## **GRIMSBY, CLEETHORPES & DISTRICT DIAL-A-RIDE** 

# **TRUSTEES’ ANNUAL REPORT & ACCOUNTS** 

# **FOR THE YEAR ENDING 31 MARCH 2022** 

## **CONTENTS** 

|Company/Charity Particulars|Page 2|
|---|---|
|Trustees’ Report|Pages 3-5|
|Statement of Financial Activities|Page 6|
|Balance Sheet|Page 7|
|Notes to the Accounts|Pages 8-11|
|Charity Independent Examiner’s Report|Page 12|



**Company Number 3168259 Charity Number 1054823** 



## **GRIMSBY, CLEETHORPES & DISTRICT DIAL-A-RIDE** 

## **COMPANY/CHARITY PARTICULARS FOR THE YEAR ENDING 31 MARCH 2022** 

Directors & Trustees[(currently & for the entire period reported unless shown otherwise)] 

Chair John C Shepherd Treasurer Alan Targett Frank S Bemrose David M Houlton David McIntyre[(from 03Feb22)] Sandra Abbott[(until 03Feb22)] Company Number 3168259 Charity Number 1054823 Registered Office Hadley Ridge, North End Goxhill, North Lincolnshire DN19 7JX Operating Address The Ice House, Victor Street Grimsby, North East Lincolnshire DN32 7QN Telephone 01472-269199 Email grimsbydialaride@yahoo.co.uk Banker Co-operative Bank 27 South St. Mary’s Gate Grimsby, North East Lincolnshire DN31 1JD Independent Examiner Acara Accountancy Hadley Ridge, North End Goxhill, North Lincolnshire DN19 7JX Solicitor Bridge McFarland 19 South St. Mary’s Gate Grimsby, North East Lincolnshire DN31 1JD 

Page 2 



**GRIMSBY, CLEETHORPES & DISTRICT DIAL-A-RIDE TRUSTEES’ ANNUAL REPORT - YEAR ENDING 31 MARCH 2022** 

The trustees, who are also the directors of the charity for the purposes of the Companies Act, submit their annual report and the financial statements of the charity for the year ended 31 March 2022. 

## **Statement of trustees’ responsibilities** 

Company and charity law requires the trustees to prepare accounts for each financial year or period that give a true and fair view of the state of the affairs of the company and of the surplus or deficit for that year. In preparing those accounts the trustees are required to: 

- Select suitable accounting policies and then apply them consistently. 

- Make judgements and estimates that are reasonable and prudent. 

- State whether applicable accounting standards have been followed, subject to any material departures being disclosed and explained in the accounts. 

- Prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue business. 

The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

## **Objectives, principal activity & organization structure** 

Grimsby, Cleethorpes & District Dial-A-Ride is a company limited by guarantee number 3168259, incorporated on 6 March 1996, and registered with the Charity Commission on 23 April 1996, charity number 1054823. 

The charity’s objective, stated in its Memorandum and Articles of Association, is to provide flexible, accessible transport for people who find it difficult to use public transport due to illness, disability or age. 

## **Trustees/Directors** 

Trustees of the charity are also directors of the company and are appointed at the Annual General Meeting (AGM) with casual vacancies during the year filled by co-option. The names of the present trustees are listed on page 2, which also shows all others who served as trustees/directors during the year being reported. The trustees meet at monthly intervals. The company is limited by guarantee, rather than share capital, so no trustees hold any shares in it. Take up of training courses specifically aimed at trustees is encouraged. Locally such courses are run by Voluntary Action North East Lincolnshire, to which Dial-A-Ride is affiliated. 

## **Review of the year** 

What a difference 12 months can make to the daily running of Dial-a-Ride (DAR). 

Page 3 



**GRIMSBY, CLEETHORPES & DISTRICT DIAL-A-RIDE TRUSTEES’ ANNUAL REPORT - YEAR ENDING 31 MARCH 2022** 

April 2021 saw us still in a lockdown although the end was in sight with mid-May being spoken about for the lifting of restrictions. All we needed now was to try and entice all our volunteer drivers back to pre-covid levels. Unfortunately some of the drivers declined to return for various reasons, some being other commitments, personal or family. 

So we now had 8 buses, down from 9, with a complement of 11 drivers. Thankfully, as the restrictions came off, demand from our members increased very gradually so we (up to a point) were able to manage things on a first-come basis while making our members aware that at present we could not provide the service that we used to prior to covid. 

