## **SUTTON ON TRENT VILLAGE FUND** (Reg.No. 1054790) **ANNUAL REPORT AND ACCOUNTS** For the year ended 30th September 2021 ## SUTTON ON TRENT VILLAGE FUND ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2021 General Information Trustees' annual report Independent examiner's report Statement of financial activities Balance Sheet Notes to the accounts ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2021** ## CHARITY REGISTERED NUMBER 1054790 REGISTERED ADDRESS 1 The Cuckstools Sutton on Trent NG23 6LR ## OFFICERS & TRUSTEES Chairman D. Thomas Secretary R. Lott Treasurer C Ashman Other Trustees Jo Barnes A Barnes J Rayner D. Johnson (resigned March 2021) A.Schofield M Gregory D Swainson (appointed March 2021) A Plant (appointed March 2021) M Taylor (appointed March 2021) BANKERS Santander UK plc INDEPENDENT EXAMINER M. Harness Forge Close Sutton on Trent NG23 6PZ ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2021** The trustees present their report for the year ended 30th September 2021. ## OBJECTIVES OF THE CHARITY The objects of the Village Fund are "the promotion of such charitable purposes in the parish of Sutton on Trent in the county of Nottinghamshire as the trustess shall in their absolute discretion and from time to time determine'. ## REVIEW OR PROGRESS AND ACHIEVEMENTS During the year we have supported organisations and projects shown in note 3 of the accounts. Applications for donations that were received and approved in the year amounted to £646.60. The trustees consider the charity to have sufficient resources to meet all likely requests for donations in the forthcoming year. The Charity's principle source of income is generated from a village festival held in September. The trustees wish to place on record their thanks to the many volunteers who assist with the Festival. It is impossible to place a monetary value on this help but without it the Festival would not be possible. ## FINANCES As shown in the Statements there was a surplus from activities of £9373. This has been credited to the General Fund. The sum of £647 has been transferred from the General Fund in order to replenish the Donation Fund. The General Fund has reserves of £38227 and is an unrestricted fund comprised of the following elements : |Fixed assets required for the annual Festival
Reserved for future festival costs and to supplement the Donations Fund|2,477
35,750
38,227| |---|---| ## INDEPENDENT EXAMINATION The charity's gross income has exceeded £25,000 and therefore an audit or independent examination of the accounts is required. As the gross income is less than £1 million an independent examination suffices the requirements of the Charity Commission ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2021** ## CHAIRMAN'S REPORT Given the complexities of the last two years it is unsurprising that donations made by the Fund were reduced in 2021. Despite these factors and after a year off, the Committee were able to pull together and organise a Festival which was a great success, both for the Fund and the whole Village. Looking forward, it can be hoped that in 2022 the Fund can reinvest the success of the previous year into the community via donations and recruiting new volunteers as the Village grows. David Thomas - Chairman ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2021** I report on the accounts of Sutton on Trent Village Festival for the year ended 30th September 2021 ## RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER The Charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011. ## It is my responsibility to: - Examine the accounts under s145 of the 2011 Act - to follow the procedures laid down in the General Directions given by the Charity Commission (under s145(5)(b) and - to state whether particular matters have come to my attention ## BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance with the General Directives given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and the comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. ## INDEPENDENT EXAMINER'S STATEMENT In connection with my examination no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements a. to keep accounting records in accordance with s.130 of the Act: and - b. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ……………………………………… Date ……………………….. M F Harness 2, Forge Close Sutton on Trent ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2021** |FIXED ASSETS
