Charity registration number 1055410 Company regSslratlon numljer 03194731 (England and Wale51 NORFOLK FAMILY HISTORY SOCIETY ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
NORFOLK FAMILY HISTORY SOCIETY LEGAL AND ADMINISTRATIVE INFORMATION Trusto0s C Taor P Whiscornb C Reeve E Carr R Ashberry B Broad C Bush A Harper (Appointed 13 April 20231 Charity number 1055410 Company numbor 03194731 Registèrèd offi Kirby Hall 70 St Giles Street NORWICH Norftslk United Kingdorn NR2 1LS Independent examlner Arg9nts Accounlanls Llmlled 15 Palace Street NORWICH Norfolk Uniled Kingdorn NR3 1RT
NORFOLK FAMILY HISTORY SOCIETY CONTENTS Page Trustees. Ipport Ind8p8ndent exatnlner's report Stslemenl of financial activlties Balance sheet 1( Noles lo the flnan¢lal 81al8m8nl8
NORFOLK FAMILY HISTORY SOCIETY TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2024 Th8 Irust88s pr8sent Ih8ir annual report and financial statements lor Iha y8ar end8d 31 March 2024. Incorporalion Th8 Nortolk Family Hi510ry Soci8ty, which is governed by 115 Memorandurn and Articles of Association, wa5 Incorporated as a Private Limited Company on 3rd May 1996, Compgny Number.. 3194731 and registered as a Charity on 151h May 1996. Charity Numb&r.. 1055410 to takè ovar th$ assèts and liabilitis of tre Gon•ral Fund ol tha Norfolk and Norwich Gènèalogical Society, founded in 1968. The transfer took place on 31st October 1996. The affairs of the Society are rnanaged by the trustees, committee which meets every month. 11 consists of the narned tru5tee5, appointed al the Annual General Meeting held in October 8ach year. The financial slatemenls have been prepared in 8ccord8nce vAlh the accounting policies sel out in note 1 to the financial slatemenls and comply with th8 charity's governing document. th8 Companies Act 2006 and 'Accounting and Reportsng by Charill6s.' Slalement ot Recomrnendvd Practice appliGable to charitie5 prepdring their accounts in accordancè th th& Financial Reporllng Stondard applicable th? UK and R8public of Ireland IFRS 1021" leff8Ctlva l January 20191. Oblectlvès and actlvltlès The Objects of Ihe Norfolk Family History So¢iely are sel out in ils Memorandum and Articles ol Associalion lo advance the education ol the general public by.. lal Coll8cllw, publlghlng and maklng 8ccesslbla In the Inl&re8t8 of genealogy, heraldry ar famlly hlslory any documanl, r8cord or book r8laling lo the County of Norfolk Ibl Prornoting the preservation of such docurnenls and records on the 3dvlee of the County Archivist lor Norfolk Icl Encouragin9 Ihe 8ltsdy of 98n&alogy, heraldry and lamlly hlslory Idl Giving edu¢alional aSSiSian¢e by way of leclur?g and olhoTrYise wilh rgler¢nce lo record rg$garch. Th8 Socl8ly is fortunat• to hav8 Its own pr8mSs8s and a slz8abl8 cdl8ctlon of docurn8nts, books. and r•cords, known as th8 Kirby Hall Llbrary, This Is staffod by volun¢•ors and norrrially opons ¢0 th• publlc for 4 mgular sessions •ach w•ek, Saturday mornings having recently been added Ifor details see Ihe NFHS websilel. The Snci8iy alms 10 be a centre ol exr.8118nce in Norfolk F8mlly History research and lo promotg the interests ol bolh individua15 and groups engaged in this activity. 11 seeks to encourage and assist those interested by providing the means lo share, 8xchang8 and publish inlormats'on about FamSly History. Th8 Soclèty's main aims during tho y8ar have beèn to.. Continue lo improve tre facilities insida Ihe resource centre including upgrading the IT technology. Maintain the property, ensuring that the fabric and contents are appropriately stored and protected. Provid8, whtr pusslble, a mL>r¥ w¥lcoming and Inclusiv• fe1 for all visitors and volunl¥•rs vtho staff th• r¥sourc• entre. Continue to computerise the resource centre records. Maintain th8 rgnoè ol sèrvieèg avai18bl8 to its mèmbèrs 8nd the piiblic 8t OLir r6soLe8 c8ntrKJ, the wobsitè and on th• NORS online database. Continue lo develop Ihe NORS onllne d8tabase and to incorporate it Into the dèvelopment ol 8 new website to improve funclionalily, presentation, and ease of use. Id8nlify fulur8 acts.ons to hdp to promot8 m•tnb8r5hip.
