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2022-12-31-accounts

James Oglethorpe Primary School Parents Association Trustees’ Annual Report January 2022 to December 2022

Charity contact information

James Oglethorpe Primary School Parents Association

Charity Number: 1054236

James Oglethorpe Primary School

Ashvale Gardens

Upminster

RM14 3NB

Email: jopspa@outlook.com / finance.jopspa@gmail.com Website: www.pta-events.co.uk/jops-pa

Facebook: www.facebook.com/jopspa

Instagram: www.instagram.com/jopspa_upminster

Charity Trustees

  1. Nichola Chapman – Chair

  2. Sophie Higgs – Vice Chair

  3. Daniella Enright – Secretary

  4. Rachel Fletcher – Treasurer

  5. Rayce Walsh – Vice Treasurer

2

Objectives and activities

The aim of the Parents Association (PA) is to advance the education of the pupils in the school by:

  1. developing effective relationships with staff, parents and others associated with the school.

  2. Engaging in activities or providing facilities or equipment which support the school and advance the education of pupils.

Our main activities are fundraising events and activities run for pupils or parents/carers of the school. These not only raise funds but also bring parents, teaching staff, pupils, and the community together. These events include School Discos, Christmas Events, Mother’s & Father’s Day Sales just to name a few of our annual events. The committee also welcomes suggestions and organises one-off innovative fundraising initiatives.

All events and activities are planned by the committee, drawing on volunteers from parents, school staff and wider community supporters where appropriate – having regard to safeguarding and risk assessments. The committee is incredibly grateful to all those involved, without whom the association would not be able to achieve so much.

The work of the PA enables the advancement in education of the pupils of The James Oglethorpe Primary School by giving money to the school for the purchase of equipment, resources, facilities and other ‘Wish List’ items it would otherwise not be able to afford. This not only enhances the educational experience for the children but also enriches their learning by offering experiences that they else wouldn’t be able to partake in.

Structure, governance and management

Type of governing document

All the work we do must align with our Constitution as signed by our trustees. Our association has a constitution that states the purpose of the association, and rules and regulations that the committee members should be following. It provides structure for our committee members, giving clear guidance on how the PA should be run.

We also have a list of policies that we follow for events.

Trustee recruitment and appointment

The PA have had no change in trustees this year.

If we were to recruit for new trustees, they would need to be voted in to position at the AGM by a majority vote. We welcome new people to stand for any position at each AGM. Our constitution states we must have at least two trustees at any one time.

Achievements and performance

The PA held multiple events this year, each raising funds for the school but also enriching the children’s time at The James Oglethorpe Primary School. Below I will list a few of our top fundraisers for this financial year:

4

The Read-A-Thon ran for the first time this year, it is a sponsored event. Children read as much as they can over a 2-week period and raise money while doing so. Prizes are awarded for those who read the most in each year group. Only twenty-six children took part this year, but the committee are hoping to make this an annual event, and we will hopefully see that number grow.

The School Discos were by far our most profitable events this year, but they do also take the greatest number of volunteers and planning. We held two discos at the same time which enabled us to use only one DJ and wire it through to both halls. This meant that all children attending were there at the same time. We found that doing this for our first disco meant that some of the children in the infants looked a bit lost and so for our second disco we sourced an entertainer who came in free of charge and put on a show for them as well as a mini disco. This seemed to work much better.

As always the children loved attending the Mother and Father Day Sales this year, it is a chance to buy something for the special people in their lives and gives them a chance to get to grips with using money in the real world too. Father’s Day Sale profit was higher than usual this year due to lots of stock being left over from previous year.

The PA are currently reserving funds for a large project within the school; we will be contributing to the install of two large sand pits and two large water play areas. These requests have come through to us in line with the schools OPAL (Outdoor Play And Learning) initiative and we are very excited to be able to fund such a big project that will have such a positive impact on the school as a whole.

The committee would like to thank our volunteers for all their help this year, without them none of this would be possible. They are the backbone of our school community and are helping to enhance the learning and experience of our pupils, for which we are so grateful.

5

Financial review

The PA have had an amazing year of fundraising, the most fundraised ever by the association and this is something that the team are enormously proud of. We began the year with just £88.50 in the bank account and our year-end balance for 2022 is £13,988.01. We raised a total of £28,356.55 and our outgoings £14,457.04.

