THE YSTRADGYNLAJS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 COMPANY REGISTRATION NUMBER 02865401 CHARITY COMMISSION NUMBER 1054054
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED INDEX TO THE FINANCIAL STATEMENTS PAGE Legal and Administrative Details Trustees, Report Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 7-10 The following pages do not form part of the statutory financial statements Trading and Profit and Loss Account 11-12
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED LEGAL AND ADMINISTRATIVE DETAILS TRUSTEES Geraint Wyn Roberts Betty Rachel Watkins Susan McNicholas Pamela Roberts Richard PG Millington Mike Jessop Katherine Mari Davies Michael Jenkins Allen Eleanor Greenwood REGISTERED OFFICE: Brecon Road Ystradgynlais Swansea SA9 1JJ COMPANY REGISTRATION NUMBER 2865401 CHARITY REGISTRATION NUMBER 1054054 INDEPENDENT EXAMINER CISWO Trading Ltd The Old Rectory Rectory Drive Whiston Rotherham S60 4JG BANKERS Lloyds TSB Gorseinon Branch Swansea Wales
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 The trustees (who are a150 directors of the charitable company) present this report together with financial statements for the year ended 31 March 2025. Reference and administratlve details The present membership of the Board is listed in the Legal and Adminstrative details page. Structurei governance and management Governin Document The organisation is a charitable company limited by guarantee, incorporated on 25 October 1993 and registered as a charity on 26 March 1996. The charilable company was established under a Memorandum of AssoGiation which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1. Recruitment and a ointment of trustees The directors of the company are also the charity trustees. Trustees are appointed taking into account the skills requirement of the Board. Risk Mana ement The trustees have considered the major strategic. business and operational risks the charity faces and confirm that systems have been established lo monitor performance of the charity so that necessary steps can be taken to identify, lessen and manage those risks. anisational Structure The trustees delegate the day to day operations to the Welfare Hall Manager. Objectives and Activities We continue to place strong emphasis on our community, educational and cultural roots by providing community resources and artistic programming appropriate to our Community. being both challenging and accessible in our cultural programming. The Welfare aims to provide and support a wide range of arts, entertainment, cultural, education and community focussed activities. Activities which would not othetwise be provided locally,. reflect the bilingual and cultural diversity of the community., are inclusive and encourage community participation. Ystradgynlais Town Council remain core financial supporters of our mission and we remain Arts Portfolio Wales {APW) clients of the Arts CounGiI of Wales. Flnancial Revlew The results for the charity are included in the ststement offinancial activities on page 5. Publsc benefjt The trustees are satisfied Ihat the activities of the charitable company are for public benefit within the Charities Act 2011.
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 CONTINUED Reserrfes policy The Trustees wish lo maintain reserve levels equivalent to three months operating costs. The trustees are aware that the reserves have fallen below this level in these accounts and are working hard lo ensure the reserves are increased going fotward. Statement of Trustees. Responsibilities The trustees (who are also directors for the purposes of company lawl are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicabl8 law and regulations. Company law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice {United Kingdom Accounting Standards and applicable law). Under company law the trustees must not approve the financial slatements unless Ihey are satisfied that they give a true and fair view of the state of affairs of the charitable company and of Ihe incoming resources and application of resources, including the income and expenditure of the charitable company for that period. In preparing these financial statements the trustees are required to: select suitable accounting policies and then apply them consistently: observe the melhods and principles in Ihe Charities SORP., make judgements and accounting estimates that are reasonable and prudent- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable Gompany will continue in business. The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain Ihe charitable companls transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Signed on behalf of the Board of Trustees Signed - Trustee Print Name - Trustee Date