Cost brought forward
Additions in year
Disposals in year
Total Cost at 30th September
Depreciation brought forward
Depreciation charge for year
Accumulated depreciation at 30th Sept
NET BOOK VALUE
CURRENT ASSETS
Stock
(note 4)
Debtors
(note 5)
Bank Deposit
Bank Current
Cash in hand
CURRENT LIABILITIES
Expense creditors
Donations to village organisations (note 6)
NET CURRENT ASSETS
TOTAL NET ASSETS
**CHARITY FUNDS**
General Fund
Donations Fund
These Accounts were approved by the Trustees o|**2021**
£
£
18,862
494
247
19,109
16,012
620
16,632
2,477
0
20
12,670
25,890
30
38,610
360
0
360
38,250
40,727
38,227
2,500
40,727
n ……………………………………………………………|**2020**
£
£
18,862
0
18,862
15,300
712
16,012
2,850
0
0
28,752
157
446
29,355
204
0
204
29,151
32,001
29,501
2,500
32,001
….| |---|---|---| D Thomas (Chairman)………………………………………………………………………….. C Ashman (Treasurer)…………………………………………………………………. ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS** **for the year ended 30th September 2021** |**GENERAL FUND (note 1)**
FUND RAISING INCOME
Donations in
Festival income
INVESTMENT INCOME
Bank interest received
TOTAL INCOME
FUND RAISING EXPENDITURE
Expenses re last year Festival
Festival expenditure
ADMINSTRATIVE EXPENDITURE
TOTAL EXPENDITURE
NET INCOME / (EXPENDITURE)
Amounts transferred to Donations Fund
Balance and start of the year
BALANCE AT END OF THE YEAR
**DONATIONS FUND (note 1)**
Balance at start of the year
Transferred from General Fund
Less donations in year (note 3)
BALANCE AT END OF THE YEAR|£
£
224
29,877
30,101
3
3
30,104
53
20,565
20,618
113
113
20,731
9,373
(647)
8,726
29,501
38,227
2,500
647
3,147
(647)
2,500
**2021**|**2020**
£
£
5
0
5
147
147
152
0
969
969
16
16
985
(833)
(1622)
(2455)
31956
29501
2,500
1,622
4,122
(1,622)
2,500|£
£
991
28,088
29,079
108
108
29,187
39
20,740
20,779
210
210
20,989
8,198
(2,352)
5,846
26,110
31,956
2,500
2,352
4,852
(2,352)
2,500
**2019**| |---|---|---|---| ## **SUTTON ON TRENT VILLAGE FUND** ## **ANNUAL REPORT AND ACCOUNTS for the year ended 30th September 2021** ## **1. ACCOUNTING POLICIES** **General** - These accounts have been prepared under the historical cost convention and in accordance with applicable accounting standards and where appropriate the Statement of Recommended Practice on Accounting by Charities. **Depreciation and stocks** - Provision for depreciation of fixed assets held for use by the charity is made at annual rates calculated to spread the cost evenly over the assets' estimated useful lives. The depreciation rate used is 20% on cost. **General Fund** - The purpose of the General Fund is to enable the charity to meet its expenditiure commitments for the following year. This principally is inteneded to cover the costs of the village festival which is held each September. **Donations Fund** - This fund represents amounts set aside for potential donations in subsequent financial years arising from funds rasied to date. ## **2. PROFIT ON FUND RAISING ACTIVITIES** |Donations to fund
Bank Interest
Festival profit
Festival Profit is after charging:-
Depreciation on fixed assets
**3. DIRECT CHARITABLE EXPENDITURE**
Donations approved in the financial year were as follows:-
SOT School - Pantomime
SOT school sports equipment
Sutton on trent Tornadoes
Village Christmas cards
Methodist church
Unity
**4. STOCK**
Festival Stocks
**5. DEBTORS**
Programme advertising
**6.CREDITORS**
Festival expenses unpaid at y/e
BOBMF|**2021**
£
224
3
9,373
9,600
620
**2019**
-
500
0
62
85
647
**2019**
0
**20**
20
360
**360**|**2020**
£
5
147
833
-
681
-
712
**2020**
445
527
650
1,622
**2020**
0
**0**
204
**204**| |---|---|---| ## **7. TRUSTEES' REMUNERATION AND EXPENSES** During the year no remuneration was paid, directly or indirectly, to any trustee or any person known to be connected with any trustee. No reimbursement of expenses has been made or is due to be made to any of the trustees in respect of the year other than for reimbursement of goods and services purchased on behalf of the charity. |**Event Takings**
Gate