This year a parent from the school ran a marathon on the school field dressed as an inflatable dinosaur, the money he raised was earmarked for a defibrillator and the rest to be held by the school for future upkeep/training. This event raised a total of £4164.33 and was our largest fundraiser of the year.

our largest fundraiser of the year.
In Out Profit
Dino Defib Marathon £4164.33 £0 £4164.33
Read-A-Thon £1100 £65 £1035
Mother’s Day Sale £2471.33 £1450 £1021.33
Buttons In The Jar £42 £0 £42
Easter Parade £1104.62 £291.88 £812.74
Sports Day £833.94 £496.95 £336.99
Disco 1 (April) £1901.54 £469 £1432.54
Disco 2 (October) £2160.75 £803.35 £1357.40
Jubilee Tea Towels £1224.09 £641.09 £583
Crown Mural £336.47 £69.95 £266.52
Father’s Day Sale £2010.78 £714.55 £1296.23
Ice Lolly Sales £340.60 £182 £158.60
Inflatables Day £1854.65 £1023.95 £830.70
Santas Grotto £1874.53 £1098.17 £776.36
Wreathmaking £2624 £1720 £904
Christmas Sing Along £182.83 £0 £182.83
Totals £24,043.63 £9025.89 £15,017.74

We also had additional income this year totalling £2439.86. This was from Your School Lottery, Amazon Smile, Maa Eyecare, EasyFundraising and Donations.

We also had money come into account from January 2021-December 2021 events, this amount totalled £3,036.95.

6

Our additional expenditure was a total of £543.97. This was spent on things such as our lottery license, a new hot water urn for events, Parentkind membership, website hosting fee (we have now changed to a free platform), and storage for items that are used at our events.

We paid for items for the school or activities for the children totalling £6418.62. Below are the items and how much each cost.

Lawnmower and Hose £540.93
Pantomime £615
Christmas Dinner Crackers £159.60
Reception Bookbags £409.50
Reception Welcome Packs £59.46
Year 6 Leavers Gifts £334
Jubilee Medals £421.13
Defibrillator (inc. money for maintenance & training) £3879

Invoices for some of the above may not arrive until after the end of the financial year.

Statement of the charity’s policy on reserves

The committee need to discuss our policy on reserves, currently we are building reserves for a bigger project and so have more than usual in our account. We are still spending on smaller projects to ensure fairness to those parents who have children that won’t get to benefit from the new project, this is the children in their final year as they will have left the school by the time it is in action.

Donated facilities and services

We received a donation of £60 from Marion Williams at All Saints Church for our Christmas Trees this year. We also received a £110 donation from a parent within the school who had collected money to fix a pathway but it was no longer able to happen, parents agreed money should be donated to the PA. We were also donated books for a Read-A-Thon from Waterstones, Hatchette Children’s Group and Bloomsbury. Chapman Architecture also kindly donated a £50 voucher for a local spa as a for our Guess the Buttons competition. We would like to express our heartfelt thanks to these people for their generosity.

7

Future plans

We have another year of events planned to raise more money to enhance the learning of the children at The James Oglethorpe Primary School. Money in reserves will be spent on a large project next year and we also have smaller items from the school wish list that we will be purchasing early in the new year.

Declaration

Signed on behalf of the charity trustees:

