2022-03-31-accounts

GRIMSBY, CLEETHORPES & DISTRICT DIAL-A-RIDE

TRUSTEES’ ANNUAL REPORT & ACCOUNTS

FOR THE YEAR ENDING 31 MARCH 2022

CONTENTS

Company/Charity Particulars	Page 2
Trustees’ Report	Pages 3-5
Statement of Financial Activities	Page 6
Balance Sheet	Page 7
Notes to the Accounts	Pages 8-11
Charity Independent Examiner’s Report	Page 12

Company Number 3168259 Charity Number 1054823

GRIMSBY, CLEETHORPES & DISTRICT DIAL-A-RIDE

COMPANY/CHARITY PARTICULARS FOR THE YEAR ENDING 31 MARCH 2022

Directors & Trustees[(currently & for the entire period reported unless shown otherwise)]

Chair John C Shepherd Treasurer Alan Targett Frank S Bemrose David M Houlton David McIntyre[(from 03Feb22)] Sandra Abbott[(until 03Feb22)] Company Number 3168259 Charity Number 1054823 Registered Office Hadley Ridge, North End Goxhill, North Lincolnshire DN19 7JX Operating Address The Ice House, Victor Street Grimsby, North East Lincolnshire DN32 7QN Telephone [phone] Email [e-mail] Banker Co-operative Bank 27 South St. Mary’s Gate Grimsby, North East Lincolnshire DN31 1JD Independent Examiner Acara Accountancy Hadley Ridge, North End Goxhill, North Lincolnshire DN19 7JX Solicitor Bridge McFarland 19 South St. Mary’s Gate Grimsby, North East Lincolnshire DN31 1JD

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GRIMSBY, CLEETHORPES & DISTRICT DIAL-A-RIDE TRUSTEES’ ANNUAL REPORT - YEAR ENDING 31 MARCH 2022

The trustees, who are also the directors of the charity for the purposes of the Companies Act, submit their annual report and the financial statements of the charity for the year ended 31 March 2022.

Statement of trustees’ responsibilities

Company and charity law requires the trustees to prepare accounts for each financial year or period that give a true and fair view of the state of the affairs of the company and of the surplus or deficit for that year. In preparing those accounts the trustees are required to:

• Select suitable accounting policies and then apply them consistently.

• Make judgements and estimates that are reasonable and prudent.

• State whether applicable accounting standards have been followed, subject to any material departures being disclosed and explained in the accounts.

• Prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue business.

The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Objectives, principal activity & organization structure

Grimsby, Cleethorpes & District Dial-A-Ride is a company limited by guarantee number 3168259, incorporated on 6 March 1996, and registered with the Charity Commission on 23 April 1996, charity number 1054823.

The charity’s objective, stated in its Memorandum and Articles of Association, is to provide flexible, accessible transport for people who find it difficult to use public transport due to illness, disability or age.

Trustees/Directors

Trustees of the charity are also directors of the company and are appointed at the Annual General Meeting (AGM) with casual vacancies during the year filled by co-option. The names of the present trustees are listed on page 2, which also shows all others who served as trustees/directors during the year being reported. The trustees meet at monthly intervals. The company is limited by guarantee, rather than share capital, so no trustees hold any shares in it. Take up of training courses specifically aimed at trustees is encouraged. Locally such courses are run by Voluntary Action North East Lincolnshire, to which Dial-A-Ride is affiliated.

Review of the year

What a difference 12 months can make to the daily running of Dial-a-Ride (DAR).

Page 3

GRIMSBY, CLEETHORPES & DISTRICT DIAL-A-RIDE TRUSTEES’ ANNUAL REPORT - YEAR ENDING 31 MARCH 2022

April 2021 saw us still in a lockdown although the end was in sight with mid-May being spoken about for the lifting of restrictions. All we needed now was to try and entice all our volunteer drivers back to pre-covid levels. Unfortunately some of the drivers declined to return for various reasons, some being other commitments, personal or family.

So we now had 8 buses, down from 9, with a complement of 11 drivers. Thankfully, as the restrictions came off, demand from our members increased very gradually so we (up to a point) were able to manage things on a first-come basis while making our members aware that at present we could not provide the service that we used to prior to covid.

