasyFundraising|0|||0|0| |Interest|0|||0|0| |Other|358|||358|0| |Pettycash unaccounted for|2|||2|0| |Race Night|1766|||1766|0| |Performance|0|||0|0| ||||||| |**Sub total**|**17566**
**0**
**0**
**17566**
**32307**||||| |**A4 Asset and Investmentpurchases(see table)**|||||| |---|---|---|---|---|---| ||||||| ||||||| |**Sub-total**|||||| |**Total Payments**
**Net of receipts**
A5 Transfers between funds
A6 Cash funds last year end
**Cash funds this year end**|||||| ||**17566**
**0**||**0**
**17566**
**32307**||| ||||||| ||**17981**
**0**||**0**
**17981**
**5475**||| |||||0|0| ||20706|1000||21706|16231| ||**38687**
**1000**||**0**
**39687**
**21706**||| ||||||| |**Section B Statement of assets and liabilities at the end of the period**|||||| |B1 Cash Funds
**B2 Other Monetary Assets**
**B3 Investment assets**
**B4 Assets retained for the charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees|Cash at bank
Cash on hand
Details
Details
Details
Details
Signature
**Total cash funds**||**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**||| ||||38346|1000|| ||||341||| ||||||| ||||**38687**|**1000**|**0**| ||||**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**||| ||||||| ||||||| ||||||| ||||||| ||||||| |||Details|**Fund to which**
**asset belong**
**Cost**
**(optional)**
**Current value**
**(optional)**||| ||||||| ||||||| ||||||| ||||||| ||||||| |||Details|**Fund to which**
**asset belong**
**Cost**
**(optional)**
**Current value**
**(optional)**||| ||||||| ||||||| ||||||| ||||||| ||||||| |||Details|**Fund to which**
**liability**
**relates**
**Amount due**
**(optional)**
**When due**
**(optional)**||| ||||||| ||||||| ||||||| ||||||| ||||||| |||Signature|Print Name
Stephanie Hewitt Treasurer
Susannah King, Treasurer||| General ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Elmlea Schools Trust Association **members of On accounts for the year** 31/08/2025 **ended Set out on pages** Pages 1-2 **Charity no** 1056093 **(if any)** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/08/2025** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ |||||||||| |---|---|---|---|---|---|---|---|---| |**Signed:**||N J Grinstead|||**Date:**||29/06/2026|| |||||||||| |||||||||| |**Name:**||Nuala Grinstead||||||| |||||||||| |||||||||| |**Relevant professional**||Chartered Institute of Management Accountants||||||| |**qualification(s) or body**||||||||| |**(if any):**||||||||| |||||||||| |||||||||| |**Address:**||9 Lyndhurst Rd, Bristol, BS9 3QY||||||| |||||||||| |||||||||| |||||||||| |||||||||| |||||||||| ## **Section B Disclosure** 1 **October 2018** **IER** General General Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER** General