Programme Sales
Bar
BBQ
Refreshments
Raffles
Tombola
Book Stall
Bric a Brac
Clothes Stall
Human Fruit Machine
Inflatables
**Other Income**
Previous year income
Bank Interest
Church service
Crafts stalls & Pitch rentals
Programme advertising
Sponsorship and Donations
Total income
**Expenses**
Entertainment
Equipment & Services
Depreciation of equipment
Bar Costs
BBQ costs
Refreshments
Raffle and Tombola Costs
Programme Printing
Bad debt written off
Licences and Regulatory Costs
Clothes Stall
Postage and Stationary
staff / volunteers
Prior Year Costs
Account adjustment
Total Expenses
Festival Profit
Donations made from fund
Profit after donations|2021
2020
2019
7,198.40
£
-
£
6,549.00
£
109.50
£
-
£
196.00
£
11,453.09
£
-
£
9,801.59
£
2,831.72
£
-
£
2,729.92
£
1,228.55
£
-
£
1,085.25
£
350.00
£
-
£
508.00
£
547.20
£
-
£
589.65
£
334.54
£
-
£
353.90
£
2,045.03
£
-
£
2,014.61
£
1,172.63
£
-
£
1,237.07
£
131.00
£
-
£
63.00
£
1,313.41
£
-
£
1,166.60
£
56.89
£
2.82
£
146.90
£
108.28
£
inc in donations
£581.80
£716.10
580.00
£
1,020.00
£
223.95
£
5.00
£
991.28
£
30,103.64
£
151.90
£
29,187.14
£
6,149.42
£
-
£
5,745.37
£
2,555.56
£
100.00
£
3,895.59
£
619.47
£
712.40
£
890.40
£
6,901.84
£
-
£
5,871.95
£
1,492.25
£
-
£
1,144.58
£
356.68
£
-
£
279.15
£
129.09
£
-
£
4.00
£
245.80
£
-
£
266.90
£
70.00
£
1,485.02
£
-
£
1,700.21
£
-
£
-
£
261.85
£
112.99
£
15.99
£
210.33
£
630.09
£
11.50
£
679.83
£
52.73
£
-
£
38.96
£
75.00
£
20,730.94
£
984.89
£
20,989.12
£
9,372.70
£
832.99
-£
8,198.02
£
646.60
£
1,622.11
£
2,351.61
£
8,726.10
£
2,455.10
-£
5,846.41
£|**Balance Sheet**
Assets
Fixed Assets NBV
Current Account
Deposit account
Cash
Debtors
Liabilities
Creditors
Net assets
Capital account
Net assets Bf
Profit / Loss
Net assets cf
DIFFERENCE|**2021**
**2020**
2,477.89
£
2,849.60
£
25,890.32
£
28,752.40
£
12,670.17
£
157.38
£
29.61
£
446.46
£
20.00
£
-
£
41,087.99
£
32,205.84
£
360.00
£
£203.95
360.00
£
203.95
£
40,727.99
£
32,001.89
£
32,001.89
£
8,726.10
£
40,727.99
£
-
£| |---|---|---|---| **----- Start of picture text -----**
Friday / 2019
online / after Saturday Sunday Sum up Total expenses profit GPR 2019 takings expenses 2019 profit +/- %
Independent stalls £581.80 £ 581.80 £ - £ 581.80 100.00% £ 716.10 £ - £ 716.10 -18.75%
Gate £ 2,281.00 £ 3,387.20 £ 1,506.20 £ 24.00 £ 7,198.40 £ - £ 7,198.40 100.00% £ 6,549.00 £ - £ 6,549.00 9.92%
Bar £ 150.00 £ 7,909.29 £ 3,393.80 £ 11,453.09 £ 6,901.84 £ 4,551.25 39.74% £ 9,801.59 £ 5,871.95 £ 3,929.64 15.82%
BBQ £ 1,729.60 £ 1,102.12 £ 2,831.72 £ 1,492.25 £ 1,339.47 47.30% £ 2,729.92 £ 1,144.58 £ 1,585.34 -15.51%
Refreshments £ 601.70 £ 626.85 £ 1,228.55 £ 356.68 £ 871.87 70.97% £ 1,085.25 £ 279.15 £ 806.10 8.16%
Raffle £ 350.00 £ 350.00 £ 10.47 £ 339.53 97.01% £ 508.00 £ 4.00 £ 504.00 -32.63%
Programmes £ 620.00 £ 99.50 £ 10.00 £ 729.50 £ 245.80 £ 483.70 66.31% £ 1,216.00 £ 266.90 £ 949.10 -49.04%
Tombola & cakes £ 246.20 £ 301.00 £ 547.20 £ 118.62 £ 428.58 78.32% £ 589.65 £ - £ 589.65 -27.32%
Books £ 175.99 £ 158.55 £ 334.54 £ 334.54 100.00% £ 353.90 £ 353.90 -5.47%
Bric a Brac £ 150.00 £ 1,071.75 £ 823.28 £ 2,045.03 £ 2,045.03 100.00% £ 2,014.61 £ 2,014.61 1.51%
Clothes £ 10.00 £ 608.18 £ 532.45 £ 22.00 £ 1,172.63 £ - £ 1,172.63 100.00% £ 1,237.07 £ 261.85 £ 975.22 20.24%
Inflatables £ 942.91 £ 370.50 £ 1,313.41 £ 1,575.00 -£ 261.59 -19.92% £ 1,166.60 £ 1,000.00 £ 166.60 -257.02%
Human fruit machine £ 109.00 £ 22.00 £ 131.00 £ 100.30 £ 30.70 23.44% £ 63.00 £ 80.41 -£ 17.41 -276.34%
3,792.80 17,231.32 8,846.75 29,916.87 £ 10,800.96 £ 19,115.91 £ 28,030.69 £ 8,908.84 £ 19,121.85
sat sun
Independent Stalls Info 130 215
20210919 Carries animals 15 15
Alpina 198 198
crafty Friday 43.8 43.8 Total from all stalls 29,916.87
Maurice jordan bees 25 25
fun in the sun 15 15 less event brite 2281
chink 10 10 less sum up 4999.75
coffee man 50 50 less saran card 25.78
Willow Weaver 40 40 less advertisers 620
Thaymers Ice cream 160 160
jess beauty 25 25 to cash acc 21,990.34
0
0
0
0
0
0
581.8 0 0 £581.80
**----- End of picture text -----**