Passengers Carried (Aid Type) between 1/4/2021 and 1/4/2022 were as follows, with the previous year’s figures in brackets:

----- Start of picture text -----
Carried Cleethorpes Grimsby Immingham Rural Total
4159 6475 45 664 11343
Ambulant
(1844) (3407) (10) (511) (5772)
115 399 4 163 681
Wheelchair
(10) (187) (0) (51) (248)
225 181 2 28 436
Aided
(69) (68) (0) (0) (137)
56 452 2 24 534
Companions
(1) (165) (0) (10) (176)
4555 7507 53 879 12994
Total
(1924) (3827) (10) (572) (6333)
----- End of picture text -----

Trip purposes (Standard Fare) also changed due to the lifting of the lockdown restrictions and were as follows, with the previous year’s figures in brackets:

----- Start of picture text -----
Trip Cleethorpes Grimsby Immingham Rural Total
Purpose
Day 8131.90 14214.90 0.00 1879.10 24225.9
Centre (3577.00) (5810.90) (0.00) (774.90) (10162.80)
0.00 777.00 0.00 0.00 777.00
Education
(0.00) (367.5) (0.00) (0.00) (367.50)
1682.10 1928.10 109.20 253.00 3972.40
Health
(917.00) (626.20) (9.80) (254.90) (1807.90)
0.00 0.00 0.00 0.00 0.00
Home
(7.00) (7.00) (0.00) (0.00) (14.00)
150.60 196.20 0.00 10.70 357.5
Leisure
(32.30) (290.50) (0.00) (0.00) (322.80)
Personal 434.80 1017.80 9.80 92.80 1555.20
Business (224.00) (1001.80) (0.00) (60.90) (1286.70)
301.00 437.50 0.00 121.70 860.20
Religion
(0.00) (171.50) (0.00) (17.50) (189.00)
2030.20 4353.10 108.00 512.20 7003.50
Shopping
(1596.00) (3694.10) (39.20) (939.10) (6268.40)
----- End of picture text -----

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GRIMSBY, CLEETHORPES & DISTRICT DIAL-A-RIDE TRUSTEES’ ANNUAL REPORT - YEAR ENDING 31 MARCH 2022

----- Start of picture text -----
Trip Cleethorpes Grimsby Immingham Rural Total
Purpose
2579.2 2277.40 4.90 235.00 5096.5
Social
(0.00) (0.00) (0.00) (0.00) (0.00)
112.40 59.50 0.00 0.00 171.90
Trip Out
(10.50) (7.20) (0.00) (0.00) (17.70)
384.70 851.80 0.00 7.00 1243.50
Visiting
(178.90) (502.30) (0.00) (0.00) (681.2)
14.00 42.00 0.00 0.00 56.00
Work
(87.50) (119.00) (0.00) (0.00) (206.50)
15820.90 26155.30 231.90 3111.50 45319.60
Total
(6630.20) (12598) (49.00) (2047.30) (21324.50)
----- End of picture text -----

Thanks once again to our dedicated office staff, Marianne, Fiona and Ken, who started selling items through various car boot sales, online market sites and pick-ups from the office. These activities culminated in the following amounts being raised: £764.11 (car boot) £121.00 (online or collected from office) Total: £885.11

One of our biggest challenges now is to recruit some new drivers, which is proving exceptionally challenging, as people do not seem to want to volunteer for no monetary reward.

We are still not out of the woods at the moment but feel more hopeful now than we did this time last year and again give personal thanks to all the office staff and volunteer drivers for helping to get DAR through another very tough year.

Reserves Policy

The trustees do not consider it necessary or appropriate to set a formal reserves policy at the present time. Dial-A-Ride’s closing unrestricted reserves of £38K, excluding tangible fixed assets, a reduction to the level prior to the distortions of last year. Assuming that activities return to their pre-pandemic level, cash flow should continue to be adequate to meet both the charity’s normal running costs and finance lease obligations.

Small Company exemptions

This report has been prepared in accordance with the special provisions relating to small companies within the Companies Act 2006.

