Reg. charity no. 1053784. Ofsted reg. EY313518 ## Red Room Pre-school Annex ## The Red Room Pre-school Annex A.G.M. Annual General Meeting October 4th 2022 Venue: Chewton Mendip cafe Present. Elaine Blackmore, Sean Heathcote, , Marta Rubio Gonzalez, apologies Kaylea Pollard and Kim Haddock online. , The Minutes of the previous A.G.M. were read and agreed as a true record. Matters arising. None ## Chairperson’s Report. Thank you for joining in with the AGM. Covid restrictions have been reduced but children and staff are still washing hands as they arrive. This includes children attending our Breakfast Club. Lateral flow tests are no longer available from the government. We are relying on staff and parents to inform us of a positive test and observe the recommended self-isolation recommendations. Vicky Whittaker retired at Christmas and had a leaving ceremony after the Christmas walking nativity. It was attended by many parents who joined in saying goodbye to Vicky. Vicky worked for the pre-school for 25 years Vicky was a dedicated practitioner instrumental in the preschool being awarded the highest inspections from Ofsted and will be missed by everyone. Hayley Morris has had to resign and will be greatly missed. Lindsey Smedley has taken on more hours to cover the hours Mrs Whittaker worked and Mrs Pike and Mrs Smith have covered Mrs Morris’s hours. Luckily we had good weather for the end of year picnic were able to have our own races and this year we were not able to join in with the school sports day. Sean Heathcote has stepped down from the position of Secretary has resigned from the committee this year after supporting the pre-school for many years. ## Treasurer’s report Accounts show a surplus of £2275.00 for the year 1[st] September 20121 to 31[st] August 2022 and the bank account on 31.8.22 stands at £72851.55. Universal Funding entitlement was £43450.00. Fees £14069.00 and receipts from Breakfast Club was £4925.00 Wages were slightly less than last year. It has been agreed that staff wages will increase annually to be at least £1.00 above the national minimum wage Staff wages were increased from 1[st] April 2022. Fees now stand at 5.00 per hour for non-funded hours. Rent remains the same. |•|Wages
|£48550.71| |---|---|---| |•|Rent
|£1800.00| ||(Chewton Mendip Govenors)|| |•|PLA annual membership and insurance £ 941.76|| |•|Utilities|| |•|Replacement back door|£1546.72| |•|Replacement heaters|£ 1452.00| |•|Training
|£ 739.95| |•|Accounts services|£ 750.00| Planned works Replacement of old decking on the top play area. Bank updates Past signatories that have now left the committee need to be removed. New officers will be added as named at this AGM. Forms will be signed after this AGM and given to the bank in line with their current procedures. E. Blackmore has been added as the Primary user along with the current Treasurer. K. Pollard. It is proposed that another committee officer be able to set up payments as a back up to ensure wages can be paid on time. Proposed Seconded Vote Sean Heathcote Marta Rubio Gonzalez unanimous Unanimous ## Supervisor’s Report Numbers of children on roll increased from 10 in September to 25 at the end of the summer term. We were able to use school hall but unfortunately did return to weekly visits to the school reception class in the last summer half term. We returned to normal routines after the Covid restrictions were lifted. We kept to washing hands on arrival for both the Pre-school and breakfast club. Windows and doors have been open to ensure ventilation and Co2 levels are good. Children have enjoyed the enlarged sandpit and continue to enjoy the Pirate Ship role play area. Mrs Smedley has taken on the hours Mrs Whittaker had worked and all staff covered the hours Mrs Morris had worked. Forest School has worked really well and number have been good. We are adapting to the new EYFS well with less observations and more time working with the children. ## Election of Committee Officers Position of Secretary ## Marta Rubio Gonzalez Proposed Seconded Vote Sean Heathcote Kim Haddock Unanimous Other committee officers remaining in post Treasurer Kaylea Pollard Chair Mrs Kim Haddock Adopting the PLA constitution 2011and current pre-school policies Proposed Seconded Vote Date of next AGM Wednesday October 4[th] 2023 ## **Redroom Pre- School Income & Expense Account for year ended 31 August 2022** |**2021**