Passengers Carried (Aid Type) between 1/4/2021 and 1/4/2022 were as follows, with the previous year’s figures in brackets: 


**----- Start of picture text -----**<br>
Carried Cleethorpes Grimsby Immingham Rural Total<br>4159 6475 45 664 11343<br>Ambulant<br>(1844)  (3407)  (10)  (511)  (5772)<br>115  399  4  163  681<br>Wheelchair<br>(10)  (187)  (0)  (51)  (248)<br>225 181 2 28 436<br>Aided<br>(69)  (68)  (0)  (0)  (137)<br>56  452  2  24  534<br>Companions<br>(1)  (165)  (0)  (10)  (176)<br>4555  7507  53  879  12994<br>Total<br>(1924)  (3827)  (10)  (572)  (6333)<br>**----- End of picture text -----**<br>


Trip purposes (Standard Fare) also changed due to the lifting of the lockdown restrictions and were as follows, with the previous year’s figures in brackets: 


**----- Start of picture text -----**<br>
Trip  Cleethorpes Grimsby  Immingham Rural  Total<br>Purpose<br>Day  8131.90 14214.90 0.00 1879.10 24225.9<br>Centre  (3577.00)  (5810.90)  (0.00)  (774.90)  (10162.80)<br>0.00  777.00  0.00  0.00  777.00<br>Education<br>(0.00)  (367.5)  (0.00)  (0.00)  (367.50)<br>1682.10  1928.10  109.20  253.00  3972.40<br>Health<br>(917.00)  (626.20)  (9.80)  (254.90)  (1807.90)<br>0.00  0.00  0.00  0.00  0.00<br>Home<br>(7.00)  (7.00)  (0.00)  (0.00)  (14.00)<br>150.60  196.20  0.00  10.70  357.5<br>Leisure<br>(32.30)  (290.50)  (0.00)  (0.00)  (322.80)<br>Personal  434.80 1017.80 9.80 92.80 1555.20<br>Business  (224.00)  (1001.80)  (0.00)  (60.90)  (1286.70)<br>301.00  437.50  0.00  121.70  860.20<br>Religion<br>(0.00)  (171.50)  (0.00)  (17.50)  (189.00)<br>2030.20 4353.10 108.00 512.20 7003.50<br>Shopping<br>(1596.00)  (3694.10)  (39.20)  (939.10)  (6268.40)<br>**----- End of picture text -----**<br>


Page 4 



**GRIMSBY, CLEETHORPES & DISTRICT DIAL-A-RIDE TRUSTEES’ ANNUAL REPORT - YEAR ENDING 31 MARCH 2022** 


**----- Start of picture text -----**<br>
Trip  Cleethorpes Grimsby  Immingham Rural  Total<br>Purpose<br>2579.2  2277.40  4.90  235.00  5096.5<br>Social<br>(0.00)  (0.00)  (0.00)  (0.00)  (0.00)<br>112.40  59.50  0.00  0.00  171.90<br>Trip Out<br>(10.50)  (7.20)  (0.00)  (0.00)  (17.70)<br>384.70  851.80  0.00  7.00  1243.50<br>Visiting<br>(178.90)  (502.30)  (0.00)  (0.00)  (681.2)<br>14.00 42.00 0.00 0.00 56.00<br>Work<br>(87.50)  (119.00)  (0.00)  (0.00)  (206.50)<br>15820.90  26155.30 231.90  3111.50  45319.60<br>Total<br>(6630.20)  (12598)  (49.00)  (2047.30)  (21324.50)<br>**----- End of picture text -----**<br>


Thanks once again to our dedicated office staff, Marianne, Fiona and Ken, who started selling items through various car boot sales, online market sites and pick-ups from the office. These activities culminated in the following amounts being raised: £764.11 (car boot) £121.00 (online or collected from office) Total: £885.11 

One of our biggest challenges now is to recruit some new drivers, which is proving exceptionally challenging, as people do not seem to want to volunteer for no monetary reward. 

We are still not out of the woods at the moment but feel more hopeful now than we did this time last year and again give personal thanks to all the office staff and volunteer drivers for helping to get DAR through another very tough year. 

## **Reserves Policy** 

The trustees do not consider it necessary or appropriate to set a formal reserves policy at the present time. Dial-A-Ride’s closing unrestricted reserves of £38K, excluding tangible fixed assets, a reduction to the level prior to the distortions of last year. Assuming that activities return to their pre-pandemic level, cash flow should continue to be adequate to meet both the charity’s normal running costs and finance lease obligations. 

