SUTTON ON TRENT VILLAGE FUND
(Reg.No. 1054790)
ANNUAL REPORT AND ACCOUNTS For the year ended 30th September 2021
SUTTON ON TRENT VILLAGE FUND
ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2021
General Information
Trustees' annual report
Independent examiner's report
Statement of financial activities
Balance Sheet
Notes to the accounts
SUTTON ON TRENT VILLAGE FUND
ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2021
CHARITY REGISTERED NUMBER
1054790
REGISTERED ADDRESS 1 The Cuckstools Sutton on Trent NG23 6LR
OFFICERS & TRUSTEES
Chairman D. Thomas Secretary R. Lott Treasurer C Ashman Other Trustees Jo Barnes A Barnes J Rayner D. Johnson (resigned March 2021) A.Schofield M Gregory D Swainson (appointed March 2021) A Plant (appointed March 2021) M Taylor (appointed March 2021)
BANKERS Santander UK plc
INDEPENDENT EXAMINER
M. Harness Forge Close Sutton on Trent NG23 6PZ
SUTTON ON TRENT VILLAGE FUND
ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2021
The trustees present their report for the year ended 30th September 2021.
OBJECTIVES OF THE CHARITY
The objects of the Village Fund are "the promotion of such charitable purposes in the parish of Sutton on Trent in the county of Nottinghamshire as the trustess shall in their absolute discretion and from time to time determine'.
REVIEW OR PROGRESS AND ACHIEVEMENTS
During the year we have supported organisations and projects shown in note 3 of the accounts. Applications for donations that were received and approved in the year amounted to £646.60. The trustees consider the charity to have sufficient resources to meet all likely requests for donations in the forthcoming year.
The Charity's principle source of income is generated from a village festival held in September. The trustees wish to place on record their thanks to the many volunteers who assist with the Festival. It is impossible to place a monetary value on this help but without it the Festival would not be possible.
FINANCES
As shown in the Statements there was a surplus from activities of £9373. This has been credited to the General Fund. The sum of £647 has been transferred from the General Fund in order to replenish the Donation Fund.
The General Fund has reserves of £38227 and is an unrestricted fund comprised of the following elements :
| Fixed assets required for the annual Festival Reserved for future festival costs and to supplement the Donations Fund |
2,477 35,750 38,227 |
|---|---|
INDEPENDENT EXAMINATION
The charity's gross income has exceeded £25,000 and therefore an audit or independent examination of the accounts is required. As the gross income is less than £1 million an independent examination suffices the requirements of the Charity Commission
SUTTON ON TRENT VILLAGE FUND
ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2021
CHAIRMAN'S REPORT
Given the complexities of the last two years it is unsurprising that donations made by the Fund were reduced in 2021.
Despite these factors and after a year off, the Committee were able to pull together and organise a Festival which was a great success, both for the Fund and the whole Village.
Looking forward, it can be hoped that in 2022 the Fund can reinvest the success
of the previous year into the community via donations and recruiting new volunteers as the Village grows.
David Thomas - Chairman
SUTTON ON TRENT VILLAGE FUND
ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2021
I report on the accounts of Sutton on Trent Village Festival for the year ended 30th September 2021
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The Charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011.
It is my responsibility to:
-
Examine the accounts under s145 of the 2011 Act
-
to follow the procedures laid down in the General Directions given by the Charity Commission (under s145(5)(b) and
-
to state whether particular matters have come to my attention
BASIS OF INDEPENDENT EXAMINER'S REPORT
My examination was carried out in accordance with the General Directives given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and the comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
INDEPENDENT EXAMINER'S STATEMENT
In connection with my examination no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements
a. to keep accounting records in accordance with s.130 of the Act: and
- b. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
………………………………………
Date ………………………..
M F Harness 2, Forge Close Sutton on Trent
SUTTON ON TRENT VILLAGE FUND
ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2021
| FIXED ASSETS Cost brought forward Additions in year Disposals in year Total Cost at 30th September Depreciation brought forward Depreciation charge for year Accumulated depreciation at 30th Sept NET BOOK VALUE CURRENT ASSETS Stock (note 4) Debtors (note 5) Bank Deposit Bank Current Cash in hand CURRENT LIABILITIES Expense creditors Donations to village organisations (note 6) NET CURRENT ASSETS TOTAL NET ASSETS CHARITY FUNDS General Fund Donations Fund These Accounts were approved by the Trustees o |
2021 £ £ 18,862 494 247 19,109 16,012 620 16,632 2,477 0 20 12,670 25,890 30 38,610 360 0 360 38,250 40,727 38,227 2,500 40,727 n …………………………………………………………… |
2020 £ £ 18,862 0 18,862 15,300 712 16,012 2,850 0 0 28,752 157 446 29,355 204 0 204 29,151 32,001 29,501 2,500 32,001 …. |
|---|---|---|
D Thomas (Chairman)………………………………………………………………………….. C Ashman (Treasurer)………………………………………………………………….