14,784
44,520
-

1,781|**2021**|**Income**
Fees
Fees Paid
SCC tokens
Stay & Play
Breakfast Club
Fundraising
Christmas Fair
Chewton Mendip Fete
Donation
Easter Fair
Grants- wages supply
SCC - Cluster Group Fund
SCC - Training|%
14,069.36
43,450.16
-
4,925.86
62,445
Income
24.5|%
14,069.36
43,450.16
-
4,925.86
62,445
Income
24.5|-4.8%
-2.4%
276.6%
Expense
0
0
0|**2022**
**62,445**
Profit
retained
0
24.5
0
0
25
**25**
**200**
**62,670**|**2022**
**62,445**
Profit
retained
0
24.5
0
0
25
**25**
**200**
**62,670**|_Note_
_3_|**2021**
44,309
1,800
709
2,362
823
1,718
873
1,312
217
516
19
0
6,427|**2021**|**Expenditure**
Wages
Rent
Staff training
Equipment
Property Maintenance / Repairs
Misc consumables
Ofsted registration fee & Insurance
Admin
Electric - edf man
Telephone - onecomm
Business rates
Bank charges
**Income in excess of Expenditure**
_Accounts prepared by Sarah Jefferis_
_13 March 2023_| |---|---|---|---|---|---|---|---|---|---|---|---| |61,084|||||||||||| |0
0
0
0
0
0
0|||||||||||| |||||||0
24.5
0
0|||||| |||||25|0|25|||||| |||||200
200|||||||| ||||||||||||| ||||||||||||| |61,084|||||||||61,084||| ||||||||||||| |**Statement of Accounts**
**at 1 Sept 2021**
70,576 Current Account
1 Pettycash Account
9 Appeal Account
**2,286 INCOME IN EXCESS OF EXPENDITURE**
72,872|||||||**At 31 August 2022**
72,852
1.51
19.09
72,872||||| |**2022**
**48,550.71**
**1,800.00**
**675.00**
**276.56**
**3,247.11**
**2,353.04**
**887.93**
**1,364.17**
**576.00**
**563.35**
**0.00**
**90.00**
**2,286.01**|_Note_| |---|---| ||_2_
_4_
_5_
_6_
_7_
_8_
_9_
_10_
_11_
_12_
_1_| |**62,670**|| **Red Room Pre-School** ## **Notes to accompany Accounts year ended 31 August 2022** |**1 Income in excess of Expenditure**
**2 Wages - increase of 9.5%**
Lindsey Smedley joined team from June 2021
**3 Fees received - overall increase of 2.2%**
Fees received - -4.8% decrease due to children becoming funded
Fundraising
Wage Supply
SCC Token - -2.4% decrease
Breakfast Club - significant increase due to lift of covid restriction versus 20/21
**4 Staff training - small decrease on year before**
J Smith - 2 day Senco course
Senco Workshop Subscription
J Smith - Inclusive Communication for Early Years
L Smedley - Introduction to Child Protection
E Blackmore - Child Protection, Oral Health, Food Hygiene Level 3
Child Protection Course - Lindsey Smedley
Noodle Now - Annual Training Package
**5 Equipment - substantially less purchases made**
Rubber Flooring
Microwave
Consortium - New resources
**6 Property Maintenance - significant increase due to improvements made to building**
Darren Wilkins Electrical Services - New Heaters
RM Educational - New Carpet
Crusader Windows
**7 Misc Consumables - 37% increase on previous year**
General Provisions - Consortium
Printing & Stationery
General Provisions - misc suppliers
**8 Ofsted Registration Fees / Insurance / Memberships - minimal incease due to insurance**
Ofsted Annual Registration Fee
Pre-School Learning Alliance - Annual Insurance|**2286**
48550.71| |---|---| ||48550.71| ||14,069
24.5
200
43,450
4,926| ||62,669.88| ||120
90
60
50
80
155
120| ||675.00| ||81.59
45
149.98| ||276.56| ||1,452
248
1,547| ||3,247.11| ||337.36
343.91
1671.77| ||2353.04| ||50
837.93| ||887.93| |**9 **|**Admin**|| |---|---|---| ||Advertising - Search Point UK|179| ||S Jefferis - Accounts|750| |Retirement gift for V Whittaker
Advertising - Ashwick & Oakhill / Binegar News - Annual Charge
Annual Music Licence
MDC Media Licence Annual Payment
McFee Virus Protection - Annual Fee
Bristol Fire - Extinguisher and Safety Check
**10 Electric - 265% increase in fees from March 2022 & no refund provided in 2020 due to covid**
September 2021 to March 2022
March to August 2022
**11 Phone / Internet - 9.1% increase in fees from April 2022**
Onecomm -September 2021 to April 2022
Onecomm - May to August 2022
**12 Bank Charges - £0 fixed rate from previous year expired**
Bank Fees
Appeal Account|108
55
54
73
88
58| |---|---| ||1364.17| ||204
372| ||576.00| ||317.4
245.95| ||563.35| ||40
50| ||90|