NORFOLK FAMILY HISTORY SOCIETY TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 In furth8ranc8 ol the Soci8ty'5 obj8Ctives, 1h8 NFHS has e51ablish8d th8 lollowng activili85, S8rvices and facilities which contribute towards those obje¢live5'. In lurtherance of the Society's objective5, the NFHS has establithed the following activities, s6rvic8s and lacilitios which contribute towards those objeclives". • To advance th8 education of th8 public in farnily hislory. Publishes a quarterly magazine, 'The Norfolk Ancestor, with lively and interesting articles and Information. The mag8zin6 is availablg to all membtrrs in 8le¢troni¢ fomal and is olso sent lo Ihoso mgmb8rs whosg ¢la88 of tnembership enliU8s trem to receive hard copies. Produces a publieity brochure from lime to time to be placed in libraries, churches, museums and other eslabllshm&nls. Maintains a Society website Ilill LVWW norl()Iklis or Ljkl to provide information lo members and th• g8n•ral public, about the Society, its events and activities and lists ol items held in the resource centre colleclion. Ho? d¢v¢lgp¢d on ¢nlinc xor¢hoblc dotobo¥c 11¢ 'NOFIS' for mombors only using • sumirnc $oor¢h gf v¢ri¢u$ resources, Operates an email and surface mail IoDk-up service to members searching for individual and family names. Operates a F8¢obook accwnl lor members to use and communlc81e with one anoiher wilh 6,100 membors on 31st March 2024, Keep5 an up-l04alg list of rnernbers, narne8 and addresyes and th8ir family r88earch interests lo be shared wrth other members. This i5 Used in accordance with the General Data Protection Regulation120181. Allows Ihg public and m¥mbgrs Iro9 u$¥ of Ihe inlornel 81 our resource Cgnlro for four family hi810ry 8ubs¢riplion websites- Ance5try.corn. findtnypast.co.uk. British Newspaper Arthiv8 and Ihegen8alogisl.co.uk plus a number ol NFHS electronic tJglaba5es wvering many Iopir5 including larnily trees and rnanDrs gnd properly. Provid68 Ihou88nds of flch6 8nd film118ms for refèrencè purp08es wilhln th6 r88ouie8 centra and lor Ir8n8¢rlpllon aclivilies. Has cllgltally copied thè Famlly Tree collèctlon and made this avallablè on thè NORS databasè, Holds Norfolk and Norwi¢li P¥ii81i R¢gisl¢r¥ wliith iiiEnibers hgvv traiiscribed iii piiiil¢d arid eleclionic foriiial, 8lso. tnarn8ge indexe8, Bishops. Transcript$, Monumental Inscripth'tsns, and ttholographs from over400 ¢hurches within Norfolk. Enables a$$ lo a unique colleclion ol paper pIeS of over 4,000 Family Trees, Pedigrees, Wllls and Manors, documentation in Ihe resource centre. Collècts many misc*lIanUS it8ms about Norfolk villag8s and towns. Publlc ben4flt The Iruslees confim thal they have complied with the duty sèetion 4 of the Charilies A¢t 2006 to have due reg8rd to Ihe Charity Commission's g8neral guidance on public benefit. The purpose of the charity is 8ncapsulal8d in ils objects to makè available its re50urce5 lo as wide an audience as possible, lo enwurage the study ol family hi510ry, To Ihis end the r850urGe cenlre is open free lo the public on four days a week and the Society website gives all necessary general information to ensur8 Ihal th• public can ben8frt from ts sèrvicos. Thè widè rango of adivili£s listèd abova mak$s a positiva contribution to th# study ol NorFolk lamily history and contribut#s significantly to achievlng Iha Aims and obj8Ctlv#s of th8 Souèty.
NORFOLK FAMILY HISTORY SOCIETY TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Volunteers The Socioly h89 no salarièd staff. All activities ara undertaken by the unpaid volun18ry activities of 118 members. Our derJi¢aled team of over 60 volunteers give Iheir tirne freely lo give everyone a positive experience both in the Resource Centre 8nd on the websit8. They rnainl8in the resources ai Kirby Hall.. identifying suitable resources foi vignor$.' teaching research techniques,. guidance in recording information,. assistance with using a large number of online resources., transcribing old doGumenls that can then be added lo our website., running and maintsining our website and Facebook page., surveying churchyards for Mls and answering queries fro metnbers who need assiglanco to further their research. Sotne ol these volunteers come into the Resource Centre to work but some iyork remotely from home in the UK or overseas. Without thls slgnlfl¢8nl Input of lim& and expertlso from our volunteers we would Cease lo operat8. During the annual ' Heritage Open Days, event rnanaged by the National Trust and coordinated by the Forum. we open Ihe resource centre during the week in September enb'rely staffed by our volunteer5. Achievem•nts and p•rfomiancè Signifi¢ant a¢tivilie¥ and achievements against objective¥ Mèmbership The membership ol Ihe NFHS on 31 st March was.. Year Norfolk UK USA Australia Canada NZ Other Total 2022123 878 2.271 118 193 73 29 44 3606 2rJ23124 846 2,071 101 175 24 46 3323 Agaln, ov8rall rnembérshlp numbers ar• down, although thèr8 hav8 b88n 443 new m8mbers durlng th8 year whlch Is broadly simi18r to 2022123 which was 457. This indie3tes Ihat we ¢ontinue to 8ttrael members durlng the ye8r. bul more 1811 lo renew, probably also due to an ageing membership as well as those just joining lor on8 year lo benefit Irorn Ihe laalits'es on offer. Extensive efforts are made after È'iery year end by Ihe membership secretary to contact members who have failed to renew their membership lo eolJroge them lo re-join. IAEMBER BENEFIT In rèturn for th8lr subscripllon to the Soclety m8mb8rs ralve,. 'The Norfolk Anslor,, the soclety's quarterly rnogazlne In etther hard copy ol elecironlc formol dependlng on the dass of mgrnb¢rship sg1&¢l¥d. Online access ¢0 the Society's nearfy 5 million Norfolk birth, baptism, marriage and death rec¢xds as well as monumental inscriptions, Family Trees, Manor and property records etc. Acc8ss in tha Kirby Hall rssourcè canlrè to lh* worl(hwidè onlin& genealogical rgcords in the library gdilion9 01 AnGestry.co.uk, Fin(Jmypost.GO.uk an(J TheGenealogiJt.GO.uk. A¢cess to all the hard copy records, 14rnily trees, pedigrees, mangrs and property rewrds ond publicats'ons etc, lodged in Kirby Hall. Assistance in researching family history by our volunteers in Kirby Hall and online, Regular Zoom talks open to all our mernbers wherever they reside. These cover very varied topics, not necessarily rpstrictgd to Norfolk, can. with thg wns8nt of the Spgaker. be rg¢ord8d and placgrj on our wgbsit9.
