## **Trustees’ Annual Report for the period** **From 1[st] Nov 2022 To 31[st] Oct 2023 Period end date** ## **Charity name: Towersey Playing Fields Management Committee** ## **Charity registration number: 1054125** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To manage all operations and maintenance
of the playing fields, including a children's
play area within the village of Towersey.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Maintain playing fields and children's play
area such that they can be utilised by the
local community for sporting activities and
children's play space| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The facilities (Playing fields and Children's
play area) are provided for the benefit of
Towersey village residents and the local
surrounding community. They are able to
benefit from the green space, conducting
sporting events and have the benefit of a
free children'splayspace.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**N/A**| |Other||**N/A**| ## **Achievements and Performance** ||||SORP reference|SORP reference||| |---|---|---|---|---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.||Para 1.20||Our main focus for this year has been on
progressing the development of our new pavilion.
The main events for this year have therefore been
as follows:
•
The old clubhouse was permanently closed
during the year and will remain closed until
such time as it is demolished as part of the
redevelopment project.
•
New storage unit - planning permission has
been granted for a new storage unit to be
utilised by all village committees.
Construction is scheduled for Mid 2024.
Funding for the storage unit itself is being
provided by Towersey Parish Council with
additional Grant funding being sought for
the cost of the concrete base.
•
New Pavilion - A Planning application has
submitted to South Oxfordshire District
Council (SODC) on 13 October 2023.
Following review and feedback from
statutory consultees, some amendments
have been made to the design. We expect a
decision by the summer of 2024.
•
Fund Raising for New Pavilion - A sub
committee was formed during the year to
deal with all the business aspects of raising
funds – c.£1.25m required. This includes,
among other things, creating a business
plan and contacting the many organisations
who provide grant funding for major
projects.
Looking to the future, once planning permission is
granted we will be seeking to retain a builder to
build the new pavilion. We also plan to change our
Charity structure to a CIO and of course we shall
continue to maintain our playing fields and
children’s play area for the benefit of the local
community.||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**N/A**| |---|---|---| |Performance of fundraising
activities against objectives|Para 1.41|**N/A**| |set||| |---|---|---| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of theperiod|Para 1.21|**See Financial Summary pages**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves:**
1) 1-2 years operational running costs.
This is held to ensure we can cover
expenses in case our income in any
one year is not enough to cover the
expenses for the next year and allow
us time to find other income sources.
**2)**Development Project Reserve. Funds
are being held to put towards our
newpavilion developmentproject.| |Amount of reserves held|Para 1.22|**See Financial summary**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**N/A**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of theprincipal|Para 1.46|**N/A**| risks facing the charity **N/A** Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Management guidelines and conveyance| |How is the charity
constituted?
(e.g unincorporated
association,CIO)|Para 1.25|Unincorporated Charitable Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|5 trustees required and are voted in at the
committee meeting immediately following the
AGM. Trustees must be proposed and
seconded to be approved.| **Additional information (optional)** You may choose to include further statements where relevant about: **N/A** Policies and procedures adopted for the induction and Para 1.51 training of trustees **N/A** The charity’s organisational structure and any wider Para 1.51 network with which the charity works **N/A** Relationship with any related Para 1.51 parties **N/A** Other ## **Reference and Administrative details** Charity name Towersey Playing Fields Management Committee |Other name the charity uses|| |---|---| |Registered charity number|1054125| |Charity’s principal address|Lower Green Farm, Towersey. OX9 3QP| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Richard Duckham|Chairman||| ||Judith Allworth|Secretary||| ||Jennifer Jones|Treasurer||| ||Jonathan Masters|||| ||Brian Gibbs|||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved |**Director name**||| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| |Name of trustees holding title to property belonging to the charity||| |**Trustee name**|**Dates acted if not for whole year**|| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian|N/A| charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser N/A Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
**----- End of picture text -----**
**Towersey Playing Fields Management Committee 1054125 Receipts and payments accounts** ## **CC16a** **For the period** 1st Nov 2022 31st Oct 2023 **To from** ## **Section A Receipts and payments** |**Unrestricted**
**funds**
**to the nearest £**
**A1 Receipts**
Rentals
**400**
Donations
**41,316**
Fund-RaisingEvents
**1,850**
Grants
**-**
Interest Received
**1,036**
Other
**173**
**-**
**-**
**_Sub total_**_(Gross income for AR)_**44,775**
**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 44,775**
**A3 Payments**
Repairs & Maintenance