SUTTON ON TRENT VILLAGE FUND
ANNUAL REPORT AND ACCOUNTS
for the year ended 30th September 2021
| GENERAL FUND (note 1) FUND RAISING INCOME Donations in Festival income INVESTMENT INCOME Bank interest received TOTAL INCOME FUND RAISING EXPENDITURE Expenses re last year Festival Festival expenditure ADMINSTRATIVE EXPENDITURE TOTAL EXPENDITURE NET INCOME / (EXPENDITURE) Amounts transferred to Donations Fund Balance and start of the year BALANCE AT END OF THE YEAR DONATIONS FUND (note 1) Balance at start of the year Transferred from General Fund Less donations in year (note 3) BALANCE AT END OF THE YEAR |
£ £ 224 29,877 30,101 3 3 30,104 53 20,565 20,618 113 113 20,731 9,373 (647) 8,726 29,501 38,227 2,500 647 3,147 (647) 2,500 2021 |
2020 £ £ 5 0 5 147 147 152 0 969 969 16 16 985 (833) (1622) (2455) 31956 29501 2,500 1,622 4,122 (1,622) 2,500 |
£ £ 991 28,088 29,079 108 108 29,187 39 20,740 20,779 210 210 20,989 8,198 (2,352) 5,846 26,110 31,956 2,500 2,352 4,852 (2,352) 2,500 2019 |
|---|---|---|---|
SUTTON ON TRENT VILLAGE FUND
ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2021
1. ACCOUNTING POLICIES
General - These accounts have been prepared under the historical cost convention and in accordance with applicable accounting standards and where appropriate the Statement of Recommended Practice on Accounting by Charities.
Depreciation and stocks - Provision for depreciation of fixed assets held for use by the charity is made at annual rates calculated to spread the cost evenly over the assets' estimated useful lives. The depreciation rate used is 20% on cost.
General Fund - The purpose of the General Fund is to enable the charity to meet its expenditiure commitments for the following year. This principally is inteneded to cover the costs of the village festival which is held each September.
Donations Fund - This fund represents amounts set aside for potential donations in subsequent financial years arising from funds rasied to date.
2. PROFIT ON FUND RAISING ACTIVITIES
| Donations to fund Bank Interest Festival profit Festival Profit is after charging:- Depreciation on fixed assets 3. DIRECT CHARITABLE EXPENDITURE Donations approved in the financial year were as follows:- SOT School - Pantomime SOT school sports equipment Sutton on trent Tornadoes Village Christmas cards Methodist church Unity 4. STOCK Festival Stocks 5. DEBTORS Programme advertising 6.CREDITORS Festival expenses unpaid at y/e BOBMF |
2021 £ 224 3 9,373 9,600 620 2019 - 500 0 62 85 647 2019 0 20 20 360 360 |
2020 £ 5 147 833 - 681 - 712 2020 445 527 650 1,622 2020 0 0 204 204 |
|---|---|---|
7. TRUSTEES' REMUNERATION AND EXPENSES
During the year no remuneration was paid, directly or indirectly, to any trustee or any person known to be connected with any trustee.
No reimbursement of expenses has been made or is due to be made to any of the trustees in respect of the year other than for reimbursement of goods and services purchased on behalf of the charity.
| Event Takings Gate Programme Sales Bar BBQ Refreshments Raffles Tombola Book Stall Bric a Brac Clothes Stall Human Fruit Machine Inflatables Other Income Previous year income Bank Interest Church service Crafts stalls & Pitch rentals Programme advertising Sponsorship and Donations Total income Expenses Entertainment Equipment & Services Depreciation of equipment Bar Costs BBQ costs Refreshments Raffle and Tombola Costs Programme Printing Bad debt written off Licences and Regulatory Costs Clothes Stall Postage and Stationary staff / volunteers Prior Year Costs Account adjustment Total Expenses Festival Profit Donations made from fund Profit after donations |
