BRErroN COMMUNITY PRESCHOOL
Charity Commission Registered No: 1055385
ANNUAL REPORT AND ACCOUNTS
For the year ended 31" July 2020

Bretton Community Presthool
Trustee Annual Report
For the year ended 31" July 2020
The trustees present their report and independently examined financial statements for the year
ended 31. July 2020.
Reference and Administrative Detsils:
Registered Name:
Bretton Community Preschool
Charity No:
1055385
Operational Address:
Watergall Children & Family Centre
Watergall
Bretton
Peterborough
PE3 8NX
Trustees at date of Report:
Chair
Treasurer
Secretary
Others
Naomi Richards
Danielle Tack
Donna Hewitt
Rebecca Brisley
Zoe Capon
Natasha Chilcot
Emma Cornwall
Jennifer Duffy
Ilona Gudkova
Lisa Hill
Ngarlui Janssens
Jurgita Kuprescenkiene
Other Trustees who served in the year:
Left 17107120
Left 06/11/20
Left 24103/21
Left 24103/21
Chanelle Steward
Kayleigh Fttzjohn
Kerry Boyce
Kirsty Smith
Bankers:
HSBC Bank PIC
Independent Examiner:
Mark J Ruffles & Co
4 Baron Court
Werrington
Peterborough
PE4 7ZE

Bretton Community Preschool
Trustee Annual Report
For the year ended 31° July 2020
Structure Governance and Management
This is a membership organisation govemed by the model Pr&school Learning Alliance Constitution
2011, which was adopted at the Annual General Meeting held on 9 November 2011. Members can
be parents or guardians of all chlldren who attend playgroup or other interested individua15 approved
by the Committee. Committee members are appointed / confirmed at the Annual General Meeting.
All Committee members give their time on a voluntary basis and receive no remuneration or other
benefits.
Objects and Activities
The aims of the Preschool are to enhance the development and education of children primarlly under
statutory school age by encouraging parents to understand and provide for the needs of their
children through communtty group5 and by:
{al
offerin8 appropriate play, education and care facilities, family learning and extended
hours groups. together with the right of parents to take responsibility for and to become
involved in the activities of such groups. ensuring that such groups offer opportunities for
all children whatever their race, culture, religion. means or ability.
{bl
encouraging the study of the needs of the children and their families and promoting public
interest in and recognition of such needs in the local areas:
{c}
instigatin8 and adheringto and furthering the aims and objects of the Pre-school Leaming
Alliance.
Publlc benefit
In setting the objectives and planning the artivities of the charity the Trustees have given careful
consideration to the Charity Commission's general guidance on public benefit. All children are
eligible for Nursery Education Fundin& which is provided by the Local Authority, the term after they
become 3 years old. Fees are charged for children who attend between the ages of 2 and 3 but these
are kept as low as posslble so that our childcare is affordable to all familie5 using our service.
A¢hievements and Perforniance
Autumn Term
At the start of the year. the Committee decided to improve part of the big garden wtth an artificial
grass area. This work was carried out during February half-term.
In December a group of children and staff visrted Lime Watergall to watch a nativity play. This was
followed by another group of children and staff visiting Eyrescroft for their nativity play. We had our
Christmas party at the end of term, with Santa in his grotto. games, activities and party food. Boogie
Beats provided a Christmas music and movement session.
rin
Term
A member of staff started maternity leave and two new members of staff were recruited, one to
cover maternity leave and the other as lunch time supervisor.

Bretton Community Preschool
Trustee Annual Report
For the year ended 31" July 2020
In February we had a vistt from Zoolab, who bought lots of different creatures including a mouse.
snail, and spider to show the children. Shortly after half-temi the setting was closed following PHE
advice to deep clean following identification of a possible Covid case. The setting c105ed due to
national lockdown on 23, March. During this time staff made various learning packs for children
and food parcels for identified families, alongside making weekly well-being phone ca115 to families.
SummerTerm
During May, staff prepared the pre-school for children requiring care to return. In June preschool
reopened following our new way of working in 3 small bubbles. The temi continued with preparing
children for school and maintaining weekly contact with those families who were staying home.
Due to reduced children's numbers and increase in the lease costs, finanual concerns were identified.
This resulted in a consultation to change the staff structure and working patterns, with one person
taking voluntary redundancy and other staff losing hours. The rest of the term was spent preparin8
for the new style of working in the followingterm.
Trainin
We started the year wlth many staff renewing their first aid training. The Senco undertook a three
day training course. one member of staff completed their Level 2 qualification and another
completed Level 3. Staff attended various one day training courses and the "Ready for your
Inspection One Daw, all of which provided opportunities to share Ideas and good practlce.
Reserves pollcy
Reserves act as a cushion for any loss of income and unforeseen sttuations. Reserves are calculated
using the amounts needed to settle any 12 week notice periods and redundancy payments plus one
month's costs. Throughout the year the balances remained over the reserves level, currently set at
£98,088.
Flnancial Review
As a small charity the statutory reports are prepared on a Receipts and Payments basi5. Receipts and
Payments accounts track payments in out of the bank account and there are no adjustments made at
year-end.
The statutory accounts show a loss of £68,221. An analysis of income received from NEF Funding and
fees shows that these reduced by £29.867 {14%) compared to the previous year. Cost5 increased in
the following areas:
Premlses - due to a delay In Peterborough City Council forwarding invoices. the preschool had to pay
lease costs forthe entire 2018- 2019 accounts year plus two terms of 2019-2020 accounts year.
Staffing costs
the number of staff were increased in general and there was also a voluntary
redundancy payment for a long-serling member of staff.
Outside area- this was due to the installation of artificial grass in the bi8 garden area.

