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2021-12-31-accounts

REGISTERED CHARITY NUMBER: 1055356

Report of the Trustees and

Unaudited Financial Statements

for the Year Ended 31 December 2021

for

Wiltshire North County Guide Association

Monahans Chartered Accountants Hermes House Fire Fly Avenue Swindon Wiltshire SN2 2GA

Wiltshire North County Guide Association

Contents of the Financial Statements for the Year Ended 31 December 2021

Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 to 14

Wiltshire North County Guide Association

Report of the Trustees for the Year Ended 31 December 2021

The trustees present their report with the financial statements of the charity for the year ended 31 December 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

Girlguiding is the leading charity for girls and young women in the UK. Thanks to the dedication and support of 100,000 amazing volunteers, we are active in every part of the UK, giving girls and young women a space where they can be themselves, have fun, build brilliant friendships, gain valuable life skills and make a positive difference to their lives and their communities. We build girls' confidence and raise their aspirations. We give them the chance to discover their full potential and encourage them to be a powerful force for good.

Public benefit

The trustees have paid due regard to the Charity Commission's guidance on public benefit in deciding the activities the charity should undertake. The trustees consider that they have acted in the public benefit.

ACHIEVEMENT AND PERFORMANCE

2021 has continued to be challenging for Guiding in Wiltshire North. The ongoing low-level disruption from Covid 19 has resulted in all levels, from units up to county, facing last minute changes due to illness of our volunteers, however in true guiding tradition we have faced this head on and with creative thinking and support from others, our volunteers in Wiltshire North have provided our young members with the opportunity to be themselves, to meet others and to excel to the best of their ability.

Following the 3 key shared goals in Girlguiding members in Wiltshire North have created exceptional experiences for girls, a rewarding volunteer experience whilst being inclusive and impactful.

Exceptional experiences for girls

Our young members have attended unit meetings, many activities having been suggested by the girls themselves. They have taken part in residentials, either in person or virtually, gone on day trips and attended events with other units at local levels.

Girls have worked towards and earned bronze, silver and gold awards linked to the Girlguiding programme. We continue to promote and support the Queens Guide award, the Duke of Edinburgh scheme, The Commonwealth Award and the Young Leader qualification.

Rewarding volunteer experience

In Wiltshire North, we have offered online training and face to face training, giving our volunteers the choice of how they can attend these events. These have supplemented the trainings being offered by national and region. We have sent out monthly information to inform our volunteers of these opportunities. These have also included reminders about important national and regional updates.

Our commissioners continue to support our volunteers who have questions around Girlguiding management including safeguarding issues.

We have posted out long service awards and, as restrictions have allowed us, we have also been able to present these and other awards in person.

Inclusive and impactful

As Covid restrictions eased and life started to take on a more settled period, our volunteers have used differing ways to remind the local people of Girlguiding. They have used media platforms and, when possible, attended events to get our presence back out into the community in a visual way.

Our inclusion advisor has supported units requiring extra help for young members. These have been various in the level of support needed and wide ranging in their complexity.

We continue to support our adult volunteers as needed so that all can accesses Girlguiding.

What next

Looking towards the coming year, we will continue to support adult and girl recruitment and retention at all levels. We will continue to monitor our county management systems to ensure they are robust and review periodically, implementing changes if required.

We will continue to offer training to our volunteers free at point of delivery, using different methods of delivery. We will continue to support all volunteers to deliver the best Guiding they can in Wiltshire North.

FINANCIAL REVIEW

Financial position

At 31 December 2021 the charity had total funds of £527,476.

Total income for the year was £75,088, up £17,450 on the prior year. Total spend for the year was £69,447, down £292 on the prior year. Investments rose by £10,556.

