2021-03-31-accounts - Millbrook Village Hall Charitable Trust

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Trustees' Annual Report for the period Period start date Period end date 1 APRIL 2020 31 MARCH 2021 - From To

Section A Reference and administration details

Charity name Millbrook Village Hall Charitable Trust Other names charity is known by Registered charity number (if any) 1054600 Charity's principal address Millbrook Village Hall The Parade Millbrook Cornwall Postcode PL10 1AX

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Clare Watkins	Chair
Roger Bews	Vice Chair
AmyLuxton	Minute Taker
Lauren Fitzpatrick	Booking/Treasurer
TonyPhilips		01/04/20 – 06/10/20
Edward Cosbie
Brian Simmons
Edward Edwards
Tania Morris		Elected 25/06/20











Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name		Dates acted if not for whole year

Millbrook Parish Council

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
Health & Safety	Tony Philips	56 West Street Millbrook Cornwall PL10 1AD
Financial	Laurence Watkins	2 Summerhill Terrace Millbrook Cornwall PL10 1HA

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Trust Deed Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Elected at AGM Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

Youmay chooseto include
additional information, where
elevant, about:

policies and procedures
adopted for the induction and
training of trustees;

the charity’s organisational
structure and any wider
network with which the charity
works;

relationship with any related
parties;

trustees’ consideration of
major risks and the system
and procedures to manage
them.

We have updated the Health and Safety Policy (including a Risk Assessment
protocol ) and a rolling programme of review and update has been put in
place for other policies and procedures.
We have written a specific Risk Assessment for Covid -19 which has been
regularly updated when Government advice changed and the user groups
kept informed.
We are a member of the South East Cornwall Community Halls Network and
attend their programme of networking and updating.
We subscibe to Community Buildings News Updates via email and get all
the latest updates from ACRE ( Action with Communities in Rural England) .
We have attened Zoom information seminars they have run during the last
year.
We maintain a close relationship with Millbrook Parish Council who are the
owners of the Village Hall and have an office in the building.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	Manage and maintain the hall for the use of the inhabitants of the Parish of Millbrook in the County of Cornwall. This includes use for meeting, lectures and classes and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.
	Activities undertaken focus on ensuring there are Covid safe, well maintained and well provided facilities for local organisations to use at low cost. These include a Preschool facility which has continued when permitted within the Government Covid Guidelines but the variety of sports, cultural and leisure groups have been reduced or suspended depending on the Governments Covid advice. The Charity also organises theatre, music and film shows for the local inhabitants to enjoy and participate in at low cost but this has been temporarily suspended the last year due to Covid. The Trustees have had due regard to the Charity Commision's Guidance on Public Benefit.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

Manage and maintain the hall for the use of the inhabitants of the Parish of
Millbrook in the County of Cornwall.
This includes use for meeting, lectures and classes and for other forms of
recreation and leisure-time occupation, with the object of improving the
conditions of life for the said inhabitants.

Activities undertaken focus on ensuring there are Covid safe, well
maintained and well provided facilities for local organisations to use at low
cost. These include a Preschool facility which has continued when permitted
within the Government Covid Guidelines but the variety of sports, cultural
and leisure groups have been reduced or suspended depending on the
Governments Covid advice.
The Charity also organises theatre, music and film shows for the local
inhabitants to enjoy and participate in at low cost but this has been
temporarily suspended the last year due to Covid.
The Trustees have had due regard to the Charity Commision's Guidance on
Public Benefit.

Additional details of objectives and activities (Optional information)

The Charity has a group of community volunteers who support its activities when permitted.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The Village Hall facilities were not available throughout the year due to the Covid restrictions but when available it was maintained at a high standard with cleaning and maintainence as appropiate.

The facilities were improved during the year with the following initiatives:

Upgrading lighting systems to LED continue providing better lighting with lower energy consumption.
Continuing to offer a discounted rate or 'rent holiday' to the Preschool which enabled this facility to continue to provide a valuable service to the village.
Looking into a renewable source heating system to replace the current oil boiler. A professional Feasability Study was undertaken and we looked into getting an Air Source Heat Pump for installation in August 2021 which is ongoing.
The 5 yearly Electrical Inspection was undertaken and we have had the work done as advised in the report including the replacing all the breakers in Consumer Unit with required RCBOs.

Section E Financial review The charity has a wlKy of a £7(kYI re8ep4e n a aaperate Brf•f 8lat•m•nt of th• ¢harlty's pollcy on r•1¥ D•talh of any fund• m•tsrf•lty In d•llcft Furth•r flMn¢ll d•l•lh (Offil Informthl You m•y choo•• to Indje additFonal infomiatim. wtr• relevant about.. the chariV8 yintipl sources of funds lirdthlirvj any fun(traisirvJ); hw expwKliture has supported the key obiecti¥os of the dority, investment policy a1 0tr4ethes induding any ical inv05tmnt p)li adopted. Section F Other optional information Section G Declaration Slgn•tyr•(•l Full nmrf•l Po•ltlon (•9 S•crntary, C1r, 2t/*

MILLBROOK VILLAGE HALL CHARITABLE TRUST

REGISTERED CHARITY NO. 1054600

REPORT AND ACCOUNTS

FOR THE YEAR ENDED

31[st] MARCH 2021

Independent Examiner’s Report to the Trustees of Millbrook Village Hall Charitable Trust (Registered Charity No. 1054600)

I report to the trustees on my examination of the accounts of Millbrook Village Hall Charitable Trust (the Trust) for the year ended 31[st] March 2021, as set out on pages 1-2 showing a net surplus for the year of £20,954.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act: or
the accounts do not accord with those records

I have no concerns and have come across no other matters in connection with my examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached

Clive Murphy BA(Hons) MAAT Clive Murphy Ltd. 19, Anderton Rise Millbrook, Cornwall

Dated: 7[th ] June 2021

Millbrook Village Hall Charitable Trust Receipts and Payments Accounts Year Ended 31[st] March 2021

INCOME Rental Income Event Income Solar Donations Grants & Donations Other EXPENDITURE Water Light & Heat Maintenance Cleaning Event Expenditure Licences Postage & Stationery Equipment Purchases Telephone Insurance Independent Examination Treasurer/Booking Clerk Remuneration Refunds Other Net Surplus/(Deficit)	2020/21 604 - 1,594 20 29,598 32 31,848 472 717 3,318 1,609 180 - 44 67 - 1,880 286 2,145 119 37 10,874 £20,974	2019/20 13,921 1,280 1,778 - - 23 17,002 501 1,285 1,494 2,245 1,478 514 94 645 11 1,790 286 3,342 1,279 13 14,977 £2,025	2019/20 13,921 1,280 1,778 - - 23 17,002 501 1,285 1,494 2,245 1,478 514 94 645 11 1,790 286 3,342 1,279 13 14,977 £2,025
			17,002 14,977

			£2,025

Note:- No restricted funds have been received or held during the year, and the charity has no endowment funds.

Millbrook Village Hall Charitable Trust Statement of Assets & Liabilities As at 31[st] March 2021

Bank - Lloyds Current - Lloyds Savings Petty Cash Accumulated funds Balance brought forward Plus:- Surplus for year	2021 14,380 33,208 50 £47,638 26,664 20,974 £47,638	2020 13,426 13,208 30 26,664 24,639 2,025 26,664	2020 13,426 13,208 30 26,664 24,639 2,025 26,664
			26,664
			26,664

Note:- The Trust also owns various items of equipment. These items have been valued by the trustees at £17,646.