## **Small Company exemptions** 

This report has been prepared in accordance with the special provisions relating to small companies within the Companies Act 2006. 

## **Approved by the Directors and signed on their behalf by:** 

John Shepherd Director & Chair of the Trustees 

06 September 2022 

Page 5 



GrSmsbyp Cleethorpes & Dlstrlct Dlal-A-Rlde
Stateii)ent of Finaiicial Artivities
for the year endliig 31 March 2022
2022
Total
2021
ToLIl
Note
nds
Income and endowments froni:
CwtK)ns, grants arwJ18J&ies
2,313
10,175
12.488
28.933
charrtab￿ ￿v￿eS
85,24)
85.240
121.747
InV&tn￿
Totsl incon
87,555
10.175
97.730
150,741
Expefidilure on:
Ratsirmj fijnds
charitib￿ kni￿e5
132,228
10.175
142.403
133.716
1.081
953
Total outgoing re50ur
133,3(P)
10.175
143.484
134,f09
Net Income1{exp￿iture}
(45,754)
(45,754)
16,072
Tratbsfers between fut
(2,￿)
Other recognized gainsl(losses)
Ga1￿(￿55eS) on ievaluation of fixed as*ts
Other gainsl(ksses)
Net movement in funds
(43,254) 12.5]0)
(45,754)
16,072
Reconciliatlon of funds:
Total funds brought f(Kwanl
143,738
163,738
147,CO6
Totsl funds (arried forward
io
I￿.484
17.X
117,984
163.738
CLynts7nyllb. 3168259 . Chantylvo. J051823

Griiiisl)yp aeetllorpes & District Dial-A-Ri(le
Balance Slieet as at 31 March 2022
20ZZ
2021
Fixed a55ets
79,863
30,OS2
11,600
41,6S2
63,38B
6,419
69,807
Cwra)I liabiht*s
Crn4itors due ¥¥th"n cre
13,5311
14,9641
38,121
fA,843
117,984
163,738
Fur*15
io. li
io, li
100,484
17,5CI)
117,984
143,738
163,738
The tjrth confim that for ￿ year eThl8J 31 March 2022:
the Crynparry was to exeny)tion firm 477 cé
C(¥nparies Art 2C#)6 (Trhe Artl wektirwJ to small companhs .
the n*mb6Y5 have I.￿u1r￿ fv Ccryany to obtsin ￿ a￿1r( (l its
4É4" ￿bon 476 of the A£L
The t*"rth their rESp￿ts"frOes fv c(¥th"ng of
£t with rfstert to acc￿nting rKoids and the preparBtJcn cé ￿coUnts.
The* finarKial stateme¥ts halp bey) prepared in accoidarKe wrth p￿151(￿9
arvlK3trAg to c(ry)3ries 9Jbi￿ to yrdl crmparies rgJirre a￿1 in accryd￿Ce ￿1th
FRS102 SIYIP.
The* finarKial Ststeft￿s were by the Dirthrs on C6 2022
arp sign8J cffi their by..
hn C ￿4)￿rd
'rth'lTnLtr I(h3ir)
The page5 8 tD 11 form pait of ￿cc￿¥￿.
a%￿￿ny￿0. 3168259 . akniiity th 1054823
PJF7