Print name Rayce Walsh Vice Treasurer Designation 20/02/2024 Date

8

Registered Charity No: 1054236 - Financial Report dated 01/01/2022 - 31/12/2022

Date
Expenditure/Income
Event
Description
1/1/2022 BALANCE
1/4/2022
Income
Santas Grotto
2021 INCOME - Stripe Payments
1/5/2022
Income Your School Lottery
Monthly Income
1/11/2022
Income Your School Lottery
Weekly Income
1/26/2022
Income Your School Lottery
Weekly Income
2/1/2022
Income
DinoDefib
JUSTGIVING Income 2414488
2/7/2022
Income
DinoDefib
JUSTGIVING Income 2427620
2/8/2022
Income Your School Lottery
Monthly Income
2/15/2022
Income
DinoDefib
JUSTGIVING Income 2433877
2/17/2022
Income
MAA Eyecare
Monthly Donations
2/22/2022
Income
DinoDefib
CAF voucher
2/22/2022
Income
Christmas Fayre
2021 INCOME Christmas Fayre cash income
2/22/2022
Income Your School Lottery
Weekly Income
2/22/2022
Income
DinoDefib
JUSTGIVING Income 2445312
2/23/2022
Income
Amazon Smile
AMAZON 6673975599664695
3/1/2022
Income
DinoDefib
JUSTGIVING Income 2460712
3/8/2022
Income Your School Lottery
Monthly Income
3/17/2022
Income
Read - a - Thon
Read-a-Thon sponsorship - cash income
3/17/2022
Expenditure
Easter Parade
FLOAT - Easter Parade
3/18/2022
Income
Christmas Fayre
2021 INCOME - ACCORD Boards Sponsorship (50 @ £10)
3/21/2022
Income
Donation
S Mason Pathway/sand collection
3/21/2022
Expenditure
Mother's Day 2022
MOTHERS DAY SALE
3/21/2022
Expenditure
Mother's Day 2022
MOTHERS DAY SALE
3/21/2022
Expenditure
Mother's Day 2022
MOTHERS DAY SALE
3/21/2022
Expenditure
Read - a - Thon
READ A THON - books, bookmarks, sweets worms
4/4/2022
Income
DinoDefib
JUSTGIVING Income 2466889
4/5/2022
Income Your School Lottery
Monthly Income
4/12/2022
Income Your School Lottery
Weekly Income
4/25/2022
Expenditure
Mother's Day 2023
MOTHERS DAY 2023 SALE PURCHASES
4/25/2022
Expenditure
Mother's Day 2023
MOTHERS DAY 2023 SALE PURCHASES
4/25/2022
Expenditure
Easter Parade
EASTER PARADE
4/25/2022
Expenditure
Easter Parade
EASTER PARADE
4/25/2022
Expenditure
Easter Parade
URN - EASTER PARADE - MOTHERS DAY 2023
4/25/2022
Income
Various
Read-a-Thon £1029.70, Mothers Days 2022, Easter Parade £1104
4/25/2022
Transfer
DinoDefib
Moved DEFIB money to separate pot
4/26/2022
Income
Mother's Day 2022
Refund for Broken Mugs - Rachel
4/27/2022
Expenditure
School Disco
DJ Payment
4/29/2022
Income
DinoDefib
CAF Online Payment
5/3/2022
Expenditure
Jubilee
Jubilee Medals
5/3/2022
Income
School Disco
Stripe Payments
5/3/2022
Income
DinoDefib
CAF Cheque
5/4/2022
Income Your School Lottery
Monthly Income		 Paid to/from
Online
Online
Online
Online
Online
Online
Online
Online
Online
Counter
Counter
Online
Online
Online
Online
Online
Counter
Counter
Online
Online
Online
Online
Online
Online
Online
Online
Online
Online
Online
Online
Online
Online
Counter
Online
Online
Online
Online
Online
Online
Counter
Online		 Reference
Stripe
D. Enright
D.Enright
D.Enright
Just Giving
Just Giving
D.Enright
Just Giving
CAF
Cash
D.Enright
Just Giving
AMAZON
Just Giving
D.Enright
Cash
Cash
S.Mason
G.FLETCHER
S.HIGGS
R.WALSH
R.WALSH
