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2022-12-31-accounts

ANNUAL REPORT AND STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2022

CHARITY REGISTRATION No: 1055306

Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF

1

COMMUNITY OF AIDAN AND HILDA

CONTENTS

Page 3 Legal and Administrative Information Page 4 Trustees' Report Page 5 Statement of Receipts and Payments Page 6 Statement of Assets and Liabilities Pages 7 to 9 Notes to the Accounts Page 10 Independent Examiners Report to the Trustees

2

COMMUNITY OF AIDAN AND HILDA

LEGAL AND ADMINISTRATIVE INFORMATION

CHARITY NUMBER 1055306 CHARITY REGISTRATION DATE 16th May 1996 START OF FINANCIAL YEAR 1st January 2022 END OF FINANCIAL YEAR 31st December 2022 TRUSTEES WHO SERVED DURING Geoff Holt (Chair) THE YEAR TO 31 DECEMBER 2022 Janet Bissex Joy Holt (resigned 3rd July 2023) Linda Butler (resigned 3rd July 2023) Ruth Stock

TRUSTEES APPOINTED AFTER THE Dr Lars Knutsen (appointed 17th January 2023) YEAR END

The existing trustees appoint any new trustees following the provisions laid out in the Charity's governing instrument.

GOVERNING INSTRUMENT Charitable Trust Deed dated 22 April 1996

OBJECTS

The advancement of the Christian religion, in particular:

BANKERS National Westminster Bank Plc Stratford-Upon-Avon CORRESPONDENCE ADDRESS 137 Newton Road Sparkhill Birmingham B11 4PU

INDEPENDENT EXAMINER Independent Examiners Limited Unit 2 The Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF

3

COMMUNITY OF AIDAN AND HILDA

TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2022

Review of activities during the year

Our membership has continued to steadily increase during the year, both nationally and internationally. We are aware of growing interest in dispersed New Monastic community and living by a Way of Life, a rhythm of prayer, and a network of Soul Friendship.

As we emerge from the impact of the Covid-19 pandemic, many individuals have continued to find the Way of Life of the Community to be a real support and encouragement. Being able to connect with one another through Zoom and other digital means has been greatly appreciated by many, recognising that in person contact may not always be practicable for a number of reasons.

We have introduced a hybrid approach for our Community Annual Gathering and Voyagers Retreat, offering both inperson and online options, and as a result significantly more people have been involved and included.

We continue to value the inspirational leadership of our three Guardians – Simon Reed, Penny Warren and Graham Booth, and the wisdom of our Caim Council and Trustees through the year, as well as the ongoing support of our Founding Guardian, Ray Simpson. Our Community Administrator Richard Brassington continues to provide an excellent point of contact and support for Members and Friends, and has introduced important improvements to our administrative and communication systems.

Finances for the Community account have held up well during the year. A generous legacy is expected early in 2023, which will allow us to set up a designated Bursary Fund to support individuals who might not otherwise be able to afford the full cost of a Community event. Our aspiration is that finance should not be a bar.

The implications for our work on Holy Island have been considered in the report for Lindisfarne Trust Ltd.

We believe we can look forward with confidence to the work and ministry of the Community growing further in 2023

We were pleased to welcome Dr Lars Knutsen to the Trustee Board in January 2023 and we anticipate appointing an additional Trustee in September 2023, to further strengthen the Trustee Board.

Details of any funds materially in deficit

There are none.

Policy on Reserves

The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.

Trustees Responsibilities

The Charities Act 2011 require the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the trust and of the surplus of the trust for that period. In preparing those financial statements the trustees are required to:

·· Make judgements and estimates that are reasonable and prudentp g g pp p p trust will continue in existence.

The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the trust. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the Trustees:

Date: 31st August 2023

4

COMMUNITY OF AIDAN AND HILDA

STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 DECEMBER 2022

Notes
RECEIPTS :
Voluntary Receipts
2a
Charitable Activities
2b
Asset and Investment Sales etc
2c
TOTAL RECEIPTS
PAYMENTS :
Costs of Charitable Activities
3a
Costs of Generating Funds
3b
Governance Costs
3c
Asset and Investment Purchases etc
3d
TOTAL PAYMENTS
NET RECEIPTS/(PAYMENTS)
Cash Balances Brought Forward
Add Omitted Bank Balance
10
CASH BALANCES CARRIED FORWARD		 Unrestricted
Restricted
Total
Total
Funds
Funds
2022
2021
£
£
£
£
39,246
0
39,246
45,885
32,335
0
32,335
21,513
0
0
0
49,000
71,581
0
71,581
116,398
66,900
0
66,900
65,315
3,196
0
3,196
1,224
654
0
654
630
0
0
0
49,000
70,750
0
70,750
116,169
831
0
831
229
17,981
0
17,981
17,611
0
0
0
141
18,812
0
18,812
17,981

5

COMMUNITY OF AIDAN AND HILDA

STATEMENT OF ASSETS AND LIABILITIES

AS AT 31 DECEMBER 2022

CASH ASSETS
Bank Account
PayPal Account
OTHER ASSETS
Gift Aid Tax Receivable
Gift Aid Tax Rebate due
Other Debtors
Computer Equipment
LIABILITIES
Independent Examiners Fees		 Unrestricted
Restricted
31-Dec-22
31-Dec-21
Fund
Fund
Total
Total
£
£
£
£
18,448
0
18,448
17,840
364
364
141
18,812
0
18,812
17,981
0
0
0
0
3,213
0
3,213
2,596
841
0
841
0
769
0
769
0
4,823
0
4,823
2,596
684
0
684
654
684
0
684
654

TRUSTEES RESPONSIBILITIES IN RELATION TO THE ACCOUNTS

Charity Law requires the Trustees to prepare accounts for each financial year which comply with the regulations set out in the Charities Act 2011. The Trustees have elected to take advantage of the provisions that apply to small charities and have prepared a Receipts and Payments Account and Statement of Assets and Liabilities which are set out on pages 5 and 6.