Grimsbyi Cleethorpes & District Dial A Ride
Notes to tlie Accounts for tlie year eiidiiig 31 Marcli 2022
l Ac(ounting rrt)licies
Basis of prewatK)n of fin￿KIal statemerts
Tlkse financkl 5￿te￿￿[ts ha￿ LE*in the hi5tC¥Kal cL&s conlEfit￿ and in
c(*￿a￿e wth 'Accwnb"ng Re￿I￿"r￿j ￿ Ch3tts"es: gatem￿t (l
applKable to chaiitio5 ￿￿aring th￿[ in ￿(01￿3F￿e th the F￿a￿la1 REyxMtirvJ gandaNI
aLwIKable in the Ll( & RewNic of irdand IFRS 102), Eff￿tiVe l Januaiy 2019.
Cwyany has tskEn thartJJe exan[l￿ kn ￿nar￿131 *ndanl ￿.1 from the
j.É￿nttO FMThILKe a ficfftN ttemen¢ on that it is 3 small corrparry.
In((￿￿n9 resour
i￿0[r￿r0 rp9)LJrcÉs are in ￿ 9)FA Wh￿ ￿ tharity is entst￿￿ to ￿ IrK(￿
and the arwJnt can tE owtTfied re￿naL￿ a(0J￿. RJMfing grants. ￿Kil￿1￿¥J furKiit¥J
gr¥ts for ts wi'(hase of fixéxl as**5. we I'￿(￿Jn5￿j in the fvl in the 9)FA in in vknrh
try ai"e recavable.
No arrwts atE Ir￿lU(b3￿ In the fffjatKk4 Statem￿ for saVLes thnat8J b< vc*jrt￿ r￿ftS In
uge cfrority a'e as Incl￿ Wh￿
Outfjoirwj reswr
exwKliture s a[[￿J￿t￿ for on an bass and has L￿n cksificé under trEadings that
JgiEgate all c(6ts iE4atgJ to e￿h (awoiy. cc6ts cann(* ￿ dIr￿Y *knbJted to
Partrular headiro aikxat1￿I to ￿'￿t￿5 on a consstent wth ￿ rA the
Fixed assets deweciation - Veliicles & office Equipment
x£Yl a5￿ts a￿ irKILKled ui the accounts at cLsL 04JrEYiab'on is w(MO￿l to sP￿d cc6t of e
as*t ￿er its eX[￿d ￿%￿ul lrfe.
CwreoafK)n (rf vthKles is ￿ a 5bBight fi￿ a 10 IrFe firm tsk d*e
trE vehKk was filst r￿istered.
EV)￿alK)n ￿ Lffte arml dKtrKal ¢Jn a st]aght line Lkisi5 3 ￿al5 from it5
date.
Unrestrirted fuiKis
Ur￿l￿￿￿tej general fund r￿t I￿L￿re [￿ell£s1, hthich is in furthJ7Ke
cb]É(ts ￿ the (hatts.
Restrirted funds
Retht￿ funds a￿ funds that aiE in ￿(l￿darKe h￿th s[￿fiC restFKti'ons by the furMI
tf(M"der5. Ewditure whKh n￿$ th* critÉyia i4 ch¥Ga to ￿ fvr¥J, tfv th a fair
allLKkn'on of marw1￿￿ and supwrt cost5 apyLVtiate. Th aim c* e￿ r&trKtd fiJTrJ 15
e8

Grimsbyi Cleethorpes & District Dial A Ride
Notes to tlie Accoiiiits for tlie year elid11￿ 31 Mar(1I 2022
2 CKMa￿n5 &1gwies (all fi￿￿e$ £) lthrestiirted RestrKted
3nts
10.175
2022
10.175
2,313
2021
23,584
L313
13
10.175
12,488
28,993
empkw saaiie5.
laH Q
2022
49,177
17,ffi9
8,787
8,243
2021
49,177
17,
8,787
8,243
Fai'e Ir￿
Fuel Relyate (D￿ B5￿ xhen*}
10,026
8,825
2,381
830
Registrat￿ f*s
121747
4 Exwmliture durélable &tivitfies
restrirted RestrKted
10.175
2022
49,039
576
20,450
17,631
24,527
9,4&5
3,018
9,187
2021
47.285
576
12,849
17.831
20,966
16,940
2,212
6,725
2,538
1,472
1.293
1,177
Emplfft cc6ts
pa￿￿1 surwrt
Vehide fud
Vehide (rth￿. nmnThJ c(&5
Vehi(k dwiacrf)
Tr￿ul￿nCe
nwl alk￿r￿a5
Iyfice Rent
EquipTrent & sof￿￿
576
20,450
17,631
24,527
9,456
3,018
9,187
2,073
2,073
2.204
Short I￿e ￿ul￿t
(tYofft} ￿ LL)sfj on fixal
Lw intw'6* & chJ'g6
9JrKiry exF*ry
11.495}
{1,495}
{2,(￿)
1.729
514
133 716
5 (Aher costs
lal figJES I)
ulatory c￿1
1022
2021
953
I,(*i
953
Paje 9