NORFOLK FAMILY HISTORY SOCIETY TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Re50ur¢g Cgntrg Achlevomgnts Our lookups servSce continues lo be busy with 167 querles answered durlng the year, We conliNu8 to reorganis8 Sections ol the r8source centre lo rnake our collections rnore easily accessible and relevant lo anyone undertaking family history research. The Wills boxes have been sorted and re-labelled and any out ol county o¢umenls remov. The Norwich r8fer8nce sgction has begn r94x(J8rgd and re-labg11gd. During the year. we have added 94 items lo our shelves and 218 8MD certificates which have been generously donal8d lo us We have also had sever81 large archive5 of research donated including a WYER family archive. Savaral original documsnls about South Lopham wgre loanod to so¢i¢ly sg wg could photogr¥ph and transcrib$ Ih$m for our rnanors and land collection Wnrk nn Ml4. strays. fKmily trpp.s And mannrs And lanfl mntinijp thank8 tn thp hArd wnrk nf r>iir vnliinlppr8 Wè Conlnue lo exhibit dSsplays on varlous topies both Sn81dt and OLrtsld8 the bullding. In May wg wgrg vI511ed by 27 meNbgr3 of Ihe NgrwiGh Mgnscraft group. gave a 18lk on family hlslory and the rgsourcgs vailable at our cenlre. Several of the v1511ors became rnembers and have since relurned to undertake Ihelr own larnlly history research We continue to transtribe various doentS frorn the resource centre, indutlyig poll books for Great Yarmouth and Norwich and Quaker records so we can add thern to the website. Norfolk Ane•stor Achl•v•m•nts Four full colour'NDrfolk Ancestors. were prodUd and d151ributed lo lime bolh in hard copy and online fomials. Ngw features hav¥ been trigd including.. The National Archive Research Guides. Family AlbLim - colledion of photos submilled by a member as an altemalive to those who rnay find wrirten work tOD challenglng bul has lacked response. Articlgs Irom rnemb&r$, togelher wilh Ihose ol Ihe edilors mgans o nlce rnix ol pieces in 98ch issue. The quiz has been ifferenl in each issue and the Norfolk Nuggets have all been on a dilferenl theme. 'Bookshelf jthe book review) ma& become gighlly more Ghallengin9 in Ihal Pen and Sword Books no longer send out hord copies lor review. bul only provide them oiiline. However, one book per i58u8, is generally available lor review. IT Servic•s Achi•vem•nts De10pMnI of a naw inl#grat8d NFHS wbsll# and NORS databasè has continuèd wlth a nw prOdr, Baachshore. Progres% has not been as rapid as we woijld have expected some af this heing due to the partirular reqijirernenls of our data prosentalion but also the provider having sulfar6d from rèsourcè limitations. Th8 majority of the funclionalily ol tha sil• has b88n built we still hav8 some ar8a5 of the NQRS elernent that hav8 not y81 been ad8quat81y addressed. Rouline technic81 IT sUPPOrt ha5 continued lo be provided by Anglian Internet. We will continue lo reVW the need lo implement hardware updates particularly regarding the Pcs in the resource centre as most run under Wlndows 10 operatlng sySteTh the 5ecurfty 5UPPOrt for whlch Microsott are due to be wlthdrawlng In late 2025. With BT'S intention lo stop the public switched telephone network (copper wires) Servi by 2025 we have researched alt8mats.vo suppliers of fibrB lo the property Broadband and digital phon¥ systems al the end ol our current contract with BT. One of the problems with Bfs serwice ha5 been their poor customer support when attempts.ng to talk to anyone Ith the relevant expertise when somelhing goes wrong. So, with that In mirKI and 8ppropri8le value for money considerations we do intend to transfer to Anglian Intern81 wher8 we know from pasl exp8ri8nce that we do g8t proper support. This change will be irnplemented once our serity and fire alarm provider has installed the relevant equipment to operate within a new digital environrnenl.
