**Trustees' Annual Report for the period** Period start date Period end date **1 APRIL 2020 31 MARCH 2021** - **From To** ## Section A Reference and administration details **Charity name Millbrook Village Hall Charitable Trust Other names charity is known by Registered charity number (if any)** 1054600 **Charity's principal address** Millbrook Village Hall The Parade Millbrook Cornwall **Postcode PL10 1AX** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled to**
**appoint trustee (if any)**| |---|---|---|---|---| ||Clare Watkins|Chair||| ||Roger Bews|Vice Chair||| ||AmyLuxton|Minute Taker||| ||Lauren Fitzpatrick|Booking/Treasurer||| ||TonyPhilips||01/04/20 – 06/10/20|| ||Edward Cosbie|||| ||Brian Simmons|||| ||Edward Edwards|||| ||Tania Morris||Elected 25/06/20|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| ||**Name**||**Dates acted if not for whole year**|| Millbrook Parish Council ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |Health & Safety|Tony Philips|56 West Street Millbrook Cornwall PL10 1AD| |Financial|Laurence Watkins|2 Summerhill Terrace Millbrook Cornwall PL10 1HA| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Trust Deed Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Elected at AGM Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** |You**may choose**to include
additional information, where
elevant, about:

policies and procedures
adopted for the induction and
training of trustees;

the charity’s organisational
structure and any wider
network with which the charity
works;

relationship with any related
parties;

