## **Trustees’ Annual Report for the period**
**From 1[st] September 2023 To 31[st] August 2024**
**Charity name: Elmlea Schools' Trust Association**
**Charity registration number: 1056093**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To raise money to help fund facilities at
Elmlea Infant and Junior Schools.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Organise a variety of events throughout the
school year. These are aimed primarily at
the families of the school as well as some
events for the wider community (such as a
summer fair).|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees have had regard to the guidance
issued by the Charity Commission on
public benefit.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference|
|---|---|
||Para 1.38|
|Policy on grant making||
|Policy on social investment|Para 1.38|
|including program related||
|investment||
||Para 1.38|
|Contribution made by||
|volunteers||
|Other||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The funds raised by the charity have
enabled the school to install a large second
hand uniform shed (reducing uniform waste
and helping to reduce uniform costs for
families) as well as replacing two wooden
gazebos with larger structures to be used
as outdoor teaching spaces.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity is in a strong financial position
at the end of the period, with closing funds
of £21,706. £16,706 is deemed available
for donation to the School.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A policy is in place to hold £5,000 as a
contingency fund. This is largely to cover
any potential advance costs which may be
needed to organise an event.|
|Amount of reserves held|Para 1.22|£5,000|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
**Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Parents from the schools can volunteer to
join as members of the association.
Specific roles (Chair, Vice Chair, Secretary
and Treasurer) are the roles held by
Trustees and individuals are voted in at
meetings.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charityname|Elmlea Schools'Trust Association|
|---|---|
|Other name the charity uses||
|Registered charity number|1056093|
|Charity’s principal address|Elmlea Infant School
Elmlea Avenue
Bristol
BS9 3UU|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Tina French|Treasurer(outgoing)|22/11/2021||
||Matthew Grannan|Treasurer(incoming)|26/09/2024||
||Helen Hiatt|Chair|23/10/2024||
||Sophie Akokhia|Secretary|23/10/2024||
||Michael Garrod|Vice Chair|23/10/2024||
||||||
||||||
||||||
||||||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Matthew Grannan Tina French ~~a~~ **Position (eg Secretary,** Treasurer Treasurer (Outgoing) **Chair, etc)** ~~ee~~ **Date** 26/5/25 ~~Pp~~
**1056093**
**Elmlea Schools' Trust Association**
**CC16a**
**Receipts and payments accounts For the period** 01/09/2023 31/08/2024 **To from** ~~ee ee ee~~ **Section A Receipts and payments**
**Unrestricted Restricted Endowment funds funds funds**
**Total funds Last year**
**to the nearest £ to the nearest £**
**to the nearest £ to the nearest £ to the nearest £**
## **A1 Receipts**
||**A1 Receiptsptsts**||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
||Christmas Activities|**12,329**||**-**||**-**||**12,329**||**10,952**|
||Summer Fair|**8,043**||**-**||**-**||**8,043**||**-**|
||Quiz Night|**2,512**||**-**||**-**||**2,512**||**1,456**|
||Discos|**2,436**||**-**||**-**||**2,436**||**2,783**|
||Wine Night|**2,304**||**-**||**-**||**2,304**||**-**|
||Y6 Year Book|**2,100**||**-**||**-**||**2,100**||**1,500**|
||Raffle|**1,478**||**-**||**-**||**1,478**||**4,074**|
||Cake & Plant Sales|**1,136**||**-**||**-**||**1,136**||**-**|
||Ice Cream Sales|**1,121**||**-**||**-**||**1,121**||**937**|
||Second Hand Uniform Shed|**1,003**||**-**||**-**||**1,003**||**1,032**|
||Parent Donation|**-**||**1,000**||**-**||**1,000**||**-**|
||Bag2 School|**628**||**-**||**-**||**628**||**-**|
||EasyFundraising|**597**||**-**||**-**||**597**||**125**|