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED I report to the trustees on my examination of the accounts of the above named charity (registered no. 1054054) for the year ended 31 March 2025, which are set out on pages 5 to 12. Res onsibilities and basis of re ort As th8 charity trustees land also the directors for the purposes of company law) you are responsible for Ihe preparation of the accounts in accordance with the requirements of the Cornpanies Act 2006 ('th8 2006 Act.). Having satisfied myself that the accounts of the company are not required lo be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company's accounts as carried out under section 145 of thé Charities Act 2011 ('the 2011 Act,) In carrying out my examination I have followed the Directions given by the Charity Commission under section 145{5)(b) of the 2011 Act. Inde endent Examiners Statement As the charity's income exceeded £250.000 your examiner must be a member of a body listed in Section 145 of the Act. I confirm that l arn qualified to undertake the examination as l am a member of the Institute of Chartered Accountsnts in England and Wales. I have completed my examination. I confimi that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: (1) accounting records were nol kept in respect of the company as required by seclion 386 of the 2006 Act- or 12) the accounts do not accord with those records., or {31 the accounts do not comply with the accounting requiremenls of the 2006 Act other than any requirement that the accounts give 'a true and fair view, which is not a matter considered as part of an independent examination. or {4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities I have no concerns and have come across no other matters in connection with the Èxamination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. J Wallage FCA On behalf of CISWO (Trading) Lld The Old Rectory Rectory Drive Whiston Rotherham S60 4JG Date
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED STATEMENT OF FINANCIAL ACTIVITIES INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025 2025 Unrestricted Fund 2024 Unrestricted Fund Note INCOME Trading activities within the charilies objects Bar Income Confectionery 21.323 7,019 18,828 5,009 28.342 23,837 Service aclivities within the chariti8s objects Cinema income Live event income Room Hire Other service Income 10,806 45,185 43,931 1,787 10,327 36,654 42.705 7,147 101.709 96,833 other incoming resources Grants received Donations 406.465 2,778 173.439 1,729 409.243 175,168 TOTAL INCOME 539,294 295,838 EXPENDITURE Cost of goods in relation to trading activities Bar activities Confectionery 10,727 4,687 9,596 3.418 15,414 13.014 Direct Charitable Expenditure Service activities within the charitvs objects Direct charitable expenditure on welfare hall 86,589 351,371 73,759 229,320 437,960 303,079 Management and Administration 27,928 21,114 TOTAL EXPENDITURE 481.302 337,207 NET (EXPENDITURE) I INCOME 57.992 (41,369) Fund Balances at 1 April 2024 33,512 74,881 Fund Balances at 31 March 2025 91,504 33,512
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED REGISTERED NUMBER 2865401 BALANCE SHEET AS AT 31 MARCH 2025 Notes 2025 2024 FIXED ASSETS Tangible Assets 22,388 25.313 CURRENT ASSETS Stock Debtors and Prepayments Cash in hand and at bank 3,091 5.702 79,185 2,249 15.174 16.937 87,978 34,360 CREDITORS Amounts falling due within one year {18,862) (26,161) NET CURRENT ASSETS 69,116 8.199 TOTAL ASSETS LESS CURRENT LIABILITIES 91.504 33,512 TOTAL NET ASSETS 91,504 33,512 FUNDS Unrestricted Fund 91,504 33,512 TOTAL FUNDS 91,504 33,512 For the year in question, the charitable company was entitled to exemption from an audit under Section 477 of the Companies Act 2006. The members have not required Ihe charitable company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Act. The trusteesldirectors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 wilh respect to accounting records and the preparation of accounts. The Financial Statements were approved by the Trustees and signed on their behalf by: Trustee Date
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 ACCOUNTING POLICIES a) Basis of aration and assessment of oin concem The financial statements have been prepared under the historical cost convention unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice-. Accounting and Reporting by Charlties (FRS 102) and the Charities Act 2011. re The trustees consider that there are no material uncertainties about the Trust's ability to continue as a going concern. The trustees have a reasonable expectation that the Trust has adequate reserves to continue in operational existence for the foreseeable future. Accordingly the trustees continue to adopt the going concern basis in the preparation of its accounts. b) Incomin Resources All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. c) Resources Ex ended Expenditure is accounted for on an accruals basis and has been classified under headings Ihat aggregate all cost related to the category. Where Gosts cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ible Fixed Assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Fixtures and fittings Cinema & show equipment 25 /0 on reducing balance basis 109/0 on straight line basis