Page 1

Wiltshire North County Guide Association

Report of the Trustees for the Year Ended 31 December 2021

FINANCIAL REVIEW

Reserves policy

The total value of funds held at the balance sheet date was £527,476 (2020: £511,279). The value of restricted funds was £99,850 (2020: £83,779). The charity also holds £194,612 of funds that can only be realised by disposing of tangible fixed assets. Therefore, the free reserves of the charity are £233,014.

Girlguiding state that a good starting point is for three to six months operating costs to be retained as a reserve i.e. £48,000 which is equivalent to 6 months of running costs for the charity. The charity holds in excess of these reserves.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.

The constitution of the Guide Association is found on the Royal Charter and Bye Laws. Girlguiding Wiltshire North is governed by its own constitution and by the provisions of the Guiding Manual. It is registered as a charity. It is headed by two joint County Commissioners who chair the County Executive meetings in turn.

The constitution was amended and approved by the trustees at its meeting on 7th March 2020.

Recruitment and appointment of new trustees

Girlguiding Wiltshire North is divided into eight Divisions: Kennet, Malmesbury, North Wiltshire, North West Wiltshire, Swindon East, Swindon West, Swindon South and Swindon North. Each of the Divisions is headed by a Division Commissioner or a Division Team.

Members of the Executive Committee are nominated or appointed in accordance with the procedures established by Girlguiding Wiltshire North. The charity trustees are the voting members of the Executive Committee. The constitution has been amended to reflect the shared role of County Commissioner. All trustees are volunteers and Girlguiding Wiltshire North does not employ any staff.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

1055356

Principal address

c/o 29 Byron Avenue Royal Wootton Bassett Swindon SN4 8EY

Trustees

Trustees
Elizabeth Radford Joint County Commissioner
Tracey Warren Joint County Commissioner
Cherie Bennett Assistant County Commissioner (From 14-7-2022)
Vicki Roberts Division Commissioner- Malmesbury
Gillian Shaw Division Commissioner- Malmesbury - (To 12-8-2021)
Sophie Bloodworth Division Commissioner - Malmesbury (From 26-6-2022)
Sharon Greenhow Division Commissioner - North West Wilts (To 31-8-2021)
Cherie Bennett Division Commissioner - North West Wilts (From 2-10-22)
Gemma Millard Division Commissioner - North West Wilts (From 2-10-2022)
Samantha Pulleyn Division Commissioner - North Wilts (To 10-11-2021)
Samantha Pulleyn Division Commissioner - Swindon North (To 17-11-2021)
Katharine Cooper Division Commissioner - Swindon West (From 23-1-21)
Michelle Morse Division Commissioner - Swindon South (To 8-2-2022)
Caroline Blakesley Division Commissioner - Swindon East
Wendy Beattie Division Commissioner - Kennet (From 23-8-2021)

Independent Examiner

James Gare DChA FCA Monahans Chartered Accountants Hermes House Fire Fly Avenue Swindon Wiltshire SN2 2GA

Page 2

Wiltshire North County Guide Association

Report of the Trustees for the Year Ended 31 December 2021

24 October 2022 Approved by order of the board of trustees on ............................................. and signed on its behalf by:

........................................................................ T Warren - Trustee

Page 3

Independent Examiner's Report to the Trustees of Wiltshire North County Guide Association

Independent examiner's report to the trustees of Wiltshire North County Guide Association

I report to the charity trustees on my examination of the accounts of Wiltshire North County Guide Association (the Trust) for the year ended 31 December 2021.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

James Gare DChA FCA Monahans Chartered Accountants Hermes House Fire Fly Avenue Swindon Wiltshire SN2 2GA