Approved by the Directors and signed on their behalf by:

John Shepherd Director & Chair of the Trustees

06 September 2022

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GrSmsbyp Cleethorpes & Dlstrlct Dlal-A-Rlde Stateii)ent of Finaiicial Artivities for the year endliig 31 March 2022 2022 Total 2021 ToLIl Note nds Income and endowments froni: CwtK)ns, grants arwJ18J&ies 2,313 10,175 12.488 28.933 charrtab￿ ￿v￿eS 85,24) 85.240 121.747 InV&tn￿ Totsl incon 87,555 10.175 97.730 150,741 Expefidilure on: Ratsirmj fijnds charitib￿ kni￿e5 132,228 10.175 142.403 133.716 1.081 953 Total outgoing re50ur 133,3(P) 10.175 143.484 134,f09 Net Income1{exp￿iture} (45,754) (45,754) 16,072 Tratbsfers between fut (2,￿) Other recognized gainsl(losses) Ga1￿(￿55eS) on ievaluation of fixed as*ts Other gainsl(ksses) Net movement in funds (43,254) 12.5]0) (45,754) 16,072 Reconciliatlon of funds: Total funds brought f(Kwanl 143,738 163,738 147,CO6 Totsl funds (arried forward io I￿.484 17.X 117,984 163.738 CLynts7nyllb. 3168259 . Chantylvo. J051823

Griiiisl)yp aeetllorpes & District Dial-A-Ri(le Balance Slieet as at 31 March 2022 20ZZ 2021 Fixed a55ets 79,863 30,OS2 11,600 41,6S2 63,38B 6,419 69,807 Cwra)I liabihts Crn4itors due ¥¥th"n cre 13,5311 14,9641 38,121 fA,843 117,984 163,738 Fur15 io. li io, li 100,484 17,5CI) 117,984 143,738 163,738 The tjrth confim that for ￿ year eThl8J 31 March 2022: the Crynparry was to exeny)tion firm 477 cé C(¥nparies Art 2C#)6 (Trhe Artl wektirwJ to small companhs . the nmb6Y5 have I.￿u1r￿ fv Ccryany to obtsin ￿ a￿1r( (l its 4É4" ￿bon 476 of the A£L The t"rth their rESp￿ts"frOes fv c(¥th"ng of £t with rfstert to acc￿nting rKoids and the preparBtJcn cé ￿coUnts. The finarKial stateme¥ts halp bey) prepared in accoidarKe wrth p￿151(￿9 arvlK3trAg to c(ry)3ries 9Jbi￿ to yrdl crmparies rgJirre a￿1 in accryd￿Ce ￿1th FRS102 SIYIP. The finarKial Ststeft￿s were by the Dirthrs on C6 2022 arp sign8J cffi their by.. hn C ￿4)￿rd 'rth'lTnLtr I(h3ir) The page5 8 tD 11 form pait of ￿cc￿¥￿. a%￿￿ny￿0. 3168259 . akniiity th 1054823 PJF7