2021 2020 2019 7,198.40 £ - £ 6,549.00 £ 109.50 £ - £ 196.00 £ 11,453.09 £ - £ 9,801.59 £ 2,831.72 £ - £ 2,729.92 £ 1,228.55 £ - £ 1,085.25 £ 350.00 £ - £ 508.00 £ 547.20 £ - £ 589.65 £ 334.54 £ - £ 353.90 £ 2,045.03 £ - £ 2,014.61 £ 1,172.63 £ - £ 1,237.07 £ 131.00 £ - £ 63.00 £ 1,313.41 £ - £ 1,166.60 £ 56.89 £ 2.82 £ 146.90 £ 108.28 £ inc in donations £581.80 £716.10 580.00 £ 1,020.00 £ 223.95 £ 5.00 £ 991.28 £ 30,103.64 £ 151.90 £ 29,187.14 £ 6,149.42 £ - £ 5,745.37 £ 2,555.56 £ 100.00 £ 3,895.59 £ 619.47 £ 712.40 £ 890.40 £ 6,901.84 £ - £ 5,871.95 £ 1,492.25 £ - £ 1,144.58 £ 356.68 £ - £ 279.15 £ 129.09 £ - £ 4.00 £ 245.80 £ - £ 266.90 £ 70.00 £ 1,485.02 £ - £ 1,700.21 £ - £ - £ 261.85 £ 112.99 £ 15.99 £ 210.33 £ 630.09 £ 11.50 £ 679.83 £ 52.73 £ - £ 38.96 £ 75.00 £ 20,730.94 £ 984.89 £ 20,989.12 £ 9,372.70 £ 832.99 -£ 8,198.02 £ 646.60 £ 1,622.11 £ 2,351.61 £ 8,726.10 £ 2,455.10 -£ 5,846.41 £ |
Balance Sheet Assets Fixed Assets NBV Current Account Deposit account Cash Debtors Liabilities Creditors Net assets Capital account Net assets Bf Profit / Loss Net assets cf DIFFERENCE |
2021 2020 2,477.89 £ 2,849.60 £ 25,890.32 £ 28,752.40 £ 12,670.17 £ 157.38 £ 29.61 £ 446.46 £ 20.00 £ - £ 41,087.99 £ 32,205.84 £ 360.00 £ £203.95 360.00 £ 203.95 £ 40,727.99 £ 32,001.89 £ 32,001.89 £ 8,726.10 £ 40,727.99 £ - £ |
|---|---|---|---|
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Friday / 2019
online / after Saturday Sunday Sum up Total expenses profit GPR 2019 takings expenses 2019 profit +/- %
Independent stalls £581.80 £ 581.80 £ - £ 581.80 100.00% £ 716.10 £ - £ 716.10 -18.75%
Gate £ 2,281.00 £ 3,387.20 £ 1,506.20 £ 24.00 £ 7,198.40 £ - £ 7,198.40 100.00% £ 6,549.00 £ - £ 6,549.00 9.92%
Bar £ 150.00 £ 7,909.29 £ 3,393.80 £ 11,453.09 £ 6,901.84 £ 4,551.25 39.74% £ 9,801.59 £ 5,871.95 £ 3,929.64 15.82%
BBQ £ 1,729.60 £ 1,102.12 £ 2,831.72 £ 1,492.25 £ 1,339.47 47.30% £ 2,729.92 £ 1,144.58 £ 1,585.34 -15.51%
Refreshments £ 601.70 £ 626.85 £ 1,228.55 £ 356.68 £ 871.87 70.97% £ 1,085.25 £ 279.15 £ 806.10 8.16%
Raffle £ 350.00 £ 350.00 £ 10.47 £ 339.53 97.01% £ 508.00 £ 4.00 £ 504.00 -32.63%
Programmes £ 620.00 £ 99.50 £ 10.00 £ 729.50 £ 245.80 £ 483.70 66.31% £ 1,216.00 £ 266.90 £ 949.10 -49.04%
Tombola & cakes £ 246.20 £ 301.00 £ 547.20 £ 118.62 £ 428.58 78.32% £ 589.65 £ - £ 589.65 -27.32%
Books £ 175.99 £ 158.55 £ 334.54 £ 334.54 100.00% £ 353.90 £ 353.90 -5.47%
Bric a Brac £ 150.00 £ 1,071.75 £ 823.28 £ 2,045.03 £ 2,045.03 100.00% £ 2,014.61 £ 2,014.61 1.51%
Clothes £ 10.00 £ 608.18 £ 532.45 £ 22.00 £ 1,172.63 £ - £ 1,172.63 100.00% £ 1,237.07 £ 261.85 £ 975.22 20.24%
Inflatables £ 942.91 £ 370.50 £ 1,313.41 £ 1,575.00 -£ 261.59 -19.92% £ 1,166.60 £ 1,000.00 £ 166.60 -257.02%
Human fruit machine £ 109.00 £ 22.00 £ 131.00 £ 100.30 £ 30.70 23.44% £ 63.00 £ 80.41 -£ 17.41 -276.34%
3,792.80 17,231.32 8,846.75 29,916.87 £ 10,800.96 £ 19,115.91 £ 28,030.69 £ 8,908.84 £ 19,121.85
sat sun
Independent Stalls Info 130 215
20210919 Carries animals 15 15
Alpina 198 198
crafty Friday 43.8 43.8 Total from all stalls 29,916.87
Maurice jordan bees 25 25
fun in the sun 15 15 less event brite 2281
chink 10 10 less sum up 4999.75
coffee man 50 50 less saran card 25.78
Willow Weaver 40 40 less advertisers 620
Thaymers Ice cream 160 160
jess beauty 25 25 to cash acc 21,990.34
0
0
0
0
0
0
581.8 0 0 £581.80
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