Grimsbyi Cleethorpes & District Dial A Ride
Notes to t1￿ Accou17ts for tlie year eiidiiig 31 Marcli 2022
6 Ta￿lble fixwl assets
{al fttju￿ O
Vehide5 EqU1w￿￿t
Tota
ght fLThaNI at 31 Marth 2021
*I￿On5
196,Y15
5,495
13,402
2(P3,747
5,495
Caiiial frmward at 31 March 2022
DeprKlab￿j
ght fixV￿lI at 31 March 2021
97,4XJ
24,527
13,402
110,852
24,527
CairiÉ)J frywail at 31 March 2022
Net t￿k value
Dught fc#waNI at 31 March 2021
31 March 2022
98.895
,895
7 Debtors
2012
5,962
2021
Savice (watry5 frart
8 thdfto
Tr&Je OE¥Jt
ouah5
2022
2,511
2021
2,289
9 Qed6tors the after more than l year {al £1
2022
2021
io Fmls
blf at
clf
IAw2021 1Komiry 0￿wing Trath 31Mar22
143,738
87,555
1133J(P))
2,￿ l(K),484
iai fvwyes Q
Unrestiicted
Restrlcted
[￿￿(tej fijrth:
Re*rKteJ fijtvts reraved aTrJ the year were from Jc& Reterti
fc¥- trNAFds salariES.
Ip#JKted ftJrKYs I'dated to a ¢*xkltic￿ of £25,CQ) 2910V2019 frr
&3rtxapE'5 East CLh75t corT￿U￿￿Y BJrNJ tDWa"d5 the purchae of a neN minibus. The grant had
10 yeai. rv#rKts.C￿ ow Lse aTrJ d￿[￿1 ik. unts"12910V2029 .
LEryrrfJ acrcss that wvxl.
P3Je io

Grimsbyi Cleethorpes & District Dial A Ride
Notes to the Accounts for tlie year eiidiiig 31 March 2022
11 Anal￿$ of net assets bel￿ [￿d5
(all knres £1
T￿l￿￿e ￿ed assets
NÉt cU￿É￿t assets rK (liabIrt￿l
Total
PJ,863
62,363
17,5C
12 Enlployee costs
ErMIunk￿ts
low's Natthal [n9JI2r￿e (after Emkty AJbnarKe)
iai O
2022
47,1
2021
45,210
49,039
47,285
£￿,(AXI [43 ￿ ffVP.
aveiage full £¥Juwaknt nurriE¥- duri￿ year was 11 12021.. 2.1).
13 T￿￿tee5 reniuiwation expe￿e$ (Induth￿ related party tra1￿CtionS}
No lEmun￿atiOn was dirfrtty crf" indirEftty paid (A" payable duing the year, of the the
charitylc(mro)y, to any tntst￿ or p&scK)Is) known to te (Cl)￿t8j th￿. The (cfftiltt￿ thj
wwer rn*e a gft tr) ￿ value of £32 to one of t￿1. nuntrA'.
rEimbJTsawt of ext￿￿ has teen y￿11 te maje to ary (l the tnA*£*s kn r&kXt
fina￿￿4 ￿r.
14 Men1bers' Ikbfihty
chaitr s i￿[1￿y71ed a5 a compary gUardrt￿ a￿1 ha5 ro tse Ca￿{31.
liah.lity rf ead) nHnLkr is lirTht8J to £10.
15 Control relationship
conwany ￿ limtyj ty JJ&ait* 9xh is cCntrD1￿ ￿ ts truths as a
tt￿trd al asp&ts rA the nJmiTrJ of t￿ crAnp3ny.
PaJe 11

## **Independent Examiner’s Report** 

**Report to the trustees/directors of Grimsby, Cleethorpes & District Dial-ARide (company number 3168259 & registered charity number 1054823) on accounts for the year ended 31 March 2022 as set out on pages 1 to 11.** 

I report to the trustees on my examination of the accounts of the above charity (‘the Trust’) for the year ended 31 March 2022 

## **Responsibilities and basis of report** 

As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and, in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner’s statement** 

For a third consecutive year, the charity failed to hold an Annual General Meeting so the 2018/19, 2019/20 & 2020/21 accounts have not been tabled at an AGM. Internal controls for bank accounts appear to allow one individual to have effective sole charge of transaction instructions to the bank rather than mandatory dual authorization. 

I confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that, in any material respect: 

- accounting records were not kept in accordance with section 130 of the Act, or 

- the accounts do not accord with the accounting records. 

Beyond the above observations, I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

## John Guggiari 

John Guggiari FCCA 01 August 2022 

Acara Accountancy, Hadley Ridge, North End, Goxhill, North Lincolnshire DN19 7JX 

**A** f f o r d a b l e **C** h ar i t y **A** c c o un t i n g , **R** e a l is t i c **A** d v i c e 

Page 12