||Sports DayRefreshments|**416**||**-**||**-**||**416**||**-**|
||Interest|**404**||**-**||**-**||**404**||**110**|
||Children in Need Collection|**275**||**-**||**-**||**275**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
||**_Sub total_**_(Gross income for_
_AR)_|**36,780**||**1,000**||**-**||**37,780**||**22,969**|
|**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**36,780**
**1,000**
**-**
**37,780**
**22,969**
~~————_——~~|||||||||||
||**A3 Payments**||||||||||
||Christmas Activities|**7,223**||**-**||**-**||**7,223**||**5,692**|
||Summer Fair|**3,016**||**-**||**-**||**3,016**||**-**|
||Quiz Night|**1,317**||**-**||**-**||**1,317**||**662**|
||Discos|**1,007**||**-**||**-**||**1,007**||**966**|
||Wine Night|**1,052**||**-**||**-**||**1,052**||**-**|
||Y6 Year Book|**1,660**||**-**||**-**||**1,660**||**1,630**|
||Raffle|**-**||**-**||**-**||**-**||**302**|
||Ice Cream Sales|**339**||**-**||**-**||**339**||**241**|
||Second Hand Uniform Shed|**209**||**-**||**-**||**209**||**86**|
||Sports DayRefreshments|**164**||**-**||**-**||**164**||**-**|
||Children in Need|**275**||**-**||**-**||**275**||**-**|
||Parentkind(insurance)|**153**||**-**||**-**||**153**||**140**|
||Bank & Other Charges|**308**||**-**||**-**||**308**||**145**|
||Circus(deposit)|**612**||**-**||**-**||**612**||**-**|
||Donations to School|**14,972**||**-**||**-**||**14,972**||**7,843**|
|||**-**||**-**||**-**||**-**||**-**|
_**Sub total**_ **[[ 32,305 ]] - -**
_**Sub total**_ **[[ 32,305 ]] - - 32,305 17,707 A4 Asset and investment purchases, (see table) - - - - - - - -** _**Sub total**_ **[ - ] - - - -** ~~—~~ _**Total payments**_ ~~—————~~ **32,305 - - 32,305 17,707** _**Net of receipts/(payments)**_ **4,475 1,000 - 5,475 5,262 A5 Transfers between funds - - - - - A6 Cash funds last year end 16,231 - - 16,231 10,969** _**Cash funds this year end**_ ~~===~~ **20,706 1,000 - 21,706** ~~>>~~ **16,231**
CCXX R1 accounts (SS)
06/06/2025
1
## **Section B Statement of assets and liabilities at the end of the period**
|||||**Unrestricted**
**Restricted**||**Endowment**|
|---|---|---|---|---|---|---|
|**Categories**||**Details**||**funds**
**funds**||**funds**|
|||||**to nearest £**
**to nearest £**||**to nearest £**|
|**B1 Cash funds**|**20,530**
**1,000**
**16,031**
**176**
**-**
**200**
**-**
**-**
**-**
**20,706**
**1,000**
**16,231**
**_Total cash funds_**
Cash at Bank
Cash on Hand
~~S55~~||||||
|||(agree balances with receipts and payments|(agree balances with receipts and payments||||
|||account(s))||OK
OK||OK|
|||||**Unrestricted**
**Restricted**||**Endowment**|
|||||**funds**
**funds**||**funds**|
|||**Details**||**to nearest £**
**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~———=~~||||||
|||**Details**||**Fund to which**
**asset belongs**
**Cost (optional)**||**Current value**
**(optional)**|
|**B3 Investment assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~—===~~||||||
|||**Details**||**Fund to which**
**asset belongs**
**Cost (optional)**||**Current value**
**(optional)**|
|**B4 Assets retained for the**
**charity’s own use**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~Be~~||||||
|||||**Fund to which**
**Amount due**||**When due**|
|||**Details**||**liability relates**
**(optional)**||**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**|**-**
**-**
**-**
**-**
**-**
Date of
approval
Print Name
Signature
Matthew Grannan
26/6/25
Tina French
26/06/25
~~me~~||||||
CCXX R2 accounts (SS)
06/06/2025
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Elmlea Schools Trust Association **members of On accounts for the year** 31/08/2024 **Charity no** 1056093 **ended (if any) Set out on pages** Pages 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/08/2024**
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** N J Grinstead
**Date:** 30/06/2025
**Name:** Nuala Grinstead ~~Ps~~ **Relevant professional** Chartered Institute of Management Accountants **qualification(s) or body (if any): Address:** 9 Lyndhurst RD, Bristol BS9 3QY
**October 2018**
1
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**