Just Giving
D.Enright
D.Enright
S.HIGGS
L.HOWES
N.CHAPMAN
R.FLETCHER
R.WALSH
Cash
TRANSFER
R.FLETCHER
D.Enright
CAF
N.CHAPMAN
Stripe
CAF
D.Enright		 Amount
Income
£88.50
£1,392.44
£1,392.44
£88.40
£1,480.84
£16.50
£1,497.34
£15.60
£1,512.94
£1,273.55
£2,786.49
£830.53
£3,617.02
£124.80
£3,741.82
£818.35
£4,560.17
£135.00
£4,695.17
£20.00
£4,715.17
£1,144.50
£5,859.67
£17.40
£5,877.07
£420.93
£6,298.00
£123.04
£6,421.04
£160.86
£6,581.90
£92.40
£6,674.30
£70.00
£6,744.30
£200.00
£500.01
£7,244.31
£110.00
£7,354.31
£1,172.90
£150.00
£127.00
£65.00
£9.61
£7,363.92
£97.30
£7,461.22
£15.00
£7,476.22
£70.00
£5.00
£85.77
£68.42
£277.45
£4,832.07 £12,308.29
£3,533.83
£31.68 £12,339.97
£160.00
£250.00 £12,589.97
£513.95
£1,901.54 £14,491.51
£140.00 £14,631.51
£74.80 £14,706.31		 Income Expenditure
Total
£88.50
£1,480.94
£1,569.34
£1,585.84
£1,601.44
£2,874.99
£3,705.52
£3,830.32
£4,648.67
£4,783.67
£4,803.67
£5,948.17
£5,965.57
£6,386.50
£6,509.54
£6,670.40
£6,762.80
£6,832.80
£200.00
£6,632.80
£7,132.81
£7,242.81
£1,372.90
£6,069.91
£1,522.90
£5,919.91
£1,649.90
£5,792.91
£1,714.90
£5,727.91
£5,737.52
£5,834.82
£5,849.82
£1,784.90
£5,779.82
£1,789.90
£5,774.82
£1,875.67
£5,689.05
£1,944.09
£5,620.63
£2,221.54
£5,343.18
£10,175.25
£5,755.37
£6,641.42
£6,673.10
£5,915.37
£6,513.10
£6,763.10
£6,429.32
£6,249.15
£8,150.69
£8,290.69
£8,365.49
5/9/2022
Income
Amazon Smile
Quarterly Income
Online
AMAZON
£70.83 £14,777.14
5/10/2022
Expenditure
Miscellaneous
Ikea Boxes - Storage x 5
Online
R.FLETCHER
£40.00
£6,469.32
5/10/2022
Expenditure
School Disco
Disco Snacks
Online
S.HIGGS
£309.00
£6,778.32
5/10/2022
Income Your School Lottery
Weekly Income
Online
D.Enright
£13.50 £14,790.64
5/16/2022
Expenditure
Parentkind
Yearly Membership Renewal
Online
D.Enright
£116.00
£6,894.32
5/16/2022
Expenditure
Tea Towels
Pens for Tea Towels
Online
R.WALSH
£21.95
£6,916.27
5/16/2022
Expenditure
Ice Lolly Sale
Ice Lollies
Online
R.WALSH
£39.00
£6,955.27
5/16/2022
Expenditure
Ice Lolly Sale
Ice Lollies
Online
R.FLETCHER
£49.00
£7,004.27
5/16/2022
Expenditure
Jubilee
Collection Jars for Mural
Online N.CHAPMAN
£69.95
£7,074.22
5/16/2022
Expenditure
Fathers Day
Gifts for Fathers Day
Online
D.Enright
£447.04
£7,521.26
5/31/2022
Income
Sports Day
SumUp Card Payments - Refreshments
Online
SumUp
£226.38 £15,017.02
6/1/2022
Income
Tea Towels
Stripe Payments
Online
STRIPE £1,209.09 £16,226.11
6/7/2022
Income Your School Lottery
Monthly Income
Online
D.Enright
£88.40 £16,314.51
6/7/2022
Income
Easy Fundraising
Easy Fundraising Q2
Online
D.Enright
£27.05 £16,341.56
6/9/2022
Expenditure
Fathers Day
Gifts for Fathers Day
Online
R.WALSH
£63.30
£7,584.56
6/9/2022
Expenditure
Sports Day
Refreshments
Online
R.FLETCHER
£134.20
£7,718.76
6/9/2022
Expenditure
Sports Day
Refreshments
Online
R.WALSH
£362.75
£8,081.51
6/9/2022
Expenditure
Fathers Day
Carrier bags
Online
R.WALSH
£43.98
£8,125.49
6/16/2022
Income
Jubilee
Refund Jubilee Medals
Online N.CHAPMAN
92.82 £16,434.38
6/20/2022
Income
Various
Fathers Day £2,010.78/Sports Day £607.56/Lolly Sale £128.60/DinoDefib
