BUSYBEES PLA YGROUP CASTLE HILL PRIMAR YSCHOOL ABBOTSWOOD ROAD BROCKWORTH GLOS GL3 4NU REGISTERED CHARITY NO: 1054102 ANNUAL REPORT FINANCIAL STATEMENT OF THE TRUSTEES FOR THE YEAR END 31" August 2023
Notes to the financial statement for the ear ended 31.08.23 The playgroup accounts have been produced on a simple payments & receipts basis in accordance with the charities act by an administrator employed by the charity. Under the guidance as set out by the Charity Commission of England and Wales, the trustees consider that a full audit is not required and have elected for an independent examination (under Charities Act 2011 section 14415(1)) The trustees therefore have appointed Mrs D Hopwood as the independent examiner. (See attached report) st As at 31 August 2023, Busy Bees does not owe any money to any creditors, and has no outstanding debts. It is the trustee's policy to aim to reserve within a bank account at least 3 times the monthly runni costs at any poinL the trustees also hold a reserve account to protect themselves from any financial liability from the charity. li Busy Bees playgroup does not hold any major assets, just toys and resources for the children's benefit. The property and grounds are Licensed from Gloucestershire County Council, via Castle Hill Primary School. Financial osition as at 31.08.23 Detailed re ort enclosed Busy Bees current account Busy Bees trustees reserve account Opening balance £6867.15 £13,043.91 Total Income Total ex enditure Closin balanee Profit in £58742.56 £55541.31 £10,068.40 £66.48 £13,110.39 £320125 otal funds held £23,178.7 £66.48 I kne prepared thefinancial accounts on behalfofthe trwtees ofBury Bees Playgroup, and to the best ofry knowledge (md beliefthe accounts have beenprepared to provide afactual summary of money received andpaid dun.ng the year and thefin(ma"alposition ofthe charity as at 31 August 2023 Accounts prepared by." SIGNED.. Name." Address DA TED." JBurris 165 Erniin Street Brockworth Glos GL3 4HQ
Trustees, Annual Re ort eriod 01.09.22 to 31.08.23 For the Structure overnance and mana ement Charity Name Busy Bees Playgroup Charity number 1054102 Charity address Castle Hill Primary School, Abbotswood Rd Brockworth Glos GL3 4NU Trustees who manage the charity Charlottc Parry - Chair Ellie Lamb Sasha Brice Shannon O'Grady Rachel Preston Charlie Presley Elwira Chrostek Co-opted members ailie Sturt- Paid as Settin Mana - Nominated Individual for OFSTE Governin Document Constitution The charity operates under an amended constitution signed on 3, November 2020 which replaces the original constitution signed on 5 March 2010. Trustee selection method The management of the charity is the reswnsibility of the trustees, who are elected at the annual general meeting in the autumn terni as per our constitution. Trustees complete DBS checks in line with statutory requiremcnts and are registered with OFSTED. Trustees give their time for free and receive no financial benefiL Trustees aim to meet as least 3 times per year, to review the position of the charity. One trustee holds safeguarding requirements. Trustees hold a reserve baDk account and insurance to enable the charity to manage risk. In all work the trustces bave regard to the guidance issued by the Charity Commission. Ob'ectives and Activities Charity Aims The charity aims to provide to the local community a fully inclusive setting that delivers pre- school education following the early years foundation stage, by creating a happy) safe, and relaxed environment. Caring for children aged 2 years to 4 years of any culture or ability to learn through play Children are encouraged by example and learn to care for and respect not only themselves but also others and their environment. In order to do this, we employ a childcare manager who along with a deputy and play assistants undertakes daily planning of activities to meet the needs and interests of the children attending OUT sctting. We deploy a key person approach to ensure that the progress and well being of all individual ehildren is constantlv monitored and feeds into future Dlanning. We ensure that our staff are well