Bretton Communlty Preschool
Trustee Annual Report
For the year ended 31" July 2020
Fees and subscriptions- these were fees incurred whilst working towards future sustainabiltty.
The preschool received the following financial sUPPOrt in response to Covid 19-
NEF funding was still paid by the local authority for summer term based on Sprin8 term
attendance,
The preschool was able to claim a total of £2058 funding from the Job Retention Scheme.
This support helped a 8reat deal. However, lower number of children attending when the preschool
re-opened in June and significantly reduced registrations of new children for Autumn term, led to the
decision to consult with staff to restructure the preschool. This took pla￿ during July and resulted in
a reduction of just under 130 staff hours per week, and included the opening of a third preschool
room to provide lots of space for staff and children during the pandemic. whilst also facilitatin8
future growth.
The final closin8 cash balance for the year was £109,055.
This Report has been approved by the Trustees and has been signed on their behalf by:
Signature:
Full Name:
Date:

BREfTON COMMUNITY PRESCHOOL
Registered Charity No: 1055385
RECEIPTS AND PAYMEKfs FOR THE FINANCIAL PERIOD ENDING 31ST JULY 2020
UNRESTRICTED
FUNDSTHIS YEAR
TOTAL FUNDS
LAST YEAR
RECEIPTS
NEF Funding
Other Funding
Fees
180,179
201,359
7,214
17,843
9.156
Grants
Bank Interest
1,514
227
250
Other Income
1.094
521
Fund Raising and Donatlons
1,130
TOTAL RECEIPTS
192.230
228,317
PAYMENTS
Wages inc Inland Revenue payments
Training Total
Other Staff Costs
Note 4
1182.497)
(1.8671
(1.5171
1169.8121
13,1201
18051
Resource5 for Children
Resources for Setting
Resources for Outside Area
(5.9841
(1,3711
(13.6311
18,3531
13,1071
16261
Food and Drink
Consumables
Premises
Fees and Subscriptions
Administration
Bank Charges
Other Costs
Fundraising
11.5471
12,0471
(35.4391
{11,2381
12.3891
11291
15751
12201
12,0551
11,5791
(20,2441
18,6871
(2,2021
{1291
1681
131
Transfer of A55ets
TOTAL PAYMEMrs
1260,451)
{220,790)
Net of Receipts/lPaymentsl
(68,221)
7,527
Balance b/fwd
177,276
169,749
Balance clfwd
109,055
177.276
Page I

BRErroN COMMUNITY PRESCHOOL
Registered Charity No: 1055385
STATEMENT OF A55ETS AND UABILMES AS AT 31ST JULY 2020
UNRESTRicfED
FUND5 THIS YEAR
TOTAL FUND5 LAST
YEAR
CASH FUND5
HSBC (Current)
HSBC (Savings)
Petty Cash
Fees F103t
Credit Card Balance
{1,426)
110.774
67,518
110,547
20
(315}
20
19091
Total Cash Funds
109.055
177,276
OTHER ASSErs
SMP Recovery
CJRS Grant
280
544
153
Note 3
824
153
LIABILITIES
Independent Examination
Premises Lease
105
7.(X)O
105
18,000
Note 2
7,105
18,105
l approve the Receipts and Payments Accounts set out on page l and above and confinn
that all relevant records and information has been made available for their preparation.
Signed on behalf of the Trustees:
.bJ. ! ..Q(..Q Rfjyty)s
Signature
Name
NOTES
l. No trustee5 received Tenumeratlon or reimbursements in the period abovÈ.
2. Paid lèase costs for whole of 2018-19 plus Autumn and Spring tenn for 2019-20. Invoiced in arrears-
Jmmer term 2020 invoice is outstanding lestimated at £7.(yxII.
3. ORS Claim for July has not yet been received.
4. Staff reorgani5ation took place in July due to Covid 19 c105ure and falling chtldren n￿rnbe￿ One mèmber
of staff took vtslvntary redundancy.
Page 2

This independent examiners report relates to the accounts of
BRErroN COMMUNITY PRESCHOOL
Charity Commission Registered No: 1055385
Accounts are prepared for the period ended 31 July 2020
Res ertivÈ res onsibilities of trustee5 and examiner
The charity's trustees are responsible for the preparation of the accounts. The charty's trustees consider that an audit
is not required for this year under section 144121 of the Charities Att 2011 (the 2011 Act) and that an independent
examination is needed.
It is my responsibility to:
examine the accounts under sectlon 145 of the 2011 Act;
to follow the procedures laid down in the general Directions grven by the Charity Commission under section
14515llbl of the 2011 Act;
to state whether particular matters have come to my attention.
Basis of inde
ndent examinerfs staternent
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and
seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide
all the ewdence that would be required in an audrfc and consequently no opinion is given as to whether the accounts
present a 'true and fair view, and the report is limited to those matters set out in the statement below.
Inde
endent examinerfs statement
In connection with my examination. no matter has come to my attention:
111 which give5 me reasonable cause to believe that in any material respect the requirements:
to keep accountin8 records in accordan￿ with section 130 of the 2011 Act;
to prepare accounts which accord with the accounting records and comply with the accounting
requirements ofthe 2011 Act have not been met:
121 to which. in my opinion, attention should be drawn in order to enable a proper understanding of the
accounts to be reached.
Signed
Date
oq[(J12Jkn)
Mark Ruffles & Co
4 Baron Court
Werrin8ton
Peterborough
PE4 7ZE