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Clnema & Show ui TheatTe & Heating Short Life ui ment Assets Fixtures & Fittin FIXED ASSETS Totals Cost As at 1 April 2024 Additions Disposals 50,655 129,579 74,775 4,583 259,592 As at 31 March 2025 50,655 129,579 74,775 4,583 259.592 reciation As at 1 April 2024 Charge for the period Eliminated on Disposal 49,849 202 105,072 2,723 74,775 4,583 234,279 2.925 As at 31 March 2025 50,051 107.795 74.775 4.583 237,204 Net Book Values As at 31 March 2025 604 21.784 22,388 As at 31 March 2024 806 24,507 25.313 The property is held under lease from Yslradgynlais Town Council. The 21 year lease dated 19th September 1995. ran from 1st July 1994 to 30th June 2015 at a peppercorn rent of £1 per annum. A new lease was executed in July 2019 for a period of 25 years commencing 1st July 2015. No value has been ascribed to the lease in the statutory accounts. 2025 2024 STOCKS Bar Stocks Confectionery Stocks 2,326 765 1,711 538 Total Goods for resale 3.091 2,249 DEBTORS Prepayments VAT repayable Sales ledger 472 756 4,474 450 2,525 12,199 5,702 15,174
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 CASH AT BANK AND IN HAND Cash in hand Current Account Instant Access Account Card Machine Paypal Account 396 78,536 44 32 177 178 16,049 44 666 79,185 16,937 CREDITORS Trade creditors Pensions Accruals Grants paid in advance 8,492 3,460 2,910 4.000 6,759 3,208 2,812 13,382 18,862 26,161 (Amounts due)IPaid in advance 1 April 2024 Amounts Amounts duel(Paid in Rec'd in advance) 31 March 2025 GRANTS RECEIVABLE year Total Powys CC Pavo Arts Council of Wales Film Cymru Wales Ystradgynlais Town Council Postcode Theatres Trust Grassroots Brecon Beacons National Park 76.429 71,719 140,285 4,000 67,700 25,000 4,000 1.000 6,950 76,429 81,721 143,665 10,002 3,380 (4,000) 67,700 25,000 4,000 1,000 6,950 13,382 397,083 4,000 406,465 2025 2024 SERVICE ACTIVITIES WITHIN THE CHARITY'S OBJECTS Cinema Hire and on-costs Live and community events Publicity and marketing 7,585 67.918 11,086 8,339 53.731 11.689 86,589 73,759
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 DIRECT CHARITABLE EXPENDITURE ON WELFARE HALL Salaries and wages- see note 10 Water Insurance Light and Heat Copier, Computer and Internet costs Repairs, Maintenance and Refuse Laundry and Cleaning Licences and Subscriptions Travel, Training and other costs Depreciation- see note 2 210,159 640 3.750 26,455 11,824 82,511 1,274 9,355 2.478 2.925 177,406 605 3,718 21,724 3,616 6,173 1.160 10,379 1,547 2,992 351,371 229.320 10. STAFF COSTS Staff costs were as follows.. Staff wages and Salaries Pension Contributions 191,834 18,325 165,308 12,098 210,159 177.406 11. MANAGEMENT AND ADMINISTRATION Postage and Telephone Printing and stationery Accountanting fees Legal and Prof@ssional fees Bank and Card Charges 6,119 1,175 1,100 14,998 4,536 5,815 1,091 887 9,999 3,322 27.928 21,114 12. CAPITAL AND RESERVES The company is limited by guarantee and does not have a share capital. 10
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED TRADING AND PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025 Note 2025 2024 Sales Income from bar activities 21,323 18,828 Less.. Cost of Goods sold Opening Slock Purchases 1.711 11,342 850 10.457 13,053 (2,326) 11,307 (1,711) Less: Closing stock 10,727 9,596 10,596 9,232 Add: Other Tradin Cinema Live events including theatre Confectionery Room Hire Other Trading income Income 10,806 45,185 7.019 43,931 1,787 10,327 36,654 5,009 42,705 7,147 108,728 101,842 Less: Cost of Goods sold Cinema Hire and on-costs Live and Community Events Confectionery Publicity and marketing 7,585 67,918 4.687 11.086 8,339 53,731 3,418 11,689 91,276 77,177 Net surplus on other trading income 17,452 24,665 Add: Other Income Grants receivable Donations 406,465 2,778 173,439 1,729 409,243 175,168 TOTAL INCOME CARRIED FORWARD 437,291 209,065 This page does not form part of the statutory Financlal Statements
THE YSTRADGYNLAIS MINERS WELFARE AND COMMUNITY HALL TRUST LIMITED TRADING AND PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025 Note 2025 2024 TOTAL INCOME BROUGHT FORWARD 437,291 209,065 Less: Ex Salaries and wages Pension contributions Water Insurance Light and Heat Postage and Telephone Printing and Stationery Accountants fees Legal and Professional fees Copier, computer and Internet costs Repairs. Maintenance and Refuse Laundry and cleaning Bank and Card Charges Licences and subscriplions Travel, training and other costs Depreciation enses 191,834 18,325 640 3,750 26,455 6,119 1,175 1,100 14.998 11,824 82.511 1,274 4,536 9.355 2,478 2.925 165,308 12,098 605 3.718 21,724 5,815 1,091 887 9.999 3,616 6,173 1,160 3.322 10.379 1,547 2,992 379,299 250,434 NET SURPLUS I (DEFICIT) 57,992 41,369 This page does not form part of the statutory Financial Statements 12