2022-08-31-accounts - Red Room Pre-School Playgroup

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Reg. charity no. 1053784. Ofsted reg. EY313518

Red Room Pre-school Annex

The Red Room Pre-school Annex A.G.M. Annual General Meeting October 4th 2022 Venue: Chewton Mendip cafe

Present. Elaine Blackmore, Sean Heathcote, , Marta Rubio Gonzalez, apologies Kaylea Pollard and Kim Haddock online.

The Minutes of the previous A.G.M. were read and agreed as a true record. Matters arising. None

Chairperson’s Report.

Thank you for joining in with the AGM. Covid restrictions have been reduced but children and staff are still washing hands as they arrive. This includes children attending our Breakfast Club. Lateral flow tests are no longer available from the government. We are relying on staff and parents to inform us of a positive test and observe the recommended self-isolation recommendations.

Vicky Whittaker retired at Christmas and had a leaving ceremony after the Christmas walking nativity. It was attended by many parents who joined in saying goodbye to Vicky. Vicky worked for the pre-school for 25 years Vicky was a dedicated practitioner instrumental in the preschool being awarded the highest inspections from Ofsted and will be missed by everyone. Hayley Morris has had to resign and will be greatly missed. Lindsey Smedley has taken on more hours to cover the hours Mrs Whittaker worked and Mrs Pike and Mrs Smith have covered Mrs Morris’s hours.

Luckily we had good weather for the end of year picnic were able to have our own races and this year we were not able to join in with the school sports day.

Sean Heathcote has stepped down from the position of Secretary has resigned from the committee this year after supporting the pre-school for many years.

Treasurer’s report

Accounts show a surplus of £2275.00 for the year 1[st] September 20121 to 31[st] August 2022 and the bank account on 31.8.22 stands at £72851.55. Universal Funding entitlement was £43450.00. Fees £14069.00 and receipts from Breakfast Club was £4925.00

Wages were slightly less than last year. It has been agreed that staff wages will increase annually to be at least £1.00 above the national minimum wage Staff wages were increased from 1[st] April 2022. Fees now stand at 5.00 per hour for non-funded hours. Rent remains the same.

•	Wages	£48550.71
•	Rent	£1800.00
	(Chewton Mendip Govenors)
•	PLA annual membership and insurance £ 941.76
•	Utilities
•	Replacement back door	£1546.72
•	Replacement heaters	£ 1452.00
•	Training	£ 739.95
•	Accounts services	£ 750.00

Planned works Replacement of old decking on the top play area. Bank updates

Past signatories that have now left the committee need to be removed. New officers will be added as named at this AGM. Forms will be signed after this AGM and given to the bank in line with their current procedures.

E. Blackmore has been added as the Primary user along with the current Treasurer. K. Pollard. It is proposed that another committee officer be able to set up payments as a back up to ensure wages can be paid on time.

Proposed Seconded Vote Sean Heathcote Marta Rubio Gonzalez unanimous Unanimous

Supervisor’s Report

Numbers of children on roll increased from 10 in September to 25 at the end of the summer term. We were able to use school hall but unfortunately did return to weekly visits to the school reception class in the last summer half term.

We returned to normal routines after the Covid restrictions were lifted. We kept to washing hands on arrival for both the Pre-school and breakfast club. Windows and doors have been open to ensure ventilation and Co2 levels are good.

Children have enjoyed the enlarged sandpit and continue to enjoy the Pirate Ship role play area.

Mrs Smedley has taken on the hours Mrs Whittaker had worked and all staff covered the hours Mrs Morris had worked. Forest School has worked really well and number have been good. We are adapting to the new EYFS well with less observations and more time working with the children.

Election of Committee Officers

Position of Secretary

Marta Rubio Gonzalez

Proposed Seconded Vote Sean Heathcote Kim Haddock Unanimous

Other committee officers remaining in post

Treasurer Kaylea Pollard

Chair Mrs Kim Haddock

Adopting the PLA constitution 2011and current pre-school policies Proposed Seconded Vote

Date of next AGM Wednesday October 4[th] 2023

Redroom Pre- School Income & Expense Account for year ended 31 August 2022

2021 14,784 44,520 - 1,781	% 14,069.36 43,450.16 - 4,925.86 62,445 Income 24.5	-4.8% -2.4% 276.6% Expense 0 0 0	2022 62,445 Profit retained 0 24.5 0 0 25 25 200 62,670	2022 62,445 Profit retained 0 24.5 0 0 25 25 200 62,670	2021 44,309 1,800 709 2,362 823 1,718 873 1,312 217 516 19 0 6,427
61,084
0 0 0 0 0 0 0
			0 24.5 0 0
	25	0	25
	200 200


61,084					61,084

Statement of Accounts at 1 Sept 2021 70,576 Current Account 1 Pettycash Account 9 Appeal Account 2,286 INCOME IN EXCESS OF EXPENDITURE 72,872				At 31 August 2022 72,852 1.51 19.09 72,872

2022 48,550.71 1,800.00 675.00 276.56 3,247.11 2,353.04 887.93 1,364.17 576.00 563.35 0.00 90.00 2,286.01	Note
	2 4 5 6 7 8 9 10 11 12 1
62,670

Red Room Pre-School

Notes to accompany Accounts year ended 31 August 2022

1 Income in excess of Expenditure 2 Wages - increase of 9.5% Lindsey Smedley joined team from June 2021 3 Fees received - overall increase of 2.2% Fees received - -4.8% decrease due to children becoming funded Fundraising Wage Supply SCC Token - -2.4% decrease Breakfast Club - significant increase due to lift of covid restriction versus 20/21 4 Staff training - small decrease on year before J Smith - 2 day Senco course Senco Workshop Subscription J Smith - Inclusive Communication for Early Years L Smedley - Introduction to Child Protection E Blackmore - Child Protection, Oral Health, Food Hygiene Level 3 Child Protection Course - Lindsey Smedley Noodle Now - Annual Training Package 5 Equipment - substantially less purchases made Rubber Flooring Microwave Consortium - New resources 6 Property Maintenance - significant increase due to improvements made to building Darren Wilkins Electrical Services - New Heaters RM Educational - New Carpet Crusader Windows 7 Misc Consumables - 37% increase on previous year General Provisions - Consortium Printing & Stationery General Provisions - misc suppliers 8 Ofsted Registration Fees / Insurance / Memberships - minimal incease due to insurance Ofsted Annual Registration Fee Pre-School Learning Alliance - Annual Insurance	2286 48550.71
	48550.71
	14,069 24.5 200 43,450 4,926
	62,669.88
	120 90 60 50 80 155 120
	675.00
	81.59 45 149.98
	276.56
	1,452 248 1,547
	3,247.11
	337.36 343.91 1671.77
	2353.04
	50 837.93
	887.93

9	Admin
	Advertising - Search Point UK	179
	S Jefferis - Accounts	750

Retirement gift for V Whittaker Advertising - Ashwick & Oakhill / Binegar News - Annual Charge Annual Music Licence MDC Media Licence Annual Payment McFee Virus Protection - Annual Fee Bristol Fire - Extinguisher and Safety Check 10 Electric - 265% increase in fees from March 2022 & no refund provided in 2020 due to covid September 2021 to March 2022 March to August 2022 11 Phone / Internet - 9.1% increase in fees from April 2022 Onecomm -September 2021 to April 2022 Onecomm - May to August 2022 12 Bank Charges - £0 fixed rate from previous year expired Bank Fees Appeal Account	108 55 54 73 88 58
	1364.17
	204 372
	576.00
	317.4 245.95
	563.35
	40 50
	90