trustees’ consideration of
major risks and the system
and procedures to manage
them.|We have updated the Health and Safety Policy (including a Risk Assessment
protocol ) and a rolling programme of review and update has been put in
place for other policies and procedures.
We have written a specific Risk Assessment for Covid -19 which has been
regularly updated when Government advice changed and the user groups
kept informed.
We are a member of the South East Cornwall Community Halls Network and
attend their programme of networking and updating.
We subscibe to Community Buildings News Updates via email and get all
the latest updates from ACRE ( Action with Communities in Rural England) .
We have attened Zoom information seminars they have run during the last
year.
We maintain a close relationship with Millbrook Parish Council who are the
owners of the Village Hall and have an office in the building.| |---|---| ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|Manage and maintain the hall for the use of the inhabitants of the Parish of
Millbrook in the County of Cornwall.
This includes use for meeting, lectures and classes and for other forms of
recreation and leisure-time occupation, with the object of improving the
conditions of life for the said inhabitants.| |---|---| ||Activities undertaken focus on ensuring there are Covid safe, well
maintained and well provided facilities for local organisations to use at low
cost. These include a Preschool facility which has continued when permitted
within the Government Covid Guidelines but the variety of sports, cultural
and leisure groups have been reduced or suspended depending on the
Governments Covid advice.
The Charity also organises theatre, music and film shows for the local
inhabitants to enjoy and participate in at low cost but this has been
temporarily suspended the last year due to Covid.
The Trustees have had due regard to the Charity Commision's Guidance on
Public Benefit.| ## **Additional details of objectives and activities (Optional information)** The Charity has a group of community volunteers who support its activities when permitted. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** The Village Hall facilities were not available throughout the year due to the Covid restrictions but when available it was maintained at a high standard with cleaning and maintainence as appropiate. The facilities were improved during the year with the following initiatives: - Upgrading lighting systems to LED continue providing better lighting with lower energy consumption. - Continuing to offer a discounted rate or 'rent holiday' to the Preschool which enabled this facility to continue to provide a valuable service to the village. - Looking into a renewable source heating system to replace the current oil boiler. A professional Feasability Study was undertaken and we looked into getting an Air Source Heat Pump for installation in August 2021 which is ongoing. - The 5 yearly Electrical Inspection was undertaken and we have had the work done as advised in the report including the replacing all the breakers in Consumer Unit with required RCBOs. Section E Financial review The charity has a wlKy of a £7(kYI re8ep4e n a aaperate Brf•f 8lat•m•nt of th• ¢harlty's pollcy on r￿•1¥ D•talh of any fund• m•tsrf•lty In d•llcft Furth•r flMn¢l*l d•l•lh (Offil Informthl You m•y choo•• to Ind￿je additFonal infomiatim. wt*r• relevant about.. the chariV8 yintipl sources of funds lirdthlirvj any fun(traisirvJ); hw expwKliture has supported the key obiecti¥os of the dority, investment policy a￿1 0tr4ethes induding any ical inv05tmnt p)li adopted. Section F Other optional information Section G Declaration Slgn•tyr•(•l Full nmrf•l Po•ltlon (•9 S•crntary, C￿1r, 2t/* ## **MILLBROOK VILLAGE HALL CHARITABLE TRUST** **REGISTERED CHARITY NO. 1054600** ## **REPORT AND ACCOUNTS** ## **FOR THE YEAR ENDED** **31[st] MARCH 2021** ## **Independent Examiner’s Report to the Trustees of Millbrook Village Hall Charitable Trust (Registered Charity No. 1054600)** I report to the trustees on my examination of the accounts of Millbrook Village Hall Charitable Trust (the Trust) for the year ended 31[st] March 2021, as set out on pages 1-2 showing a net surplus for the year of £20,954. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act: or 2. the accounts do not accord with those records I have no concerns and have come across no other matters in connection with my examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached Clive Murphy BA(Hons) MAAT Clive Murphy Ltd. 19, Anderton Rise Millbrook, Cornwall Dated: 7[th ] June 2021 ## Millbrook Village Hall Charitable Trust Receipts and Payments Accounts Year Ended 31[st] March 2021 |INCOME
Rental Income
Event Income
Solar
Donations
Grants & Donations
Other
EXPENDITURE
Water
Light & Heat
Maintenance
Cleaning
Event Expenditure
Licences
Postage & Stationery
Equipment Purchases
Telephone
Insurance
Independent Examination
Treasurer/Booking Clerk Remuneration
Refunds
Other
Net Surplus/(Deficit)|2020/21
604
-
1,594
20
29,598
32
31,848
472
717
3,318
1,609
180
-
44
67
-
1,880
286
2,145
119
37
10,874
£20,974|2019/20
13,921
1,280
1,778
-
-
23
17,002
501
1,285
1,494
2,245
1,478
514
94
645
11
1,790
286
3,342
1,279
13
14,977
£2,025|2019/20
13,921
1,280
1,778
-
-
23
17,002
501
1,285
1,494
2,245
1,478
514
94
645
11
1,790
286
3,342
1,279
13
14,977
£2,025| |---|---|---|---| ||||17,002
14,977| ||||| ||||£2,025| Note:- No restricted funds have been received or held during the year, and the charity has no endowment funds. 1 Millbrook Village Hall Charitable Trust Statement of Assets & Liabilities As at 31[st] March 2021 |Bank - Lloyds Current
- Lloyds Savings
Petty Cash
Accumulated funds
Balance brought forward
Plus:- Surplus for year|2021
14,380
33,208
50
£47,638
26,664
20,974
£47,638|2020
13,426
13,208
30
26,664
24,639
2,025
26,664|2020
13,426
13,208
30
26,664
24,639
2,025
26,664| |---|---|---|---| ||||26,664| ||||26,664| ||||| Note:- The Trust also owns various items of equipment. These items have been valued by the trustees at £17,646. 2 ## **MILLBROOK VILLAGE HALL CHARITABLE TRUST** **REGISTERED CHARITY NO. 1054600** ## **REPORT AND ACCOUNTS** ## **FOR THE YEAR ENDED** **31[st] MARCH 2021** ## **Independent Examiner’s Report to the Trustees of Millbrook Village Hall Charitable Trust (Registered Charity No. 1054600)** I report to the trustees on my examination of the accounts of Millbrook Village Hall Charitable Trust (the Trust) for the year ended 31[st] March 2021, as set out on pages 1-2 showing a net surplus for the year of £20,954. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act: or 2. the accounts do not accord with those records I have no concerns and have come across no other matters in connection with my examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached Clive Murphy BA(Hons) MAAT Clive Murphy Ltd. 19, Anderton Rise Millbrook, Cornwall Dated: 7[th ] June 2021 ## Millbrook Village Hall Charitable Trust Receipts and Payments Accounts Year Ended 31[st] March 2021 |INCOME
Rental Income
Event Income
Solar
Donations
Grants & Donations
Other
EXPENDITURE
Water
Light & Heat
Maintenance
Cleaning
Event Expenditure
Licences
Postage & Stationery
Equipment Purchases
Telephone
Insurance
Independent Examination
Treasurer/Booking Clerk Remuneration
Refunds
Other
Net Surplus/(Deficit)|2020/21
604
-
1,594
20
29,598
32
31,848
472
717
3,318
1,609
180
-
44
67
-
1,880
286
2,145
119
37
10,874
£20,974|2019/20
13,921
1,280
1,778
-
-
23
17,002
501
1,285
1,494
2,245
1,478
514
94
645
11
1,790
286
3,342
1,279
13
14,977
£2,025|2019/20
13,921
1,280
1,778
-
-
23
17,002
501
1,285
1,494
2,245
1,478
514
94
645
11
1,790
286
3,342
1,279
13
14,977
£2,025| |---|---|---|---| ||||17,002
14,977| ||||| ||||£2,025| Note:- No restricted funds have been received or held during the year, and the charity has no endowment funds. 1 Millbrook Village Hall Charitable Trust Statement of Assets & Liabilities As at 31[st] March 2021 |Bank - Lloyds Current
- Lloyds Savings
Petty Cash
Accumulated funds
Balance brought forward
Plus:- Surplus for year|2021
14,380
33,208
50
£47,638
26,664
20,974
£47,638|2020
13,426
13,208
30
26,664
24,639
2,025
26,664|2020
13,426
13,208
30
26,664
24,639
2,025
26,664| |---|---|---|---| ||||26,664| ||||26,664| ||||| Note:- The Trust also owns various items of equipment. These items have been valued by the trustees at £17,646. 2