BRErroN COMMUNITY PRESCHOOL Charity Commission Registered No: 1055385 ANNUAL REPORT AND ACCOUNTS For the year ended 31" July 2020
Bretton Community Presthool Trustee Annual Report For the year ended 31" July 2020 The trustees present their report and independently examined financial statements for the year ended 31. July 2020. Reference and Administrative Detsils: Registered Name: Bretton Community Preschool Charity No: 1055385 Operational Address: Watergall Children & Family Centre Watergall Bretton Peterborough PE3 8NX Trustees at date of Report: Chair Treasurer Secretary Others Naomi Richards Danielle Tack Donna Hewitt Rebecca Brisley Zoe Capon Natasha Chilcot Emma Cornwall Jennifer Duffy Ilona Gudkova Lisa Hill Ngarlui Janssens Jurgita Kuprescenkiene Other Trustees who served in the year: Left 17107120 Left 06/11/20 Left 24103/21 Left 24103/21 Chanelle Steward Kayleigh Fttzjohn Kerry Boyce Kirsty Smith Bankers: HSBC Bank PIC Independent Examiner: Mark J Ruffles & Co 4 Baron Court Werrington Peterborough PE4 7ZE
Bretton Community Preschool Trustee Annual Report For the year ended 31° July 2020 Structure Governance and Management This is a membership organisation govemed by the model Pr&school Learning Alliance Constitution 2011, which was adopted at the Annual General Meeting held on 9 November 2011. Members can be parents or guardians of all chlldren who attend playgroup or other interested individua15 approved by the Committee. Committee members are appointed / confirmed at the Annual General Meeting. All Committee members give their time on a voluntary basis and receive no remuneration or other benefits. Objects and Activities The aims of the Preschool are to enhance the development and education of children primarlly under statutory school age by encouraging parents to understand and provide for the needs of their children through communtty group5 and by: {al offerin8 appropriate play, education and care facilities, family learning and extended hours groups. together with the right of parents to take responsibility for and to become involved in the activities of such groups. ensuring that such groups offer opportunities for all children whatever their race, culture, religion. means or ability. {bl encouraging the study of the needs of the children and their families and promoting public interest in and recognition of such needs in the local areas: {c} instigatin8 and adheringto and furthering the aims and objects of the Pre-school Leaming Alliance. Publlc benefit In setting the objectives and planning the artivities of the charity the Trustees have given careful consideration to the Charity Commission's general guidance on public benefit. All children are eligible for Nursery Education Fundin& which is provided by the Local Authority, the term after they become 3 years old. Fees are charged for children who attend between the ages of 2 and 3 but these are kept as low as posslble so that our childcare is affordable to all familie5 using our service. A¢hievements and Perforniance Autumn Term At the start of the year. the Committee decided to improve part of the big garden wtth an artificial grass area. This work was carried out during February half-term. In December a group of children and staff visrted Lime Watergall to watch a nativity play. This was followed by another group of children and staff visiting Eyrescroft for their nativity play. We had our Christmas party at the end of term, with Santa in his grotto. games, activities and party food. Boogie Beats provided a Christmas music and movement session. rin Term A member of staff started maternity leave and two new members of staff were recruited, one to cover maternity leave and the other as lunch time supervisor.
Bretton Community Preschool Trustee Annual Report For the year ended 31" July 2020 In February we had a vistt from Zoolab, who bought lots of different creatures including a mouse. snail, and spider to show the children. Shortly after half-temi the setting was closed following PHE advice to deep clean following identification of a possible Covid case. The setting c105ed due to national lockdown on 23, March. During this time staff made various learning packs for children and food parcels for identified families, alongside making weekly well-being phone ca115 to families. SummerTerm During May, staff prepared the pre-school for children requiring care to return. In June preschool reopened following our new way of working in 3 small bubbles. The temi continued with preparing children for school and maintaining weekly contact with those families who were staying home. Due to reduced children's numbers and increase in the lease costs, finanual concerns were identified. This resulted in a consultation to change the staff structure and working patterns, with one person taking voluntary redundancy and other staff losing hours. The rest of the term was spent preparin8 for the new style of working in the followingterm. Trainin We started the year wlth many staff renewing their first aid training. The Senco undertook a three day training course. one member of staff completed their Level 2 qualification and another completed Level 3. Staff attended various one day training courses and the "Ready for your Inspection One Daw, all of which provided opportunities to share Ideas and good practlce. Reserves pollcy Reserves act as a cushion for any loss of income and unforeseen sttuations. Reserves are calculated using the amounts needed to settle any 12 week notice periods and redundancy payments plus one month's costs. Throughout the year the balances remained over the reserves level, currently set at £98,088. Flnancial Review As a small charity the statutory reports are prepared on a Receipts and Payments basi5. Receipts and Payments accounts track payments in out of the bank account and there are no adjustments made at year-end. The statutory accounts show a loss of £68,221. An analysis of income received from NEF Funding and fees shows that these reduced by £29.867 {14%) compared to the previous year. Cost5 increased in the following areas: Premlses - due to a delay In Peterborough City Council forwarding invoices. the preschool had to pay lease costs forthe entire 2018- 2019 accounts year plus two terms of 2019-2020 accounts year. Staffing costs the number of staff were increased in general and there was also a voluntary redundancy payment for a long-serling member of staff. Outside area- this was due to the installation of artificial grass in the bi8 garden area.