trained and hence able to successfully meet the needs of the cbildren in our care. We promote the importance of the learning environment and endeavour to make this as stimulating as possible. We listen to the views of children, parents and staff and use this feedback to infomi our improvement WOTk. The working partnership with parents is recognised as being a major value and of importance to the development and education of children. We develop positive relationships with parents and carers and invite them into our setting. We value all children as individuals and celebrate Britain's diversity of culture. We help the children in our care to be happy and healthy. We have policies and procedures in place for all aspects of safeguarding, child protection and health and safety, and along with staff review these policies as and when necessary. We follow the recommendations offered by external agencies and work with parents to achieve these outcomes. Ofsted carried out an inspection of the setting on 4 June 2019 and rated the setting as GOOD. Achievements erforn]ance Review of the year Our annual general meeting was hel(L and a strong con)Ittee was fornie<L undertaking a number of fundraising events, and applying for grants from local parish council to enable the setting to continue to meet the needs of the children attending. Session attendance numbers were low at thc start of thc year but durino the fmaI quarter numbers increased dramatically and thc academic year ended with most sessions full, this also giving a good start for the new academic year. Expenditure was kept to a minimum to avoid a negative monctary impact again this year. However the trustees felt that all staff should be rewarded with an annual increase to their salaries which would embed security for staff as recruitment and new staff training would cause a greater impact to the charity. ti Communication with the trustees has mainly been via emails, the chair has continued to support the manager in the overall operation of the setting. This has enabled the setting to continue to be a proactive setting supporting children in our care and staff wherever possible to provide the best childcare as per our aims. Income has mainly been through the Government Nursery Education funding scheme. All funding and fec payments received under these schemes have been used to enhance the needs of the child, following the EYFS guidelines. Busy Bees childrcn enjoyed Christmas and end of year parties with Magical entertainmen¢ bouncy castle and the tradition leavers bears. Aims uture To raise the profile of Busy Bees playgroup within the local cornmunity. To develop a strong working committee li To continue to support staff with their plans for developing the setting, repair and update our outdoor 1&2rning are To continue to raise funds for extra Tesources and experiences for the cbildren Trustees Declaration We the trustees of Busy Bees playgroup, are responsible for keq)ing proper accountin(T records that disclose the rcasonable accuracy at any time the financial position of the clwity and enable us to ensure that the financial statement comply with the charities acL We are also responsible for safeguarding any assets of the chatity and hence for taking reasonable steps for the prevention and detection of fraud and any other irregularities. Wc declare that there are no unreported serious incidents or other matters relatinry to our charity during this financial year. This report was presented and agreed at the Annual General Meeting on Signed on behalf of the trustees. Date..-.................. Chair
BUSYBEkSPL4YGROUP FINAN (- figures - credit) Financial Year Reserve Account 01.09.22 to 31.08.23 -6867.15 -13043.91 OPENING BAIANCE trans to reserve accoullt IN NURSERY EDUCATION FUNDING CHILDRENS FEES 40460.77 -17168.88 COURSE INCENTIVE PAYMENTS GRANTS FUNDRAISING detailed schedule enclosed DONATIONS detailed schedule endosed INTEREST ON ACCOUNT 494.00 18.91 -66.48 UNIFORMS OTHER INCOME TOTAL INCOME -£5&742.56 EXPEND WAGF.S TAX&NI TEMPORARY sfAFF PAYROLL SERVICE PENSION COURSE FEES 45442.75 476.50 IIS4.04 299.00 RAINING SUBSCRIPTIONS PATA Membershi 0ED 479.24 RENTAL OF PREMISES HOUSEHOLD GOODS i.e. deanin INSURANCE TELEPHONE ADMIN COST PRINTER cOs 4590.00 664.86 493.72 393.11 196.78 759.56 material wet wi osta stsione REFRESHMENTS CONSUfvIABLES PA[E, PAPER, Frc] NEW EQUIPMENT BOOKS 6.10 241.18 15.20 FUNDRASING cOs ENTERTAENMENT GIs T & PHOTOCOPY UNIFORMS FOREST SCHOOL DEVELOPMENT OTHER EXPENDITURE TRAINING GRAwf PAID Otrr 329.27 TRANSFER TO RESERVE ACCOUNT TOTAL PAYMENTS £55.541.31 £0.00 PROFIT LOSS MADE INTHEYEAR -£3.201.25 .£6&48 Current account & resenre account Total dosing balan -£10,06&40 -£23.178.79 -£13,110.39
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of busq PLA4 GPAuf On accounts for the year ended 31 10&12DL2 Charity no (if any) iOSLtrioI Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trusf) for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (°the Acf). I report in respect of my examination of the Trusfs accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disdosed below ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rf they do not apply. Signed: Date: 2DI Name: i ¥¥ALf)O Relevant professional qualification(s) or body (if any): Address: IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidan for examiners). Give here brief details of any items that the examinerwishes to disclose. IER October 2018