Grimsbyi Cleethorpes & District Dial A Ride Notes to tlie Accounts for tlie year eiidiiig 31 Marcli 2022 l Ac(ounting rrt)licies Basis of prewatK)n of fin￿KIal statemerts Tlkse financkl 5￿te￿￿[ts ha￿ LEin the hi5tC¥Kal cL&s conlEfit￿ and in c(￿a￿e wth 'Accwnb"ng Re￿I￿"r￿j ￿ Ch3tts"es: gatem￿t (l applKable to chaiitio5 ￿￿aring th￿[ in ￿(01￿3F￿e th the F￿a￿la1 REyxMtirvJ gandaNI aLwIKable in the Ll( & RewNic of irdand IFRS 102), Eff￿tiVe l Januaiy 2019. Cwyany has tskEn thartJJe exan[l￿ kn ￿nar￿131 ndanl ￿.1 from the j.É￿nttO FMThILKe a ficfftN ttemen¢ on that it is 3 small corrparry. In((￿￿n9 resour i￿0[r￿r0 rp9)LJrcÉs are in ￿ 9)FA Wh￿ ￿ tharity is entst￿￿ to ￿ IrK(￿ and the arwJnt can tE owtTfied re￿naL￿ a(0J￿. RJMfing grants. ￿Kil￿1￿¥J furKiit¥J gr¥ts for ts wi'(hase of fixéxl as5. we I'￿(￿Jn5￿j in the fvl in the 9)FA in in vknrh try ai"e recavable. No arrwts atE Ir￿lU(b3￿ In the fffjatKk4 Statem￿ for saVLes thnat8J b< vcjrt￿ r￿ftS In uge cfrority a'e as Incl￿ Wh￿ Outfjoirwj reswr exwKliture s a[[￿J￿t￿ for on an bass and has L￿n cksificé under trEadings that JgiEgate all c(6ts iE4atgJ to e￿h (awoiy. cc6ts cann( ￿ dIr￿Y knbJted to Partrular headiro aikxat1￿I to ￿'￿t￿5 on a consstent wth ￿ rA the Fixed assets deweciation - Veliicles & office Equipment x£Yl a5￿ts a￿ irKILKled ui the accounts at cLsL 04JrEYiab'on is w(MO￿l to sP￿d cc6t of e ast ￿er its eX[￿d ￿%￿ul lrfe. CwreoafK)n (rf vthKles is ￿ a 5bBight fi￿ a 10 IrFe firm tsk de trE vehKk was filst r￿istered. EV)￿alK)n ￿ Lffte arml dKtrKal ¢Jn a st]aght line Lkisi5 3 ￿al5 from it5 date. Unrestrirted fuiKis Ur￿l￿￿￿tej general fund r￿t I￿L￿re [￿ell£s1, hthich is in furthJ7Ke cb]É(ts ￿ the (hatts. Restrirted funds Retht￿ funds a￿ funds that aiE in ￿(l￿darKe h￿th s[￿fiC restFKti'ons by the furMI tf(M"der5. Ewditure whKh n￿$ th critÉyia i4 ch¥Ga to ￿ fvr¥J, tfv th a fair allLKkn'on of marw1￿￿ and supwrt cost5 apyLVtiate. Th aim c e￿ r&trKtd fiJTrJ 15 e8

Grimsbyi Cleethorpes & District Dial A Ride Notes to tlie Accoiiiits for tlie year elid11￿ 31 Mar(1I 2022 2 CKMa￿n5 &1gwies (all fi￿￿e$ £) lthrestiirted RestrKted 3nts 10.175 2022 10.175 2,313 2021 23,584 L313 13 10.175 12,488 28,993 empkw saaiie5. laH Q 2022 49,177 17,ffi9 8,787 8,243 2021 49,177 17, 8,787 8,243 Fai'e Ir￿ Fuel Relyate (D￿ B5￿ xhen} 10,026 8,825 2,381 830 Registrat￿ fs 121747 4 Exwmliture durélable &tivitfies restrirted RestrKted 10.175 2022 49,039 576 20,450 17,631 24,527 9,4&5 3,018 9,187 2021 47.285 576 12,849 17.831 20,966 16,940 2,212 6,725 2,538 1,472 1.293 1,177 Emplfft cc6ts pa￿￿1 surwrt Vehide fud Vehide (rth￿. nmnThJ c(&5 Vehi(k dwiacrf) Tr￿ul￿nCe nwl alk￿r￿a5 Iyfice Rent EquipTrent & sof￿￿ 576 20,450 17,631 24,527 9,456 3,018 9,187 2,073 2,073 2.204 Short I￿e ￿ul￿t (tYofft} ￿ LL)sfj on fixal Lw intw'6 & chJ'g6 9JrKiry exFry 11.495} {1,495} {2,(￿) 1.729 514 133 716 5 (Aher costs lal figJES I) ulatory c￿1 1022 2021 953 I,(*i 953 Paje 9