Bretton Communlty Preschool Trustee Annual Report For the year ended 31" July 2020 Fees and subscriptions- these were fees incurred whilst working towards future sustainabiltty. The preschool received the following financial sUPPOrt in response to Covid 19- NEF funding was still paid by the local authority for summer term based on Sprin8 term attendance, The preschool was able to claim a total of £2058 funding from the Job Retention Scheme. This support helped a 8reat deal. However, lower number of children attending when the preschool re-opened in June and significantly reduced registrations of new children for Autumn term, led to the decision to consult with staff to restructure the preschool. This took pla during July and resulted in a reduction of just under 130 staff hours per week, and included the opening of a third preschool room to provide lots of space for staff and children during the pandemic. whilst also facilitatin8 future growth. The final closin8 cash balance for the year was £109,055. This Report has been approved by the Trustees and has been signed on their behalf by: Signature: Full Name: Date:
BREfTON COMMUNITY PRESCHOOL Registered Charity No: 1055385 RECEIPTS AND PAYMEKfs FOR THE FINANCIAL PERIOD ENDING 31ST JULY 2020 UNRESTRICTED FUNDSTHIS YEAR TOTAL FUNDS LAST YEAR RECEIPTS NEF Funding Other Funding Fees 180,179 201,359 7,214 17,843 9.156 Grants Bank Interest 1,514 227 250 Other Income 1.094 521 Fund Raising and Donatlons 1,130 TOTAL RECEIPTS 192.230 228,317 PAYMENTS Wages inc Inland Revenue payments Training Total Other Staff Costs Note 4 1182.497) (1.8671 (1.5171 1169.8121 13,1201 18051 Resource5 for Children Resources for Setting Resources for Outside Area (5.9841 (1,3711 (13.6311 18,3531 13,1071 16261 Food and Drink Consumables Premises Fees and Subscriptions Administration Bank Charges Other Costs Fundraising 11.5471 12,0471 (35.4391 {11,2381 12.3891 11291 15751 12201 12,0551 11,5791 (20,2441 18,6871 (2,2021 {1291 1681 131 Transfer of A55ets TOTAL PAYMEMrs 1260,451) {220,790) Net of Receipts/lPaymentsl (68,221) 7,527 Balance b/fwd 177,276 169,749 Balance clfwd 109,055 177.276 Page I
BRErroN COMMUNITY PRESCHOOL Registered Charity No: 1055385 STATEMENT OF A55ETS AND UABILMES AS AT 31ST JULY 2020 UNRESTRicfED FUND5 THIS YEAR TOTAL FUND5 LAST YEAR CASH FUND5 HSBC (Current) HSBC (Savings) Petty Cash Fees F103t Credit Card Balance {1,426) 110.774 67,518 110,547 20 (315} 20 19091 Total Cash Funds 109.055 177,276 OTHER ASSErs SMP Recovery CJRS Grant 280 544 153 Note 3 824 153 LIABILITIES Independent Examination Premises Lease 105 7.(X)O 105 18,000 Note 2 7,105 18,105 l approve the Receipts and Payments Accounts set out on page l and above and confinn that all relevant records and information has been made available for their preparation. Signed on behalf of the Trustees: .bJ. ! ..Q(..Q Rfjyty)s Signature Name NOTES l. No trustee5 received Tenumeratlon or reimbursements in the period abovÈ. 2. Paid lèase costs for whole of 2018-19 plus Autumn and Spring tenn for 2019-20. Invoiced in arrears- Jmmer term 2020 invoice is outstanding lestimated at £7.(yxII. 3. ORS Claim for July has not yet been received. 4. Staff reorgani5ation took place in July due to Covid 19 c105ure and falling chtldren nrnbe One mèmber of staff took vtslvntary redundancy. Page 2
This independent examiners report relates to the accounts of BRErroN COMMUNITY PRESCHOOL Charity Commission Registered No: 1055385 Accounts are prepared for the period ended 31 July 2020 Res ertivÈ res onsibilities of trustee5 and examiner The charity's trustees are responsible for the preparation of the accounts. The charty's trustees consider that an audit is not required for this year under section 144121 of the Charities Att 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under sectlon 145 of the 2011 Act; to follow the procedures laid down in the general Directions grven by the Charity Commission under section 14515llbl of the 2011 Act; to state whether particular matters have come to my attention. Basis of inde ndent examinerfs staternent An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the ewdence that would be required in an audrfc and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Inde endent examinerfs statement In connection with my examination. no matter has come to my attention: 111 which give5 me reasonable cause to believe that in any material respect the requirements: to keep accountin8 records in accordan with section 130 of the 2011 Act; to prepare accounts which accord with the accounting records and comply with the accounting requirements ofthe 2011 Act have not been met: 121 to which. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed Date oq[(J12Jkn) Mark Ruffles & Co 4 Baron Court Werrin8ton Peterborough PE4 7ZE