**2,906**
Fund RaisingEvent expenses
**1,385**
Utilities ,Rates & Insurance
**1,703**
Project Expenses
**11,461**
Other
**95**
**-**
**-**
**-**
**-**
**_Sub total_ 17,550**
**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 17,550**
**_Net of receipts/(payments)_ 27,225**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**118,253**
**_Cash funds this year end_ 145,477**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**- **
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**400**
**1,325**
**41,316**
**29,390**
**1,850**
**4,380**
**-**
**-**
**1,036**
**510**
**173**
**-**
**-**
**-**
**-**
**-**
**44,775**
**35,605**
**-**
**-**
**-**
**-**
**-**
**44,775**
**35,605**
**2,906**
**3,426**
**1,385**
**1,080**
**1,703**
**2,271**
**11,461**
**7,644**
**95**
**135**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**17,550**
**14,555**
**-**
**-**
**-**
**-**
**17,550**
**14,555**
**27,225**
**21,049**
**-**
**-**
**118,253**
**97,203**
**145,477**
**118,253**|**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**400**
**1,325**
**41,316**
**29,390**
**1,850**
**4,380**
**-**
**-**
**1,036**
**510**
**173**
**-**
**-**
**-**
**-**
**-**
**44,775**
**35,605**
**-**
**-**
**-**
**-**
**-**
**44,775**
**35,605**
**2,906**
**3,426**
**1,385**
**1,080**
**1,703**
**2,271**
**11,461**
**7,644**
**95**
**135**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**17,550**
**14,555**
**-**
**-**
**-**
**-**
**17,550**
**14,555**
**27,225**
**21,049**
**-**
**-**
**118,253**
**97,203**
**145,477**
**118,253**| |---|---|---|---|---| ||**-**|**-**|**27,225**|**21,049**| ||**- **|**-**|**-**|**-**| ||**-**|**-**|**118,253**|**97,203**| ||**-**|**-**|**145,477**|**118,253**| ## **Section B Statement of assets and liabilities at the end of the period** **Categories** **B1 Cash funds** |**ssets and liabilities at the end of the period**|**ssets and liabilities at the end of the period**| |---|---| |**Unrestricted**
**funds**
**Restricted funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**145,477**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Cash in Bank
**Details**|| |Cash in Bank|**-**| ||**-**| ||**-**| |~~1~~
25/07/24
**145,477**
**-**
**-**
OK
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**-**| CCXX R1 accounts (SS) ||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**B2 Other monetary assets**|||||||**-**|||||**-**||||**-**|| ||||||||||||||||||| ||||||||**-**|||||**-**||||**-**|| ||||||||||||||||||| ||||||||**-**|||||**-**||||**-**|| ||||||||||||||||||| ||||||||**-**|||||**-**||||**-**|| ||||||||||||||||||| ||||||||**-**|||||**-**||||**-**|| ||||||||||||||||||| ||||||||**-**|||||**-**||||**-**|| ||||||||||||||||||| ||**Details**||||||**Fund to which asset**
**belongs**||||**Cost (optional)**|||||**Current value**
**(optional)**|| |**B3 Investment assets**||||||||||||**-**||||**-**|| ||||||||||||||||||| |||||||||||||**-**||||**-**|| ||||||||||||||||||| |||||||||||||**-**||||**-**|| ||||||||||||||||||| |||||||||||||**-**||||**-**|| ||||||||||||||||||| |||||||||||||**-**||||**-**|| ||||||||||||||||||| ||**Details**||||||**Fund to which asset**
**belongs**||||**Cost (optional)**|||||**Current value**
**(optional)**|| |**B4 Assets retained for the**||||||||||||**-**||||**-**|| |**charity’s own use**||||||||||||**-**||||**-**|| ||||||||||||||||||| |||||||||||||**-**||||**-**|| ||||||||||||||||||| |||||||||||||**-**||||**-**|| ||||||||||||||||||| |||||||||||||**-**||||**-**|| ||||||||||||||||||| |||||||||||||**-**||||**-**|| ||||||||||||||||||| |||||||||||||**-**||||**-**|| ||||||||||||||||||| |||||||||||||**-**||||**-**|| ||||||||||||||||||| |||||||||||||**-**||||**-**|| ||||||||||||||||||| ||||||||**Fund to which**||||**Amount due**|||||**When due**|| ||**Details**||||||**liability relates**||||**(optional)**|||||**(optional)**|| |**B5 Liabilities**||Unpresented|Cheques|||Unrestricted||||||**-**|||||| ||||||||||||||||||| |||||||||||||**-**|||||| ||||||||||||||||||| |||||||||||||**-**|||||| ||||||||||||||||||| |||||||||||||**-**|||||| ||||||||||||||||||| |||||||||||||**-**|||||| ||||||||||||||||||| ||||||||||||||||||| |Signed by one or two trustees on behalf
of all the trustees|||Signature||||Print||Name|||||||Date of approval|| ||||||||||||||||||| ||||||||||||||||||| ||||||||||||||||||| ||||||||||||||||||| CCXX R2 accounts (SS) 25/07/24 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent ExamineVs Report Report to the trusteesl members of Chirily Nam Towersey Playing Fields Management Committee On accounts for the year ended 3151 October 2023 Charity no (if any) 1054125 Set out on pages Separatè aiiielimeni I report to the trustees on my examinalion of the accounts of the above charily ('Ihe Trusl.) for the year ended 31110 12023. Responsibilitles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the aGcounts in accordance with the requirements of the Charilies Act 2011 (°the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examinalion, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of the Acl. I have completed my examination. I confirm that no material matters have come to my attention lolher than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect= accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding ofthe accounts to be reached. Please delete the words in Ihe brackets if they do not apply. Slgned: Date: Name: ITH Relevant professional qualificationls) or body lif any): (IMA Address: LÈisL& i É£IO CIE )IL I SFI ieE. IER October 2018 Section B Dlsclosure Only complete if the examiner needs to highlight matters of concem (see CC32, Independenl examinalion of charily accounts: directions and guidan￿ for examiners). Give here brief detalls of any items that the examinerwlshes to disclose. IER October 2018