Grimsbyi Cleethorpes & District Dial A Ride Notes to t1￿ Accou17ts for tlie year eiidiiig 31 Marcli 2022 6 Ta￿lble fixwl assets {al fttju￿ O Vehide5 EqU1w￿￿t Tota ght fLThaNI at 31 Marth 2021 I￿On5 196,Y15 5,495 13,402 2(P3,747 5,495 Caiiial frmward at 31 March 2022 DeprKlab￿j ght fixV￿lI at 31 March 2021 97,4XJ 24,527 13,402 110,852 24,527 CairiÉ)J frywail at 31 March 2022 Net t￿k value Dught fc#waNI at 31 March 2021 31 March 2022 98.895 ,895 7 Debtors 2012 5,962 2021 Savice (watry5 frart 8 thdfto Tr&Je OE¥Jt ouah5 2022 2,511 2021 2,289 9 Qed6tors the after more than l year {al £1 2022 2021 io Fmls blf at clf IAw2021 1Komiry 0￿wing Trath 31Mar22 143,738 87,555 1133J(P)) 2,￿ l(K),484 iai fvwyes Q Unrestiicted Restrlcted [￿￿(tej fijrth: RerKteJ fijtvts reraved aTrJ the year were from Jc& Reterti fc¥- trNAFds salariES. Ip#JKted ftJrKYs I'dated to a ¢*xkltic￿ of £25,CQ) 2910V2019 frr &3rtxapE'5 East CLh75t corT￿U￿￿Y BJrNJ tDWa"d5 the purchae of a neN minibus. The grant had 10 yeai. rv#rKts.C￿ ow Lse aTrJ d￿[￿1 ik. unts"12910V2029 . LEryrrfJ acrcss that wvxl. P3Je io

Grimsbyi Cleethorpes & District Dial A Ride Notes to the Accounts for tlie year eiidiiig 31 March 2022 11 Anal￿$ of net assets bel￿ [￿d5 (all knres £1 T￿l￿￿e ￿ed assets NÉt cU￿É￿t assets rK (liabIrt￿l Total PJ,863 62,363 17,5C 12 Enlployee costs ErMIunk￿ts low's Natthal [n9JI2r￿e (after Emkty AJbnarKe) iai O 2022 47,1 2021 45,210 49,039 47,285 £￿,(AXI [43 ￿ ffVP. aveiage full £¥Juwaknt nurriE¥- duri￿ year was 11 12021.. 2.1). 13 T￿￿tee5 reniuiwation expe￿e$ (Induth￿ related party tra1￿CtionS} No lEmun￿atiOn was dirfrtty crf" indirEftty paid (A" payable duing the year, of the the charitylc(mro)y, to any tntst￿ or p&scK)Is) known to te (Cl)￿t8j th￿. The (cfftiltt￿ thj wwer rne a gft tr) ￿ value of £32 to one of t￿1. nuntrA'. rEimbJTsawt of ext￿￿ has teen y￿11 te maje to ary (l the tnA£s kn r&kXt fina￿￿4 ￿r. 14 Men1bers' Ikbfihty chaitr s i￿[1￿y71ed a5 a compary gUardrt￿ a￿1 ha5 ro tse Ca￿{31. liah.lity rf ead) nHnLkr is lirTht8J to £10. 15 Control relationship conwany ￿ limtyj ty JJ&ait 9xh is cCntrD1￿ ￿ ts truths as a tt￿trd al asp&ts rA the nJmiTrJ of t￿ crAnp3ny. PaJe 11

Independent Examiner’s Report

Report to the trustees/directors of Grimsby, Cleethorpes & District Dial-ARide (company number 3168259 & registered charity number 1054823) on accounts for the year ended 31 March 2022 as set out on pages 1 to 11.

I report to the trustees on my examination of the accounts of the above charity (‘the Trust’) for the year ended 31 March 2022

Responsibilities and basis of report

As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and, in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

For a third consecutive year, the charity failed to hold an Annual General Meeting so the 2018/19, 2019/20 & 2020/21 accounts have not been tabled at an AGM. Internal controls for bank accounts appear to allow one individual to have effective sole charge of transaction instructions to the bank rather than mandatory dual authorization.

I confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that, in any material respect:

• accounting records were not kept in accordance with section 130 of the Act, or

• the accounts do not accord with the accounting records.

Beyond the above observations, I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

John Guggiari

John Guggiari FCCA 01 August 2022

Acara Accountancy, Hadley Ridge, North End, Goxhill, North Lincolnshire DN19 7JX

A f f o r d a b l e C h ar i t y A c c o un t i n g , R e a l is t i c A d v i c e

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