NORFOLK FAMILY HISTORY SOCIETY TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Premlses AchSevernents An unprecedented rise in energy ttosts and unforeseen overheads followed the Cost ol energy Crisis. The Society was not immun& lo thes& impa¢t8. so thè following summaristss what wa as an organisalion did, in an effort lo limit exp8ndilure, whilst trying to keep a balance lo the overall look and feel wilhin Kirby Hall. Budget - Toward the latter part of 2023 a spending freeze was put on the premises budget lo help reduce the impact ol escalating eos1s. This fr&&ze on the budg&l has now been lifted120241 and proje¢t works that w&r6 not carried out la81 year can now be migrated to the 2024125 budget. Best Pra¢'- We wnlinued to apply best praalice where p055ible,' trade buying of good5, negotiaticn ol contractors, hands on working on various projects, managing the compliance papenplork, control of conliactois, proj8Ct rnanaging. n8golialing zero or low delivery cos19 and k8vping linger on thè puls8 lo help ke8P Costs managedbl8. Energy Supplier- Our previous supplier'opus. was extremely eoslly, slow to react and wilh poor ¢uslomer ¢ommunl¢ation. Tha board dècidad to change supplièr and aftar rigorouY chacking tha market wilh both commèrcial and domèslic supplleis, we changed over lo'oclopus En8rgy'. A new SMART m8ter with bath local and onlin8 r8adout5 wa5 r8P051tiongd and in5t8lled and costs reduced overall for energy. However. these are still heavily controlled by market forces with capp•dlvariabl• rat85 changing r8gularly thrJghOut th8 yaar. Healing - All the Storage heaters in the resource centre have been individually checked 8nd progranylled and closely monllored and tw¥ak8d to 8nsur8 maximum afficl•ncy and clos8r matching of h8allng demand and supply. In addition, new porltiblÈ c8ramle he<Jters havè bèèn pldced ai ground level near WfKkstations so occupants can now get alrnosl instant heal or venlilalion via a handheld remote control. Car Park AGces$_ After vand3li5ed ?age lo the recently installed chain entrance meckonism, a bespoke stainless.steel hasp and roplac8rn8nl lock w85 manufactured and fitted Good fo8eback has b88n rec•iv8d from users 85 th15 m8chanisrn wlll not rust, is •asl8r lo read. more accessibl• lo roach and simplér in operallon. Car Park GrK Bln - Unfortunatèly our orlglnal satt grlt bln wlth all Its contènts was stolèn, A ntsw wealher re81slanl bln has ty88n Installéd an¢ flx8d p8rman8ntly 10 lh& wall. Ext8rior- Al ar8as of lh8 car park. walls. upp•r-18v81 canopy and east sid8 ¥ccès$ havo b8•n Ir8at8d with ènvironrn8nlally friendly Formil mossllich•r) klll8r. This has r8sull#d in1& slipp8ry walkways and a more a&sth&tlcally plaasing look. Thanks to Edmund Pèrry lor his work In keepino tho Ironl garden arèa look pleasant and presonlable. Extèmal Kay Saftr- To ald voluntèèrs openlrwj up the re50urc# centr#, a kèy safe has btr•n placèd on thè front of building. This reduces the need lo walk down to tre 'Pedal Revolution. shop lo pick up 8cce5s key5 each lime they rn8y be needed lo enler th¥ building day or night. Safèty All intèrnal Appll8nr.s arè rooiilarly PAT r.èrtthAd, salo In IhA knnwlèdo• that All applianpès 118èrt by nrriipgints comply and havtr btrtrn lab¥ll•d aThJ mcordd accordingly. Open Sign An all-new weatherpr¢Xif I8 sianding, weighted 'Open' sign has been pro¢ured. A warp pull line has been attached lo holp volunlears pull the sign across th? surface and help lilt in and out of the building as required. Flnanclal revl8w The results lor the year are set out on 9 10 19.
NORFOLK FAMILY HISTORY SOCIETY TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 rtdajornsks Rlsk Assessment Thc Irustccs rcvicw thc risks to which thc Socicty is cxposcd on a rcgul@r b0515 and their commcnts arc rccordcd in Iho Imst8es' comtnilt88 m881ing minul8s. Th8 principal riskg and unlxrtainlies facing the charity have b88n identified using a Strengths, Weaknesses. Opportynities and Threats ISVIOTI analysis, pariicularfy those connected with the resource centre premises and use of facilities.. trustee and volunteer ¢rUItment and rnembership attraction I retention. A business plan has been discussed with r[n[9nd5110llS made and sorne actions tak8n allhough this is slill and will continu8 to b8 an ongoing activity pariicularfy witr, regard to the irnpact on mernbership and volunteers as a consequence of the coronavirus pandernic and othor d•mographic issugs. Plans for fvture periods FUTURE DEVELOPMENTS Continua to s•8k a volunl88r lo18ad on our Publiclly r8qulr8mgnls and dov•lop prolesslonal wblicily to promoté Ihg society. Consider attending more family and local hisk)ry events as volunteer resources peimil. Continuing us8 of Zoom talks to b8n•fit mambars and promot8 tha socl8ty. Continued use of soclal media. Promot8 tha 8ducational oblocllv88 of tho socl8ty through such Ihlngs a8 sludonl work placomenls. Establishlng n8iv ways 10 attract naw m8mbérslr8taln m8mb8rs w8 have. Look 81 ways ol rè¢ruitlng new volunteers and promote what they can gal from us as w8118s what they can glwe us. • Attenuon 10 5ucces51on plannlng lor trustees, 51ruclur•, gov•manc• and rnanag•rn•nt Th8 NFHS is a règislèr8d charlty govèmèd by its Memorandum and Artlcles ol Assoclation, a dèèd ol trust, and conslilLJt8s a limited rnpany. lirniled by guar8nlee, 8$ defined by the Companles A¢1 2006. The Irutst88s, who are also the directors lor the purpose DI company law, and who setved during the year and up lo the date of signature DI the financial statemenls were.. C Taylor P Whiseomb C Reeve P Steward E Carr R Ashberry Broad C Bush A Harper IReslgn8d 19 Séptèmbèr 20231 (Appointed 13 April 20231 Recruitmenl and appointment of trustees The Society requires a good cross Section ol skills on Ihe Board ol Trustees lo cover all Ilp areas which the NFHS encompassps. The Board is always looking for new trustees. Putting in place recwilment, sele¢lion and induction pro¢e(Jurps as rg¢omtnended by the Charity CorntniS8ion is in progress. Role descriptions h8ve been agreed 8Nd issued for sever81 roles bul a ched(lisl for new Trustees lo assess their skills and lo ensure induction is Caled out on all areas ol operalions has not yet been prOdUd. Copies ol the Charily Commission documents have been pul on the server and w'nled and the Truslees continue lo list and do(urnenl their own procedures as 1tr1gSe evolve.