26 October 2022 Date: .............................................

Page 4

Wiltshire North County Guide Association

Statement of Financial Activities for the Year Ended 31 December 2021

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
3
81
Charitable activities
Guiding activities and events
42,714
Other trading activities
4
26,764
Investment income
5
14
Total
69,573
EXPENDITURE ON
Raising funds
7
26,084
Charitable activities
8
Guiding activities and events
43,363
Total
69,447
Net gains on investments
-
NET INCOME/(EXPENDITURE)
126
RECONCILIATION OF FUNDS
Total funds brought forward
427,500
TOTAL FUNDS CARRIED FORWARD
427,626
Restricted
funds
£
3,335
-
-
2,180
5,515
-
-
-
10,556
16,071
83,779
99,850
2021
Total
funds
£
3,416
42,714
26,764
2,194
75,088
26,084
43,363
69,447
10,556
16,197
511,279
527,476
2020
Total
funds
£
2,027
47,814
5,394
2,403
57,638
16,318
53,421
69,739
4,473
(7,628)
518,907
511,279

The notes form part of these financial statements

Page 5

Wiltshire North County Guide Association

FIXED ASSETS
Tangible assets
Investments
CURRENT ASSETS
Stocks
Debtors
Cash at bank
CREDITORS
Amounts falling due within one year
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
NET ASSETS
FUNDS
Unrestricted funds
Restricted funds
TOTAL FUNDS
Balance Sheet
31 December 2021
Notes
13
14
15
16
17
19
2021
£
194,612
84,648
279,260
14,650
6,722
239,109
260,481
(12,265)
248,216
527,476
527,476
427,626
99,850
527,476
2020
£
205,072
74,092
279,164
11,945
5,963
233,555
251,463
(19,348)
232,115
511,279
511,279
427,500
83,779
511,279

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: 24 October 2022

............................................. E Radford - Trustee

............................................. C Bennett - Trustee

The notes form part of these financial statements

Page 6

Wiltshire North County Guide Association

Notes to the Financial Statements for the Year Ended 31 December 2021

1. GENERAL INFORMATION

The charity is an unincorporated trust constituted by a trust deed. The registered office address and principal activities are given in the trustees report.

2. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest pound.

There are no significant areas of judgements or key sources of estimation uncertainty. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern.

Financial reporting standard 102 - reduced disclosure exemptions

The charity has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received, and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.

Fundraising is funds raised by shop income and other events and are accounted for gross.

Dividends and investments are accounted for when receivable except for Bank interest when unpaid interest is accrued. Tax recoverable on such income is recognized in the same accounting year.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - 5% on a straight line basis Long leasehold - 5% on a straight line basis, 4% on a straight line basis and 1% straight line Fixtures and fittings - 20% on straight line basis and 10% on straight line basis

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Wiltshire North County Guide Association

Notes to the Financial Statements - continued for the Year Ended 31 December 2021

2. ACCOUNTING POLICIES - continued

Tangible fixed assets

All fixed assets whether purchased or donated are capitalized, except for expenditure incurred in the replacement of assets of less than £500. The cost of fixed assets is the purchase cost together with any incidental costs of acquisition.

Depreciation is calculated to write off the cost of a tangible fixed asset over the expected useful life of the asset. Land is not depreciated.

Investments

Investments are valued at market value at 31st December.

Current assets

Amounts owing to the charity at 31st December in respect of fees, rents or other income are shown as debtors less provisions for amounts that may prove uncollectable.

Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing stock to its present location and condition. Cost is calculated using the first-in, first-out formula. Provision is made for damaged, obsolete and slow-moving stock where appropriate.

Current liabilities

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

3.

4.

DONATIONS AND LEGACIES
Donations
OTHER TRADING ACTIVITIES
Hire of facilities and fees (outside girlguides)
Sale of goods
2021
£
3,416
2021
£
1,221
25,543
26,764
2020
£
2,027
2020
£
60
5,334
5,394

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Wiltshire North County Guide Association

Notes to the Financial Statements - continued for the Year Ended 31 December 2021