£240.50
Counter
Cash
2885 £19,319.38
6/27/2022
Expenditure
Inflatables
Monster Inflatables
Online
S.HIGGS
1000
£9,125.49
6/27/2022
Expenditure
Fathers Day
Fathers Day Gifts
Online
R.WALSH
160.23
£9,285.72		 £8,436.32
£8,396.32
£8,087.32
£8,100.82
£7,984.82
£7,962.87
£7,923.87
£7,874.87
£7,804.92
£7,357.88
£7,584.26
£8,793.35
£8,881.75
£8,908.80
£8,845.50
£8,711.30
£8,348.55
£8,304.57
£8,397.39
£11,282.39		 £8,436.32
£8,396.32
£8,087.32
£8,100.82
£7,984.82
£7,962.87
£7,923.87
£7,874.87
£7,804.92
£7,357.88
£7,584.26
£8,793.35
£8,881.75
£8,908.80
£8,845.50
£8,711.30
£8,348.55
£8,304.57
£8,397.39
£10,282.39
£10,122.16
7/1/2022
Income
Inflatables
Stripe Payments
Online
STRIPE
854.47 £20,173.85
7/5/2022
Income Your School Lottery
Monthly Income
Online
D.Enright
70.4 £20,244.25
7/5/2022
Income
Donation
Donations
Online
R.Fletcher
75 £20,319.25
7/21/2022
Expenditure
Ice Lolly Sale
Ice Lollies
Online
R.FLETCHER
94
£9,379.72
7/21/2022
Expenditure
Tea Towels
Stuart Morris Jubilee Tea Towels
Online
R.WALSH
361.74
£9,741.46
7/21/2022
Expenditure
Miscellaneous
Coin Counter
Online N.CHAPMAN
139.99
£9,881.45
7/21/2022
Expenditure
Inflatables
Inflatables Wristbands
Online N.CHAPMAN
23.95
£9,905.40
7/21/2022
Expenditure
New Starters
Welcome Packs - New Starters
Online N.CHAPMAN
47.16
£9,952.56
7/21/2022
Expenditure
Leavers
Leavers Gift Bags
Online
R.WALSH
30
£9,982.56
7/21/2022
Expenditure
New Starters
Welcome Packs - New Starters
Online N.CHAPMAN
12.3
£9,994.86
7/21/2022
Income
Various
Mop Ups - Lolly Sales £212, Tea towels £15, inflatables £15
Counter
Cash
269 £20,588.25
7/26/2022
Income Your School Lottery
Monthly Income
Online
D.Enright
13.8 £20,602.05
8/1/2022
Income
Inflatables
Stripe Payments
Online
STRIPE
985.18 £21,587.23
8/2/2022
Income Your School Lottery
Monthly Income
Online
D.Enright
72.8 £21,660.03
8/16/2022
Income
Amazon Smile
Quarterly Income
Online
AMAZON
57.41 £21,717.44
8/31/2022
Income
MAA Eyecare
Monthly Donations + New Baby donation
Online
R.Fletcher
350 £22,067.44
8/31/2022
Income Your School Lottery
Monthly Income
Online
D.Enright
13.8 £22,081.24
9/6/2022
Income Your School Lottery
Monthly Income
Online
D.Enright
105.4 £22,186.64
9/13/2022
Expenditure
School Equiptment
Field supplies - mower and hose
Online
J.Lendon
540.93
£10,535.79
9/21/2022
Income Your School Lottery
Monthly Income
Online
D.Enright
13.2 £22,199.84		 £10,976.63
£11,047.03
£11,122.03
£11,028.03
£10,666.29
£10,526.30
£10,502.35
£10,455.19
£10,425.19
£10,412.89
£10,681.89
£10,695.69
£11,680.87
£11,753.67
£11,811.08
£12,161.08
£12,174.88
£12,280.28
£11,739.35
£11,752.55
10/3/2022
Income
Stripe Income
School Disco
Online
D.Enright
16.82 £22,216.66		 £11,769.37
10/03/2022
Income
SumUp
Donation from S.Higgs
Online
R.Walsh
43.27 £22,259.93
10/04/2022
Expenditure
School Disco
DJ AJ Entertainment - School Disco 14/10
Online
A. Jacques
160
£10,695.79		 £11,812.64
£11,652.64
10/04/2020 Income Your School Lottery Monthly Income Online D.Enright 70.4 £22,330.33 £11,723.04
10/10/2022 Expenditure Christmas Grotto Elf Hats Wholesalers N.Champan 378 £11,073.79 £11,345.04
