2024-08-31-accounts - Elmlea Schools' Trust Association

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Trustees’ Annual Report for the period

From 1[st] September 2023 To 31[st] August 2024

Charity name: Elmlea Schools' Trust Association

Charity registration number: 1056093

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To raise money to help fund facilities at Elmlea Infant and Junior Schools.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Organise a variety of events throughout the school year. These are aimed primarily at the families of the school as well as some events for the wider community (such as a summer fair).
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
	Para 1.38
Policy on grant making
Policy on social investment	Para 1.38
including program related
investment
	Para 1.38
Contribution made by
volunteers
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The funds raised by the charity have enabled the school to install a large second hand uniform shed (reducing uniform waste and helping to reduce uniform costs for families) as well as replacing two wooden gazebos with larger structures to be used as outdoor teaching spaces.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity is in a strong financial position at the end of the period, with closing funds of £21,706. £16,706 is deemed available for donation to the School.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A policy is in place to hold £5,000 as a contingency fund. This is largely to cover any potential advance costs which may be needed to organise an event.
Amount of reserves held	Para 1.22	£5,000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Parents from the schools can volunteer to join as members of the association. Specific roles (Chair, Vice Chair, Secretary and Treasurer) are the roles held by Trustees and individuals are voted in at meetings.

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charityname	Elmlea Schools'Trust Association
Other name the charity uses
Registered charity number	1056093
Charity’s principal address	Elmlea Infant School Elmlea Avenue Bristol BS9 3UU

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Tina French	Treasurer(outgoing)	22/11/2021
Matthew Grannan	Treasurer(incoming)	26/09/2024
Helen Hiatt	Chair	23/10/2024
Sophie Akokhia	Secretary	23/10/2024
Michael Garrod	Vice Chair	23/10/2024

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Matthew Grannan Tina French ~~a~~ Position (eg Secretary, Treasurer Treasurer (Outgoing) Chair, etc) ~~ee~~ Date 26/5/25 ~~Pp~~

1056093

Elmlea Schools' Trust Association

CC16a

Receipts and payments accounts For the period 01/09/2023 31/08/2024 To from ~~ee ee ee~~ Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

Total funds Last year

to the nearest £ to the nearest £

to the nearest £ to the nearest £ to the nearest £

A1 Receipts

	A1 Receiptsptsts
	Christmas Activities	12,329	-	-	12,329	10,952
	Summer Fair	8,043	-	-	8,043	-
	Quiz Night	2,512	-	-	2,512	1,456
	Discos	2,436	-	-	2,436	2,783
	Wine Night	2,304	-	-	2,304	-
	Y6 Year Book	2,100	-	-	2,100	1,500
	Raffle	1,478	-	-	1,478	4,074
	Cake & Plant Sales	1,136	-	-	1,136	-
	Ice Cream Sales	1,121	-	-	1,121	937
	Second Hand Uniform Shed	1,003	-	-	1,003	1,032
	Parent Donation	-	1,000	-	1,000	-
	Bag2 School	628	-	-	628	-
	EasyFundraising	597	-	-	597	125
	Sports DayRefreshments	416	-	-	416	-
	Interest	404	-	-	404	110
	Children in Need Collection	275	-	-	275	-
		-	-	-	-	-
	*Sub total*(Gross income for AR)	36,780	1,000	-	37,780	22,969
A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - *Total receipts* 36,780 1,000 - 37,780 22,969 ~~————_——~~
	A3 Payments
	Christmas Activities	7,223	-	-	7,223	5,692
	Summer Fair	3,016	-	-	3,016	-
	Quiz Night	1,317	-	-	1,317	662
	Discos	1,007	-	-	1,007	966
	Wine Night	1,052	-	-	1,052	-
	Y6 Year Book	1,660	-	-	1,660	1,630
	Raffle	-	-	-	-	302
	Ice Cream Sales	339	-	-	339	241
	Second Hand Uniform Shed	209	-	-	209	86
	Sports DayRefreshments	164	-	-	164	-
	Children in Need	275	-	-	275	-
	Parentkind(insurance)	153	-	-	153	140
	Bank & Other Charges	308	-	-	308	145
	Circus(deposit)	612	-	-	612	-
	Donations to School	14,972	-	-	14,972	7,843
		-	-	-	-	-

Sub total [[ 32,305 ]] - -

Sub total [[ 32,305 ]] - - 32,305 17,707 A4 Asset and investment purchases, (see table) - - - - - - - - Sub total [ - ] - - - - ~~—~~ Total payments ~~—————~~ 32,305 - - 32,305 17,707 Net of receipts/(payments) 4,475 1,000 - 5,475 5,262 A5 Transfers between funds - - - - - A6 Cash funds last year end 16,231 - - 16,231 10,969 Cash funds this year end ~~===~~ 20,706 1,000 - 21,706 ~~>>~~ 16,231

CCXX R1 accounts (SS)

06/06/2025

Section B Statement of assets and liabilities at the end of the period

				Unrestricted Restricted	Endowment
Categories		Details		funds funds	funds
				to nearest £ to nearest £	to nearest £
B1 Cash funds	20,530 1,000 16,031 176 - 200 - - - 20,706 1,000 16,231 *Total cash funds* Cash at Bank Cash on Hand ~~S55~~
		(agree balances with receipts and payments	(agree balances with receipts and payments
		account(s))		OK OK	OK
				Unrestricted Restricted	Endowment
				funds funds	funds
		Details		to nearest £ to nearest £	to nearest £
B2 Other monetary assets	- - - - - - - - - - - - - - - - - - ~~———=~~
		Details		Fund to which asset belongs Cost (optional)	Current value (optional)
B3 Investment assets	- - - - - - - - - - ~~—===~~
		Details		Fund to which asset belongs Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use	- - - - - - - - - - - - - - - - - - ~~Be~~
				Fund to which Amount due	When due
		Details		liability relates (optional)	(optional)
Signed by one or two trustees on behalf of all the trustees B5 Liabilities	- - - - - Date of approval Print Name Signature Matthew Grannan 26/6/25 Tina French 26/06/25 ~~me~~

CCXX R2 accounts (SS)

06/06/2025

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Elmlea Schools Trust Association members of On accounts for the year 31/08/2024 Charity no 1056093 ended (if any) Set out on pages Pages 1-2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2024

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: N J Grinstead

Date: 30/06/2025

Name: Nuala Grinstead ~~Ps~~ Relevant professional Chartered Institute of Management Accountants qualification(s) or body (if any): Address: 9 Lyndhurst RD, Bristol BS9 3QY

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER