**ANNUAL REPORT AND STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2022**
## **CHARITY REGISTRATION No: 1055306**
Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF
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## **COMMUNITY OF AIDAN AND HILDA**
## **CONTENTS**
Page 3 Legal and Administrative Information Page 4 Trustees' Report Page 5 Statement of Receipts and Payments Page 6 Statement of Assets and Liabilities Pages 7 to 9 Notes to the Accounts Page 10 Independent Examiners Report to the Trustees
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## **COMMUNITY OF AIDAN AND HILDA**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
**CHARITY NUMBER** 1055306 **CHARITY REGISTRATION DATE** 16th May 1996 **START OF FINANCIAL YEAR** 1st January 2022 **END OF FINANCIAL YEAR** 31st December 2022 **TRUSTEES WHO SERVED DURING** Geoff Holt (Chair) **THE YEAR TO 31 DECEMBER 2022** Janet Bissex Joy Holt (resigned 3rd July 2023) Linda Butler (resigned 3rd July 2023) Ruth Stock
## **TRUSTEES APPOINTED AFTER THE** Dr Lars Knutsen (appointed 17th January 2023) **YEAR END**
The existing trustees appoint any new trustees following the provisions laid out in the Charity's governing instrument.
**GOVERNING INSTRUMENT** Charitable Trust Deed dated 22 April 1996
## **OBJECTS**
The advancement of the Christian religion, in particular:
- to develop an international ecumenical Christian community with a shared way of life
- **·** the resourcing of houses of prayer and hospitality
- to promote research, education and resourcing of the existing and emerging church
- to encourage spiritual growth through pilgrimage, retreats and provision of resources for worship and prayer
**BANKERS** National Westminster Bank Plc Stratford-Upon-Avon **CORRESPONDENCE ADDRESS** 137 Newton Road Sparkhill Birmingham B11 4PU
**INDEPENDENT EXAMINER** Independent Examiners Limited Unit 2 The Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF
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## **COMMUNITY OF AIDAN AND HILDA**
## **TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2022**
## **Review of activities during the year**
Our membership has continued to steadily increase during the year, both nationally and internationally. We are aware of growing interest in dispersed New Monastic community and living by a Way of Life, a rhythm of prayer, and a network of Soul Friendship.
As we emerge from the impact of the Covid-19 pandemic, many individuals have continued to find the Way of Life of the Community to be a real support and encouragement. Being able to connect with one another through Zoom and other digital means has been greatly appreciated by many, recognising that in person contact may not always be practicable for a number of reasons.
We have introduced a hybrid approach for our Community Annual Gathering and Voyagers Retreat, offering both inperson and online options, and as a result significantly more people have been involved and included.
We continue to value the inspirational leadership of our three Guardians – Simon Reed, Penny Warren and Graham Booth, and the wisdom of our Caim Council and Trustees through the year, as well as the ongoing support of our Founding Guardian, Ray Simpson. Our Community Administrator Richard Brassington continues to provide an excellent point of contact and support for Members and Friends, and has introduced important improvements to our administrative and communication systems.
Finances for the Community account have held up well during the year. A generous legacy is expected early in 2023, which will allow us to set up a designated Bursary Fund to support individuals who might not otherwise be able to afford the full cost of a Community event. Our aspiration is that finance should not be a bar.
The implications for our work on Holy Island have been considered in the report for Lindisfarne Trust Ltd.
We believe we can look forward with confidence to the work and ministry of the Community growing further in 2023
We were pleased to welcome Dr Lars Knutsen to the Trustee Board in January 2023 and we anticipate appointing an additional Trustee in September 2023, to further strengthen the Trustee Board.
## **Details of any funds materially in deficit**
There are none.
## **Policy on Reserves**
The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.
## **Trustees Responsibilities**
The Charities Act 2011 require the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the trust and of the surplus of the trust for that period. In preparing those financial statements the trustees are required to:
- Select suitable accounting policies and apply them consistently
·· Make judgements and estimates that are reasonable and prudentp g g pp p p trust will continue in existence.
The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the trust. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the Trustees:
Date: 31st August 2023
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## **COMMUNITY OF AIDAN AND HILDA**
## **STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 DECEMBER 2022**
|Notes
**RECEIPTS :**
Voluntary Receipts
2a
Charitable Activities
2b
Asset and Investment Sales etc
2c
**TOTAL RECEIPTS**
**PAYMENTS :**
Costs of Charitable Activities
3a
Costs of Generating Funds
3b
Governance Costs
3c
Asset and Investment Purchases etc
3d
**TOTAL PAYMENTS**
**NET RECEIPTS/(PAYMENTS)**
Cash Balances Brought Forward
Add Omitted Bank Balance
10
**CASH BALANCES CARRIED FORWARD**|Unrestricted
Restricted
Total
Total
Funds
Funds
2022
2021
£
£
£
£
39,246
0
39,246
45,885
32,335
0
32,335
21,513
0
0
0
49,000
**71,581**
**0**
**71,581**
**116,398**
66,900
0
66,900
65,315
3,196
0
3,196
1,224
654
0
654
630
0
0
0
49,000
**70,750**
**0**
**70,750**
**116,169**
**831**
**0**
**831**
**229**
17,981
0
17,981
17,611
0
0
0
141
**18,812**
**0**
**18,812**
**17,981**|
|---|---|
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## **COMMUNITY OF AIDAN AND HILDA**
## **STATEMENT OF ASSETS AND LIABILITIES**
## **AS AT 31 DECEMBER 2022**
|**CASH ASSETS**
Bank Account
PayPal Account
**OTHER ASSETS**
Gift Aid Tax Receivable
Gift Aid Tax Rebate due
Other Debtors
Computer Equipment
**LIABILITIES**
Independent Examiners Fees|Unrestricted
Restricted
**31-Dec-22**
**31-Dec-21**
Fund
Fund
**Total**
**Total**
£
£
**£**
**£**
18,448
0
18,448
17,840
364
364
141
**18,812**
**0**
**18,812**
**17,981**
0
0
0
0
3,213
0
3,213
2,596
841
0
841
0
769
0
769
0
**4,823**
**0**
**4,823**
**2,596**
684
0
684
654
**684**
**0**
**684**
**654**|
|---|---|
## **TRUSTEES RESPONSIBILITIES IN RELATION TO THE ACCOUNTS**
Charity Law requires the Trustees to prepare accounts for each financial year which comply with the regulations set out in the Charities Act 2011. The Trustees have elected to take advantage of the provisions that apply to small charities and have prepared a Receipts and Payments Account and Statement of Assets and Liabilities which are set out on pages 5 and 6.
Approved by the Trustees on 31st August 2023 and
Signed on their behalf by Trustee
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## **COMMUNITY OF AIDAN AND HILDA**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022**
## **1. BASIS OF ACCOUNTING**
The accounts have been prepared under the “Receipts and Payments” basis as prescribed by the Charity Commissioners, and they meet the appropriate legal requirements.
|**2. RECEIPTS**
Note
**a) Voluntary Receipts**
Gifts and Donations
Gift Aided Donations and Tax Recovered
**b) Charitable Activities**
Book Sales - primary purpose trading
Retreat Income
**c) Asset and Investment Sales etc**
Loans repaid
Loans received
**3. PAYMENTS**
**a) Costs of Charitable Activities**
Building Repairs and Maintenance
Book Purchases
Office, Secretarial and Administration
4
Retreat Expenses
Staff and Volunteer Expenses (incl training)
Staff (Self Employed Individuals)
Travel|Unrestricted
Restricted
Total
Total
Funds
Funds
2022
2021
£
£
£
£
15,774
15,774
25,382
23,472
23,472
20,503
**39,246**
**0**
**39,246**
**45,885**
3,048
3,048
0
29,287
29,287
21,513
**32,335**
**0**
**32,335**
**21,513**
0
0
29,000
0
0
20,000
**0**
**0**
**0**
**49,000**
2,088
2,088
8,709
2,120
2,120
0
11,282
11,282
7,557
25,109
25,109
22,766
2,221
2,221
2,829
22,631
22,631
23,454
1,449
1,449
0
**66,900**
**0**
**66,900**
**65,315**|
|---|---|
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## **COMMUNITY OF AIDAN AND HILDA**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
|**3. PAYMENTS (continued)**
Note
**b) Costs of Generating Funds**
Publicity, Mission and Outreach
**c) Governance Costs**
Accountancy and Independent Examination
**d) Asset and Investment Purchases etc**
Loans made
Loans repaid|Unrestricted
Restricted
Total
Total
Funds
Funds
2022
2021
£
£
£
£
3,196
3,196
1,224
**3,196**
**0**
**3,196**
**1,224**
654
654
630
**654**
**0**
**654**
**630**
0
0
29,000
0
0
20,000
**0**
**0**
**0**
**49,000**|
|---|---|
## **4. ANALYSIS OF OFFICE, SECRETARIAL AND ADMINISTRATION COSTS**
|Books and Publications
Cleaning Costs
IT and Computer
Licences and Subscriptions
Printing, Postage and Stationery
Secretarial Support
Sundry Administration and Office
Telephone and Internet|**Total**
**Total**
£
£
0
0
960
90
5,388
771
35
366
1,894
1,331
2,494
3,555
511
512
0
932
11,282
7,557|
|---|---|
## **5. RESTRICTED FUNDS**
The charity held no restricted funds during or at the end of the financial year.
## **6. PAYMENTS TO TRUSTEES**
No payments were made to trustees or any persons connected with them during this financial period. No other material transaction took place between the organisation and a trustee or any person connected with them.
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## **COMMUNITY OF AIDAN AND HILDA**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022**
## **7. RELATED PARTY TRANSACTIONS**
During the year the following related party transactions took place:
A gift of £2,000 was given in November 2022 to Lindisfarne Trust (charity number 1092445) to assist with capital improvements to the properties held by Lindisfarne Trust. The two charities work closely together and Lindisfarne Trust has a particular responsibility to manage the property and other facilities of the Community of Aidan and Hilda, including the regular maintenance and improvement of the Community’s buildings and other assets, in keeping with the ethos of the Community, and so to offer spiritual renewal and refreshment to guests, pilgrims and visitors.
## **8. RISK ASSESSMENT**
The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
## **9. PUBLIC BENEFIT**
The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.
## **10. INTRODUCTION OF BANK ACCOUNT**
The balance of £141 held by PayPal as at 31st December 2021 was inadvertently omitted from the Statement of Assets and Liabilities in the previous years accounts. It has been added into the accounts this year as an adjustment to balances brought forward.
The PayPal account is primarily used for Overseas Community Members to pay into, as PayPal offers a simpler payment method for international payments. The charity movement on the PayPal account in 2021 is disclosed below:
||£|
|---|---|
|Receipts in 2021|6,406|
|Expenditure in 2021|(905)|
|Transferred to the Charity's NatWest bank account in 2021|(6,939)|
Note also that an amount of £2,139 was paid out of PayPal to Lindisfarne Trust (charity number 1092445) in 2021. This amount was received into the PayPal account in error, it was in fact destined for Lindisfarne Trust.
## **11. POST YEAR END EVENT**
The charity was fortunate to receive a generous legacy of £20,000 in February 2023. The Trustees plan to utilise this to establish a designated Bursary Fund to support individuals who might not otherwise be able to afford the full cost of a Community event.
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## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS**
I report to the trustees on my examination of the accounts of the Community of Aidan and Hilda for the year ended 31st December 2022.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
## **Responsibilties and basis of report**
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of
- · accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: J Irvinesmith FCIE
Date: …..................20235th September
Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF
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