NORFOLK FAMILY HISTORY SOCIETY TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 The Irusle&$' raport was approved by the Board of Tru818es. P Whiscombe Trustee 12 October 2D24
NORFOLK FAMILY HISTORY SOCIETY INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF NORFOLK FAMILY HISTORY SOCIETY I report lo the tru5lee5 on rny 8xaminalion of lh8 financial stalem8nt5 01 Norfolk Farnily Hi510ry Soci8ty lthe charity) lor th8 year ended 31 March 2024. Ro$pon$lbllltl&$ and b¥sl$ of roport As Ihe trustoes ol tho charity land also its directors for the purposes of company lawl you aro responsibla for the pr8paration ol the financial statements in accordanc8 with the r8quirom8nt5 01 the Companies Act 2006 Ilhe 2006 Act). Having satisfied myselllhal Ihe financial slalemenls of the charily a not required Ir> be 8udiled undèr Part 16 rf the 2006 Ad and are eligible lor independent exarninalion, I report in respect of my examination of the charity's linanoal statements carried out under section 145 01 Charities Act 2011 Ilhe 2011 A¢tl. In carrying out my examination I have followed all the applicabl& 01r.n$ gDi¢n by Ihg Charity Commission undor Sec0n 1451511bl of Ihg 2011 Act. Ind•p•nd•nt •xamln•r's stat•m•nt I have completed my 8xarnlnalion. I conllrm that no rnallgrs have corn8 lo my atlentlon In conn8cllon wllh th8 8xamlnallon giving me cause lo beliave that In any material r8SP8cI'. accounting records were not kept in respect ol the charity as required by section 386 01 the 2006 Act; or the financial statements do not ac¢ord with those records., or the fir)anclal stal8ments do not comply with thè acixjuntlng r8qulr8ments of section 396 of th8 2006 Act othèr than any requirernenl that the aceounts give 8 true and lair wew which is not a mailer considered as part 013n independent examination., or the financial stalernent5 have nol been prepared in accordance with the methods and principle5 01 Ihe Stalernent of Recommende¢ Practlce for a¢VntIng and reportln9 by charSbes appllcable 10 ¢harllSes preparlng Ihelr a¢¢ounls ¥¢wrdance wilh the Fin¥n¢ial Rgportino Standard applicable In Ihg UK and Rgpubli¢ ol Ireland IFRS 1021. I have no concerns and have come across no other matters in conneC.0n wilh the examination lo which attention Should be drawn in thi$ report in ord¢r to gneb19 a propor understanding of thg financial slalgments to bo rga¢hod. Mark J¢hn8tone FCA Argents Acntants Limited 15 Palace Street NORWICH Norfolk NR3 1RT United Kin9dom Dated.. 7 Novernber 2024
NORFOLK FAMILY HISTORY SOCIETY STATEMENT OF FINANCIAL ACTtVlTIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 Unr•stri¢tsd Endowmènt funds funds 2024 2024 Total Unro8tri¢tsd Endowm¢nt fund8 funds 2023 2023 Total 2024 2023 Notes Incom• from= Donations and legacies Chari18blè 8clivth$s Invaslments 54.349 93 4.904 54,349 93 4,904 47,631 96 4,251 47,&31 4,251 Tat*l ificofft• 59.346 S9,346 51,978 51.978 Expendllure on: Raising funds Charitable tivleS 17,309 36.826 1,514 18,823 36,82fj 17,051 46,335 1,514 18.565 46.335 Total expenditur• 54 135 1,514 55,649 63,386 1.514 s4,0 Net galnslllossesl on investments 11 14741 14741 16.8861 16,8851 N•t In¢om•ll•xpondltur•l and movement In fund5 4,737 11.5141 3,223 117.2931 11,5141 118,8071 Reconclllallon of funds.. Fund balances al 1 April 2023 176,818 116,579 293,397 194,111 118,093 312,204 Fund balanc•s at 31 March 2024 181,555 115,065 298,620 176.818 116,579 293.397 Tho ¥tat8mtrnl of ffinan¢ial activili¥y includes all galns and losses recognisod In the year. All Incomo axpenditure derfve frorn continuing activities.
