2023-10-31-accounts - Towersey Playing Fields

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Trustees’ Annual Report for the period

From 1[st] Nov 2022 To 31[st] Oct 2023 Period end date

Charity name: Towersey Playing Fields Management Committee

Charity registration number: 1054125

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To manage all operations and maintenance of the playing fields, including a children's play area within the village of Towersey.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Maintain playing fields and children's play area such that they can be utilised by the local community for sporting activities and children's play space
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The facilities (Playing fields and Children's play area) are provided for the benefit of Towersey village residents and the local surrounding community. They are able to benefit from the green space, conducting sporting events and have the benefit of a free children'splayspace.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	N/A
Other		N/A

Achievements and Performance

			SORP reference	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.		Para 1.20		Our main focus for this year has been on progressing the development of our new pavilion. The main events for this year have therefore been as follows: • The old clubhouse was permanently closed during the year and will remain closed until such time as it is demolished as part of the redevelopment project. • New storage unit - planning permission has been granted for a new storage unit to be utilised by all village committees. Construction is scheduled for Mid 2024. Funding for the storage unit itself is being provided by Towersey Parish Council with additional Grant funding being sought for the cost of the concrete base. • New Pavilion - A Planning application has submitted to South Oxfordshire District Council (SODC) on 13 October 2023. Following review and feedback from statutory consultees, some amendments have been made to the design. We expect a decision by the summer of 2024. • Fund Raising for New Pavilion - A sub committee was formed during the year to deal with all the business aspects of raising funds – c.£1.25m required. This includes, among other things, creating a business plan and contacting the many organisations who provide grant funding for major projects. Looking to the future, once planning permission is granted we will be seeking to retain a builder to build the new pavilion. We also plan to change our Charity structure to a CIO and of course we shall continue to maintain our playing fields and children’s play area for the benefit of the local community.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	N/A
Performance of fundraising activities against objectives	Para 1.41	N/A

set
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Financial Review
Review of the charity’s financial position at the end of theperiod	Para 1.21	See Financial Summary pages
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves: 1) 1-2 years operational running costs. This is held to ensure we can cover expenses in case our income in any one year is not enough to cover the expenses for the next year and allow us time to find other income sources. 2)Development Project Reserve. Funds are being held to put towards our newpavilion developmentproject.
Amount of reserves held	Para 1.22	See Financial summary
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	N/A
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of theprincipal	Para 1.46	N/A

risks facing the charity N/A Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed,royal charter)	Para 1.25	Management guidelines and conveyance
How is the charity constituted? (e.g unincorporated association,CIO)	Para 1.25	Unincorporated Charitable Trust
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	5 trustees required and are voted in at the committee meeting immediately following the AGM. Trustees must be proposed and seconded to be approved.

Additional information (optional) You may choose to include further statements where relevant about: N/A Policies and procedures adopted for the induction and Para 1.51 training of trustees N/A The charity’s organisational structure and any wider Para 1.51 network with which the charity works N/A Relationship with any related Para 1.51 parties N/A Other

Reference and Administrative details

Charity name Towersey Playing Fields Management Committee

Other name the charity uses
Registered charity number	1054125
Charity’s principal address	Lower Green Farm, Towersey. OX9 3QP

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Richard Duckham	Chairman
	Judith Allworth	Secretary
	Jennifer Jones	Treasurer
	Jonathan Masters
	Brian Gibbs

Corporate trustees – names of the directors at the date the report was approved

Director name
N/A





Name of trustees holding title to property belonging to the charity
Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian	N/A

charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser N/A Name of chief executive or names of senior staff members (Optional information) N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
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Towersey Playing Fields Management Committee 1054125 Receipts and payments accounts

CC16a

For the period 1st Nov 2022 31st Oct 2023 To from

Section A Receipts and payments

Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds Last year to the nearest £ to the nearest £ 400 1,325 41,316 29,390 1,850 4,380 - - 1,036 510 173 - - - - - 44,775 35,605 - - - - - 44,775 35,605 2,906 3,426 1,385 1,080 1,703 2,271 11,461 7,644 95 135 - - - - - - - - 17,550 14,555 - - - - 17,550 14,555 27,225 21,049 - - 118,253 97,203 145,477 118,253	Total funds Last year to the nearest £ to the nearest £ 400 1,325 41,316 29,390 1,850 4,380 - - 1,036 510 173 - - - - - 44,775 35,605 - - - - - 44,775 35,605 2,906 3,426 1,385 1,080 1,703 2,271 11,461 7,644 95 135 - - - - - - - - 17,550 14,555 - - - - 17,550 14,555 27,225 21,049 - - 118,253 97,203 145,477 118,253
-	-	27,225	21,049
-	-	-	-
-	-	118,253	97,203
-	-	145,477	118,253

Section B Statement of assets and liabilities at the end of the period

Categories

B1 Cash funds

ssets and liabilities at the end of the period	ssets and liabilities at the end of the period
Unrestricted funds Restricted funds Endowment funds to nearest £ to nearest £ to nearest £ 145,477 - - - - - - - - Cash in Bank Details
Cash in Bank	-
	-
	-
~~1~~ 25/07/24 145,477 - - OK OK OK Unrestricted funds Restricted funds Endowment funds to nearest £ to nearest £ to nearest £ Details *Total cash funds* (agree balances with receipts and payments account(s))	-

CCXX R1 accounts (SS)


B2 Other monetary assets					-			-	-

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	Details				Fund to which asset belongs		Cost (optional)		Current value (optional)
B3 Investment assets								-	-

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	Details				Fund to which asset belongs		Cost (optional)		Current value (optional)
B4 Assets retained for the								-	-
charity’s own use								-	-

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					Fund to which		Amount due		When due
	Details				liability relates		(optional)		(optional)
B5 Liabilities		Unpresented	Cheques	Unrestricted				-

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Signed by one or two trustees on behalf of all the trustees			Signature		Print	Name			Date of approval

CCXX R2 accounts (SS)

25/07/24

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent ExamineVs Report Report to the trusteesl members of Chirily Nam Towersey Playing Fields Management Committee On accounts for the year ended 3151 October 2023 Charity no (if any) 1054125 Set out on pages Separatè aiiielimeni I report to the trustees on my examinalion of the accounts of the above charily ('Ihe Trusl.) for the year ended 31110 12023. Responsibilitles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the aGcounts in accordance with the requirements of the Charilies Act 2011 (°the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examinalion, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of the Acl. I have completed my examination. I confirm that no material matters have come to my attention lolher than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect= accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding ofthe accounts to be reached. Please delete the words in Ihe brackets if they do not apply. Slgned: Date: Name: ITH Relevant professional qualificationls) or body lif any): (IMA Address: LÈisL& i É£IO CIE )IL I SFI ieE. IER October 2018

Section B Dlsclosure Only complete if the examiner needs to highlight matters of concem (see CC32, Independenl examinalion of charily accounts: directions and guidan for examiners). Give here brief detalls of any items that the examinerwlshes to disclose. IER October 2018