10/10/2022 Expenditure School Disco Glow Sticks Online N.Champan 135.35 £11,209.14 £11,209.69
10/10/2022 Expenditure School Disco Asda - treat bags Shop N.Champan 76.35 £11,285.49 £11,133.34
10/10/2022 Expenditure School Disco Apples - treat bags Shop N.Champan 23.15 £11,308.64 £11,110.19
10/10/2022 Expenditure School Disco Red bags - treat bags Online N.Champan 159.8 £11,468.44 £10,950.39
25/10/2022 Income Your School Lottery Monthly Income Online D.Enright 13.2 £22,343.53 £10,963.59
01/11/2022 Income School Disco Stripe Payment - Income Online D.Enright 2143.93 £24,487.46 £13,107.52
07/11/2022 Expenditure Website Christopher West - Website hosting fee Online C.West 75 £11,543.44 £13,032.52
07/11/2022 Expenditure School Disco Crisps and choc - treat bags Shop N.Champan 84.85 £11,628.29 £12,947.67
07/11/2022 Expenditure School Disco Sweets - treat bags Tesco N.Champan 32 £11,660.29 £12,915.67
07/11/2022 Expenditure School Disco Apples - treat bags Tesco N.Champan 81.1 £11,741.39 £12,834.57
07/11/2022 Expenditure Christmas Grotto Selection boxes x 255 Online N.Chapman 382.5 £12,123.89 £12,452.07
07/11/2022 Expenditure Christmas Grotto Wrapping Paper Shop N.Chapman 36 £12,159.89 £12,416.07
08/11/2022 Income Your School Lottery Monthly Income Online D.Enright 90.4 £24,577.86 £12,506.47
15/11/2022 Income Amazon Smile Quarterly Income Online AMAZON 64.35 £24,642.21 £12,570.82
16/11/2022 Expenditure License TENS License Online R.Walsh 21 £12,180.89 £12,549.82
16/11/2022 Expenditure Christmas Grotto Selection Boxes x 100 - Morrisons staff discount Online N.Boyton 88.4 £12,269.29 £12,461.42
16/11/2022 Expenditure Tea Towels Stuart Morris - Jubille Tea Towels Online R.Walsh 257.4 £12,526.69 £12,204.02
16/11/2022 Expenditure School Disco Drinks - B&M Shops R.Walsh 50.75 £12,577.44 £12,153.27
21/11/2022 Expenditure Christmas Dinner Crackers Online L.Howes 79.8 £12,657.24 £12,073.47
21/11/2022 Expenditure Christmas Dinner Crackers Online S.Read 67.83 £12,725.07 £12,005.64
21/11/2022 Expenditure Christmas Dinner Crackers Online N.Boyton 11.97 £12,737.04 £11,993.67
22/11/2022 Income Easy Fundraising Easy Fundraising Q3 Online D.Enright £20.11 £24,662.32 £12,013.78
30/11/2022 Income Christmas Wreaths Christmas Wreath Making Workshop - Income Online N.Chapman 1,950 £26,612.32 £13,963.78
30/11/2022 Expenditure Christmas Wreaths Christmas Wreath Making Workshop - Florist Invoice Online C.Thripp 1,720.00 £14,457.04 £12,243.78
01/12/22 Income Christmas Wreaths £630 Christmas Wreath Making Workshop + £1023.10 Santas Grotto Income Stripe D.Enright 1653.1 £28,265.42 £13,896.88
06/12/22 Income Your School Lottery Monthly Income Online D.Enright 68.4 £28,333.82 £13,965.28
08/12/22 Income Carol Concert Christmas Carol Concert Raffle income SumUp D.Enright 9.83 £28,343.65 £13,975.11
28/12/22 Income Your School Lottery Monthly Income Online D.Enright 12.9 £28,356.55 £13,988.01
Total income £28,356.55
Total Expenditure £14,457.04
Net Profit £13,899.51
Year End Balance £13,988.01