Approved by the Trustees on 31st August 2023 and

Signed on their behalf by Trustee

6

COMMUNITY OF AIDAN AND HILDA

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022

1. BASIS OF ACCOUNTING

The accounts have been prepared under the “Receipts and Payments” basis as prescribed by the Charity Commissioners, and they meet the appropriate legal requirements.

2. RECEIPTS
Note
a) Voluntary Receipts
Gifts and Donations
Gift Aided Donations and Tax Recovered
b) Charitable Activities
Book Sales - primary purpose trading
Retreat Income
c) Asset and Investment Sales etc
Loans repaid
Loans received
3. PAYMENTS
a) Costs of Charitable Activities
Building Repairs and Maintenance
Book Purchases
Office, Secretarial and Administration
4
Retreat Expenses
Staff and Volunteer Expenses (incl training)
Staff (Self Employed Individuals)
Travel		 Unrestricted
Restricted
Total
Total
Funds
Funds
2022
2021
£
£
£
£
15,774
15,774
25,382
23,472
23,472
20,503
39,246
0
39,246
45,885
3,048
3,048
0
29,287
29,287
21,513
32,335
0
32,335
21,513
0
0
29,000
0
0
20,000
0
0
0
49,000
2,088
2,088
8,709
2,120
2,120
0
11,282
11,282
7,557
25,109
25,109
22,766
2,221
2,221
2,829
22,631
22,631
23,454
1,449
1,449
0
66,900
0
66,900
65,315

7

COMMUNITY OF AIDAN AND HILDA

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2022

3. PAYMENTS (continued)
Note
b) Costs of Generating Funds
Publicity, Mission and Outreach
c) Governance Costs
Accountancy and Independent Examination
d) Asset and Investment Purchases etc
Loans made
Loans repaid		 Unrestricted
Restricted
Total
Total
Funds
Funds
2022
2021
£
£
£
£
3,196
3,196
1,224
3,196
0
3,196
1,224
654
654
630
654
0
654
630
0
0
29,000
0
0
20,000
0
0
0
49,000

4. ANALYSIS OF OFFICE, SECRETARIAL AND ADMINISTRATION COSTS

Books and Publications
Cleaning Costs
IT and Computer
Licences and Subscriptions
Printing, Postage and Stationery
Secretarial Support
Sundry Administration and Office
Telephone and Internet		 Total
Total
£
£
0
0
960
90
5,388
771
35
366
1,894
1,331
2,494
3,555
511
512
0
932
11,282
7,557

5. RESTRICTED FUNDS

The charity held no restricted funds during or at the end of the financial year.

6. PAYMENTS TO TRUSTEES

No payments were made to trustees or any persons connected with them during this financial period. No other material transaction took place between the organisation and a trustee or any person connected with them.

8

COMMUNITY OF AIDAN AND HILDA

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022

7. RELATED PARTY TRANSACTIONS

During the year the following related party transactions took place:

A gift of £2,000 was given in November 2022 to Lindisfarne Trust (charity number 1092445) to assist with capital improvements to the properties held by Lindisfarne Trust. The two charities work closely together and Lindisfarne Trust has a particular responsibility to manage the property and other facilities of the Community of Aidan and Hilda, including the regular maintenance and improvement of the Community’s buildings and other assets, in keeping with the ethos of the Community, and so to offer spiritual renewal and refreshment to guests, pilgrims and visitors.

8. RISK ASSESSMENT

The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.

9. PUBLIC BENEFIT

The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.

10. INTRODUCTION OF BANK ACCOUNT

The balance of £141 held by PayPal as at 31st December 2021 was inadvertently omitted from the Statement of Assets and Liabilities in the previous years accounts. It has been added into the accounts this year as an adjustment to balances brought forward.

The PayPal account is primarily used for Overseas Community Members to pay into, as PayPal offers a simpler payment method for international payments. The charity movement on the PayPal account in 2021 is disclosed below:

£
Receipts in 2021 6,406
Expenditure in 2021 (905)
Transferred to the Charity's NatWest bank account in 2021 (6,939)

Note also that an amount of £2,139 was paid out of PayPal to Lindisfarne Trust (charity number 1092445) in 2021. This amount was received into the PayPal account in error, it was in fact destined for Lindisfarne Trust.

11. POST YEAR END EVENT

The charity was fortunate to receive a generous legacy of £20,000 in February 2023. The Trustees plan to utilise this to establish a designated Bursary Fund to support individuals who might not otherwise be able to afford the full cost of a Community event.

9

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS

I report to the trustees on my examination of the accounts of the Community of Aidan and Hilda for the year ended 31st December 2022.

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

Responsibilties and basis of report

I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: J Irvinesmith FCIE

Date: …..................20235th September

Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF

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