NORFOLK FAMILY HISTORY SOCIETY BALANCE SHEET AS A T 31 AIARCH 2024 2024 2023 Not9¥ FlxÈd 8gse18 Tangib18 asse18 Investrnents 13 14 160,114 93,684 164,075 94.158 253,798 258,233 Currgrit assgts Debtors Cash at bank and in hand 15 7,322 S7,804 6,693 54,728 6S,126 61,421 Credltors: amounts talllng due wlthln one year 1fj 113.4001 117,0531 N•t curr•nl ass•ts 51,726 44,368 Total ass•ts 1•99 curr•nt Ilabllltl• 305,524 302.601 Cr•dltora: amounts falllng due aft•r mor• than on• year 17 18.9041 19,2041 N•t a8S•IS 296,620 293,397 The funds of the chadly Endowment funds Unrestricted lunds 19 20 115,065 181,555 116,579 176.818 296,620 293,397 The ¢ompany Is entitled lo the exemption from Ihè audlt requlrement ¢ont8inèd in Èe¢tl¢n 477 01 the Companies A¢1 2006, lor the year ended 31 March 2024. The directors acknowledge their respon5ibilrties lor complying with U)e requirements of the Companies Act 2006 with respect lo accounts'ng recc>rds 8nd the preparation ol linanaal statements. Th8 membèrs hav• nol r#qulred thè company lo obtain an audlt uf Ilnancial slat*m&nts for th8 y#ar in qu#stion In accordance with Section 476. Th85e financial 51at8rnent5 have prepared in accordanTr with the provi5i0ns applicab18 to cornpanies subjecl to the small companies regirre. The financial slalements were approved by the trust885 on 12 October 2024 P Whis¢ombe Trustee Cotnpany r8gistration nutnbgr 03194731 (England and Vlal8sl 10-
NORFOLK FAMILY HISTORY SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Ac¢ountSng pollcle8 Ch8rity infowmation Norfolk Family History Sodety is a registered charity gov8rn8d by Its M•morandum and Artlcl•s of Association. a d•8d ol trust, and con51ilute5 a limited cotnpany, litnited by guarantee as defined by Ihe Compani&s Act 2006. Thé r8gisler8d olfice is lfj'rby Hdl, 70 St Giles Slreet, NORWICH, Norfolk, NR2 1LS. United Kingdorn. 1.1 Accounting conv•ntion The linan¢ig1 $18iements have been prepared in atcord8nce iyiih Ihe d)8rity's Igovgrning documentl, the Companie$ Act 2006, FRS 102 The Financi81 R8ptsrts'ng Standard applicablè in th8 UK and R8public of Irdand" I'FRS 102.1 and the Charib'es SORP "Accounting and Reporting by Charities.. Statement ol Recommended Practice applicable to charities prepafing their occ.)unls in aordance with the Finana81 Reportino Slandard applicable in the UK and Republic of Ireland IFRS 1021. leffeclive 1 January 20191. The charity is a Public Benefit Entity as defined by FRS 102. Th8 Charity has taken 3dv8ntag¢ of Ihe provisions in the SORP for ¢h3rllies not to prepare a Sl8lemenl of Cash Flows. The financial slalemenls are prepared in s16rfing, which is the functional currency ol the charity. Monetary amounts in Ihese ffi'nancial stalements we rounded to the nearesl £. The financial slol•ments ha'i8 b88n pr8par8d undèr the hi91odcal cost conv8nlion, Imodiflad lo include thé f8valualion of fr89hold propertigs and to include inVes9nt properties arKI certain financial instrum8nts at fair valugl. Thg principal accounting polioies adopted ore set gul below. 1.2 Golng conc•m Al the tirn8 of approving the finan¢i81 slalttmènls, thè trusl86s have 8 re8s0nabl8 8xptsctallon that the chailty h88 adequate resources lo continue in operational existence lor the foreseeable future. Thus the Irusl8es conbnue to adopt thè goin9 concern basis of 8ccounting in preparing the financkql stalemenls. 1.3 Chorllobl& fund$ Unreslriclèd funds ar8 avallabl8 for use at tha dlscrètlon of thè trusl88s In furth8ranc8 of thelr tharltable obl8ctlv&s. Restricted lund8 are subject to specrfic conditions by donors or grantors as lo how they rnay be used. The purpD88S and uses ol the restricted funds Bre set out in the notes to Ihe financial siaternents. Endoivmènt funds are sublct to sp#cllic condltions by donors that th8 rapltal must b• malntaln#d by th& charfly. 1.4 Incorne Incorne is recognised when th8 charity is legally entitled lo it after any performance conditions have been m81, the amounts can bo measured reliably, and il is probable that income will bo receivod. Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified ol the donation, unless perform8n¢e conditions require deferral of the amount. Income lax recoverable in relats'on lo donations received under Gift Aid or deed8 of covenant is recognised al the lime ol the donation. Legacies are recognised on receipt or otherwise rf the charity has been nolilied of an impending dislribulion, the amount is known. and receipt 15 expected. If the arnount is n( known, Ihe legacy IS treated as a contingent asset. 11
NORFOLK FAMILY HISTORY SOCIETY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 A¢¢ounting policies Icontinutdl 1.5 Expendituro Liabilities are recognised as expendilure as soon as the is a le9el or constructive obligation commitiing the charity to that expenditure. il is probable th81 a transfor of economi¢ benefits will be roquired in settlemw)l and Ihe amounl ol Ih obligation Gan be measured reliably. Expenditure is accounted lor on an aGGrua15 basis and has been classified under headings Ihal aggregate all cost related to the category. Where costs cannot be directly atlribuled to particular hgadin95 thgy have allocat9d to activili8s on a basis consi$18nl wilh thg usg ol r9sour¢gS Grants offed Subject lo ¢onditions whi¢h havo not been met al th¢ year end date are not¢d as a commitment but not arcru9d as expenditure. 