5. INVESTMENT INCOME

Dividends
Deposit account interest
INCOME FROM CHARITABLE ACTIVITIES
Activity
Grants
Guiding activities and events
Boating and campsite
Guiding activities and events
International trips
Guiding activities and events
Misc income
Guiding activities and events
Membership subscriptions
Guiding activities and events
County events
Guiding activities and events
Activity Days
Guiding activities and events
Grants received, included in the above, are as follows:
Swindon Borough Council
Wiltshire County Council
2021
£
2,180
14
2,194
2021
£
25,717
1,117
-
1,484
14,201
25
170
42,714
2021
£
17,717
8,000
25,717
2020
£
2,137
266
2,403
2020
£
20,000
481
3,708
1,125
22,500
-
-
47,814
2020
£
10,000
10,000
20,000

6. INCOME FROM CHARITABLE ACTIVITIES

Government grant income was received for COVID 19 relief. There were no unfulfilled conditions and other contingencies attached to any of the grants that have been recognised in income.

7. RAISING FUNDS

Raising donations and legacies

Raising donations and legacies
2021
£
Expenses (outside GG)
582
Cost of sales and other shop running costs
25,502
26,084
CHARITABLE ACTIVITIES COSTS
Direct
Support
Costs (see
costs (see
note 9)
note 10)
£
£
Guiding activities and events
33,211
10,152
2020
£
462
15,856
16,318
Totals
£
43,363

8. CHARITABLE ACTIVITIES COSTS

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Wiltshire North County Guide Association

Notes to the Financial Statements - continued for the Year Ended 31 December 2021

9. DIRECT COSTS OF CHARITABLE ACTIVITIES

Campsite costs
INTOPS costs
International trip costs
Maud heath centre premises and office costs
Membership subscriptions
County event and other costs
Badges and awards
Depreciation
2021
£
3,306
-
-
16,514
729
221
1,980
10,461
33,211
2020
£
19,400
749
9,323
2,233
1,214
1,658
2,303
10,461
47,341

10. SUPPORT COSTS

SUPPORT COSTS
Governance
Management costs Totals
£ £ £
Guiding activities and events 8,970 1,182 10,152
Support costs, included in the above, are as follows:
2021 2020
Guiding
activities
and Total
events activities
£ £
Promotional events 3,860 -
Equipment 100 473
Expenses and training 3,817 2,795
Administration 1,193 1,522
Accountancy and independent examination 1,182 1,290
10,152 6,080

11. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2021 nor for the year ended 31 December 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 December 2021 nor for the year ended 31 December 2020.

12. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2,027
Charitable activities
Guiding activities and events
47,814
Other trading activities
5,394
Investment income
266
Total
55,501
EXPENDITURE ON
Raising funds
16,318
Restricted
funds
£
-
-
-
2,137
2,137
-
Total
funds
£
2,02
47,81
5,39
2,40
57,63
16,31

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Wiltshire North County Guide Association

Notes to the Financial Statements - continued for the Year Ended 31 December 2021

12.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted
fund
£
Charitable activities
Guiding activities and events
53,421
Total
69,739
Net gains on investments
-
NET INCOME/(EXPENDITURE)
(14,238)
RECONCILIATION OF FUNDS
Total funds brought forward
441,738
TOTAL FUNDS CARRIED FORWARD
427,500
13.
TANGIBLE FIXED ASSETS
Freehold
Long
property
leasehold
£
£
COST
At 1 January 2021 and 31 December 2021
12,287
299,135
DEPRECIATION
At 1 January 2021
6,219
105,624
Charge for year
397
8,767
At 31 December 2021
6,616
114,391
NET BOOK VALUE
At 31 December 2021
5,671
184,744
At 31 December 2020
6,068
193,511
14.
FIXED ASSET INVESTMENTS
MARKET VALUE
At 1 January 2021
Revaluations
At 31 December 2021
NET BOOK VALUE
At 31 December 2021
At 31 December 2020
12.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted
fund
£
Charitable activities
Guiding activities and events
53,421
Total
69,739
Net gains on investments
-
NET INCOME/(EXPENDITURE)
(14,238)
RECONCILIATION OF FUNDS
Total funds brought forward
441,738
TOTAL FUNDS CARRIED FORWARD
427,500
13.
TANGIBLE FIXED ASSETS
Freehold
Long
property
leasehold
£
£
COST
At 1 January 2021 and 31 December 2021
12,287
299,135
DEPRECIATION
At 1 January 2021
6,219
105,624
Charge for year
397
8,767
At 31 December 2021
6,616
114,391
NET BOOK VALUE
At 31 December 2021
5,671
184,744
At 31 December 2020
6,068
193,511
14.
FIXED ASSET INVESTMENTS
MARKET VALUE
At 1 January 2021
Revaluations
At 31 December 2021
NET BOOK VALUE
At 31 December 2021
At 31 December 2020