1.6 Tanglbl• nxod a5Sgts Tangible fixed a8sels arg initially measured al cost and subsequenly measured at cost or valuation, n8101 depreciation and any impairment losses. Depreciation is recognised so as lo write off the cost or valuation of assets less their residual values over treir useful livgs on Ihe following baseg.. Freehold land and buildings Propety improv8rnenls Plant and equipment Webwte Library sltxk 1,/0 straight lin8 1 % straight Iln& 10U/o 331 straight line 33U/o slroighl line nl8 The gain or Ioss 9rising on the disposal of an asset is determined as Ihe difference belween the sale proceeds and the carrying value ol th6 8$801, and is r&co9nised in th8 s181emeni of financial 8clivilie8. 1.7 Flxèd a88èt Invoslm8nl$ Fixe)d d¥bEIt iriv¥slriié)Iits are initially measured al transaction price excluding transaction costs, and are subsequently measured al lair value at eh repDrtin9 dale. Changes in lair value are recognised in net incomellexpendilurel for the year. Transacllon c081s are expensed as Incurred. 1.8 Impairm•nt ol f¢d ass18 Al each reptsrtlng end dale, the charity reviews the carrylng amounls of Its 18ngible assels lo dotermlne whglher there is any indication Ihal those assets have suffered an irnpairmenl loss.11 any such indication exists. the recoverable amounl ol the asset is estimaled in order ID delemiine the extent ol the impairment Ioss lif anyj. 1.9 Ca9h and cash equlvalents Cash and cash equivalents include cash in hBnd, deposits hdd Bt call wilh banks. other short-lerm liquid investments with original malurili8s of three months or18ss, and bank overdrafts. Bank overdr8ft8 are shown within ts)rrowings in Gurienl liabilities. 1.10 Flnan¢l•l In$trum•nts The charity has elected lo apply the provision5 of Section 11 'B8sic Financial In5trumenls' and Section 12'0ther Financial Instrurnenls Issues, of FRS 102 to all of its financial instruments. Financial instrurnenls are recognised in the charit> 5 balance sheet when the charity becomes party to the contractual provlslons of tha instrument. Financi81855ets and liabilities are offset, with the net arnounts presented in the financial 5talernents, when there 15 legally enforceable riuht to set off the recognised amounts and there 15 an intention lo settle on a n8t basis or to realise the asset and s81tle Ihe liablity simultan8ously. 12-
NORFOLK FAMILY HISTORY SOCIETY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 A¢¢ounting policies Icontinutdl Basie financial •J*ets Basic financial assets, which include debtors and cash and bank balenc£s, are inili£lly meaSUd at transaction price induding Iransadion wsts and are subsequently ¢arrigd at amortis8d ¢osl using th& 8ffe¢tivg inlertrst method unless the arrangement constitutes a linanGing Iransaclion. where the transaction is rnea5ured al the present value of the future reip1S discounted al a rnarkel rate of interest. Financk?l assets classified as receivable within one year are not amorti99d. Basic financial liabilities Basic finanei81 liabilities. inclLJding credilors and bank loans are initially recognised ot transa¢lion pri¢e unless the arrangement conslilut8s a financing transaction, where the debt inslrumenl is measured al th8 present value ol the future payments discounted at a market rale ol interest. Financial liabililies classified as payabl8 within on8 year ar8 not amortised. Debt Instruments ar8 subs8qu8ntly cari18d al arniYtiS8d cost, using th8 eff8ctiv• Int8r8sl ratè m8thod. Trade tt8dilors are obligations lo pay for goods or servic88 Ihal have been acquired in the ordinary course ol opèrations from suppllars. AmoLJnts paiablè are cL4sslflèd as curr8nt Ilablllll8s11 paym8nt Is dLJe wbthin oné yèar or188S. If not, Ihtsy are presented 8s non4urrenl liabilities. Trade creditots arts recognised inllially 8t trans3¢11on prf¢e 8nd subsequently measured at amortlS8d cosi using th8 effective in18r8sI rnelhod. DwKognlilon ¢lflnan¢l•l Ilabllltles Financial liabilitr'es are derecognised when the charity's conlraclual obligations expire or are discharged or cancelled. 1.11 Employ•• b•n•flts The cost of any unus8d holiday 8nlillemenl is reniSed in the period in which tho 8mploy88'S 8ervic68 are received. Teminalion b&n¢fils are recognisod immediately as 8n expense when the Charity is demonstrably committed to terminate the employment ol an employee or to provid8 termination benefits. Crltl¢g1 a¢¢ounllng g$tlmalg$ and ludggmgnts In the 8pplicatr.on of the ¢h81ily's 8c¢ounling policies, the trustees are required 1¢> m8ke judgenEnls, eslimgles anrl assumptions about the carrying amount of assets and liabilities thai are not readily appareni from other sources. The estirnates and associated assumptions are based on historical experien and other factors that are considered to be relevant. Actual ie8u119 may differ from Ihgse esllm8tos. The eslimales and underfying Bssumptions are reviewed on an ongoing basis. Revisions to accounling estimates are rocognlsed in the pgrlod In which the e$llmalg is revlsed where the revl8i)n affects only Ihal perlod, or In the porlod ol the revision and lulure perIS where the revision affects both current arKI future periods. 13-
NORFOLK FAMILY HISTORY SOCIETY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Income from donatlong and legacles Unrestricted funds 2024 Unregtrictèd lunds 2023 Donations and grfts Mgmbtsrship f888 4,2G4 50,085 41.(0 54,349 47,631 Ineomo from eharltable actlvltlès Unrestrlcted funds 2024 Unrestrlcted lundg 2023 Sal•s of publi¢8li¢n$ and Bouv¢n•ir$ Sale of goods Oih8r income 36 57 51 45 93 Inv•8tm•nt8 Unr•strlcled Unr9slricled funds lunds o•n•r•l gpnpral 2024 2023 Interest and dividends 4,904 4,251 Exp•ndltur• on ralslng fund8 Unrestrlcted Endowment fund$ fund$ 2024 2024 Total Unrestrlcted Endowrnent fund$ fund$ 2023 2023 Total 2024 2023 Fundra151ng and publlclty Support cost 17,309 1,514 18,823 17.051 1,514 18,565 14-
NORFOLK FAMILY HISTORY SOCIETY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Expendltur6 on charStablo actlvltles Cor• activity Core activity 2024 2023 Dlm¢t ¢osts Kirby Hall Expenditu PostJtr and dlstrubutlon Cost of Norfolk Ancestor Publi¢alions coyls of Norfolk Ancestor Projects and Library Bookstalls Slallonary and ¢tnsumables for members Subsciptions paid Group rneeng 8xp•nses Insurance 15,170 7.146 6.682 3.506 23,701 7.702 7,152 3,404 12 247 960 1,512 1.597 1,563 1,598 36,826 46.335 Analy$l$ by fund Unrcslriclod funds 36.826 46.335 SuppDrt Costs Support costs Gov•rnanco costs 2024 Support costs Governance costs 2023 Depreciation Trustees. exp8ns8S Ttrlgphong and broadbond 4.172 2,046 4.172 2.048 4.665 2,587 4.665 2,587 1,812 1,028 5,028 137 961 2.336 1,812 1,02 5,028 137 961 2.335 2.033 566 5,193 95 968 1.166 2.033 Post anJ slallon*ry Computer costs General admlnislration Volunteer expenses Bank charges 5,193 95 1,168 Accountancy 1,303 1,303 1,290 1,290 17.520 1,303 18,823 17.27S 1,290 18,565 Analysed between Fundraising 17,520 1,303 18,823 1 T,275 1,290 18,565 Govern8n¢é ¢0sis in¢lLJdes payrnenls to Ihè Ac¢ountanls of £1,29012023- £1,290) lor IndepeThYent Exarninallon lÈes. 15-
NORFOLK FAMILY HISTORY SOCIETY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Net movernent In funds 2024 2023 Th? net movamenl in fund$ 1$ ?taled after chorgirngllcredilingl,. Depreciabon of owngd tangible fixed ass818 4,172 4.665 10 Trustees None of the trustses lor any person5 connected with them) received any rernuneration or bendits from the charity durlng lh8 y&ar. During the y¢ar 6 trust¢es w¢r¢ roimb(Jrsed for expenses tolalling £2,04612023 ,287) 11 Galns and lossgs on Snv•stmgnts Unr•$trS¢t•d Unr•$trf¢t•d fund$ lund8 2024 2023 G8in$lllossos1 aiising on., Revaluakn'on of inveslrnen15 14741 15,8851 12 Taxatlon Thè charfty Is axémpt from taxallon on Its aetlvitlés beeAUS8 all its incornè Is appll8d for charftablè purposes. 13 T•nglbl• flx•d a$8•ts Freehold land Property and bulldlng& IThFfovqments Plant and oqulpmBnt Ylebitto Ubrary itock Tolal Cost At 1 Aprfl 2023 Additions 1 S1,401 13,217 39,317 211 21,289 23,685 248,9 211 Al 31 March 2024 151,401 13,217 39.528 21,289 23,685 249,120 D•pr•¢ialion and impairm•nt At 1 pri1 2023 Depreciation charged in the year 34.822 1,141 31,662 17,209 84.834 1,514 132 2,526 4,172 Al 31 March 2024 36,336 1,273 J4,188 17,209 89,QYJ6 Carrylng amount At 31 March 2024 115.065 11,944 5,340 4,080 23,685 160.114 At 31 March 2023 116,579 12,076 7.655 4.080 23,685 164.075 16-
NORFOLK FAMILY HISTORY SOCIETY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 14 Flxed asset Investm8n¢$ Listod Invg$lm$nts Co$1 or valuollr>n At 1 April 2023 Valuolion chang¢G 94,158 14741 Al 31 March 2024 93,684 Carrying amount At 31 Mar¥li 2024 93,084 Al 31 March 2023 94.158 15 D•btors 2024 2023 Amounts falllng du• wlthln one yoar.. Other debtors Pr8p8ymenls and 8¢crued income 2,857 4,465 1,963 4,730 7.322 6,693 16 Credilori.. 4mounts falling due within one year 2024 2023 Other creditors Accruals and deferred income 11,468 1,932 15.525 1,528 13,400 17,053 17 Creditors.. amounts falling due after more than one yea 2024 2023 Other crodilors 8,904 18 Related party transactlons There were no di4clos8ble related party transactions during the year12023 - none). 17-
NORFOLK FAMILY HISTORY SOCIETY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 19 Endowment furxls Endowment lund9 Present 88sel$ which must be held perm8nently by the ch8rity. In¢tsme 8ri$ing on the endowmenl funds can be used In accoidance with Ihe objects of the chaiity and is included as unrestricted income. Any capilal gains or losses arising on 35sets fom part ol fund. At 1 Aprll 2023 Re80urces expended At 31 March 2024 Permanent endowrnents Kirby Hall 116,579 11,5141 115,C65 Previou# year.. At 1 April 2022 Re$ource¥ expend•d At 31 March 2023 Pormanènt endowmqnt8 Kirby Hall 118,093 11,5141 116,579 20 Unr•$trl¢t¢d luArJ$ The unreslricled funds of the charity compr15e the unexpended balance5 of donations and grants which are not subject lo spécific conditions by donors and grantors as to how they may b• used. Th858 includ8 d85ignat8d funds which have b8èn sat aslde out ol unr8strlcl8d funds by th8 trust88s for 9rchIC purposes. At 1 April 2023 Incoming re$ouM8 R•8ourc•8 •xp*nd¢d Gain8 and At 31 March lo$$•s 2024 Kirby Hall d•sionat•d lund General funds 143.797 33,021 4,496 54,850 14741 147,687 33,868 154.0031 176,818 59,346 154,1351 14741 181,555 FViOu¥ ygar.. At 1 April 2022 In¢orning resour$ Re$our¢g$ oxp•nd¢d Gain$ and At 31 March 10$8•8 2023 Kirby Hall designaled fund Gcn¢ro1 funds 146,438 47,673 4,231 47,747 19881 162,3981 15,8841 143.797 33,021 194,111 51.978 63.386 15,8851 176,818 18-
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