Restricted
Total
funds
funds
£
£
-
53,421
-
69,739
4,473
4,473
6,610
(7,628)
77,169
518,907
83,779
511,279
Fixtures
and
fittings
Totals
£
£
11,923
323,345
6,430
118,273
1,296
10,460
7,726
128,733
4,197
194,612
5,493
205,072
Listed
investments
£
74,092
10,556
84,648
84,648
74,092

There were no investment assets outside the UK.

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Wiltshire North County Guide Association

Notes to the Financial Statements - continued for the Year Ended 31 December 2021

15. STOCKS

Stocks
16.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Prepayments
17.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Other creditors
Accruals and deferred income
18.
ANALYSIS OF NET ASSETS BETWEEN FUNDS
Unrestricted
fund
£
Fixed assets
194,612
Investments
-
Current assets
245,279
Current liabilities
(12,265)
427,626
19.
MOVEMENT IN FUNDS
Unrestricted funds
General fund
Restricted funds
International grants
Maud Heath Centre improvements
TOTAL FUNDS
Restricted
funds
£
-
84,648
15,202
-
99,850
At 1.1.21
£
427,500
83,779
-
83,779
511,279
2021
£
14,650
2021
£
6,722
2021
£
83
-
12,182
12,265
2021
Total
funds
£
194,612
84,648
260,481
(12,265)
527,476
Net
movement
in funds
£
126
12,736
3,335
16,071
16,197
2020
£
11,945
2020
£
5,963
2020
£
26
9,235
10,087
19,348
2020
Total
funds
£
205,072
74,092
251,463
(19,348)
511,279
At
31.12.21
£
427,626
96,515
3,335
99,850
527,476

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Wiltshire North County Guide Association

Notes to the Financial Statements - continued for the Year Ended 31 December 2021

19. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Incoming Resources Gains and Movement
resources expended losses in funds
£ £ £ £
Unrestricted funds
General fund 69,573 (69,447) - 126
Restricted funds
International grants 2,180 - 10,556 12,736
Maud Heath Centre improvements 3,335 - - 3,335
5,515 - 10,556 16,071
TOTAL FUNDS 75,088 (69,447) 10,556 16,197
Comparatives for movement in funds
Net
movement At
At 1.1.20 in funds 31.12.20
£ £ £
Unrestricted funds
General fund 441,738 (14,238) 427,500
Restricted funds
International grants 77,169 6,610 83,779
TOTAL FUNDS 518,907 (7,628) 511,279

Comparative net movement in funds, included in the above are as follows:

Incoming Resources Gains and Movement
resources expended losses in funds
£ £ £ £
Unrestricted funds
General fund 55,501 (69,739) - (14,238)
Restricted funds
International grants 2,137 - 4,473 6,610
TOTAL FUNDS 57,638 (69,739) 4,473 (7,628)

International grants - to assisting members to get the opportunity to attend international events and support to attend international events in the UK and the activities in County

Maud Heath Centre improvements - A Richards memorial donations to be spent on improving facilities at the Maud Heath Centre.

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Wiltshire North County Guide Association

Notes to the Financial Statements - continued for the Year Ended 31 December 2021

20. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2021.

Page 14