Red Room Pre-school Annex
Reg. charity no. 1053784. Ofsted reg. EY313518
The Red Room Pre-school Annex A.G.M. Annual General Meeting October 3[rd]
Venue: Chewton Mendip cafe
Present. Elaine Blackmore, Sean Heathcote, Kim Haddock, Marta Rubio, Kaylea Pollard.
, The Minutes of the previous A.G.M. were read and agreed as a true record. Matters arising. None
Chairperson’s Report.
Thank you for joining in with the AGM. It is great to be able to hold the AGM in person this year.
The year began under Covid 19 restrictions including enhanced cleaning routines and lateral flow testing. Early years settings were kept open throughout the year and we were lucky to not have to close with no reported cases of Covid 19. Children had to keep to enhanced handwashing routines and leaving their parents at the main gate.
Luckily we were able to have races and a picnic at the end of term which were not restricted as it was in the open and parents were very respectful of distancing from each other. Mr Heathcote rebuilt the old rotten sandpit with a covered end and new sand.
Felicity Llewellyn has resigned from the committee this year after supporting the pre-school for many years.
We have separate internet connection from school and purchased a new computer. Staff
Unfortunately Mrs Morris has been absent on long term sick leave, hopefully she will be able to return by Christmas. In preparation for our Deputy supervisor retiring after at least 25 years’ service we have welcomed Mrs Smedley to our staff team. She will take over Mrs Whittaker shifts after Christmas and cover for Mrs Morris whilst she is on sick leave.
Treasurer’s report
Accounts show a surplus of £6427.18 for the year 1[st] September 2019 to 31[st] August 2020 and the bank account on 31.8.18 stands at £70576.09. Somerset County Council gave us an extra £1598.00 at the end of the summer term. Funding was £59303 and Due to lockdown receipts from breakfast club reduced by to £1780.00. An additional $406 was spent on replacing the climbing wall and finishing the pirate decking.
Wages were slightly less than last year. It has been agreed that staff wages will increase annually to be at least £1.00 above the national minimum wage. Rent remains the same.
Our main Insurance has slightly increased and utilities costs increased by £200.00 A new computer for the office cost £403 and the sandpit initial payment of £1087
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Wages £44309.03
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Rent £1800.00
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(Chewton Mendip Govenors)
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PLA annual membership and insurance £ 821.42
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Utilities £2558.00 New sandpit £1218.00 (SH Electrical and General maintenance)
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Advertising £ 178.00
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Training £ 453.00
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Accounts services £ 750.00
Supervisor’s Report
Numbers of children on roll increased from 16 in September to 23 at the end of the summer term. We were unable to use school facilities or have a normal transition into reception class. We were classed as one bubble and breakfast club resumed for the school children. School children were grouped by their school bubbles and had to keep to their allocated tables. Staff were able to organise an end of year picnic with races as the school sports day could not take place. All children became very used to enhanced hand washing routines and to leaving their parents at the main gate. We were also able to reinstate book bags on a two weekly rotation. In the summer holidays Mr Heathcote rebuilt the sandpit that had rotted and become unsafe. Mrs Smedley has returned to work with us to cover Mrs Morris.
Election of Committee Officers
Position of Proposed Seconded Vote Aaron Coleman Unanimous
Other committee officers,
Adopting the PLA constitution 2011and current pre-school policies Proposed Seconded Vote
Date of next AGM
Redroom Pre- School Income & Expense Account for year ended 31 August 2021
| 2020 9,557 56,771 - 4,080 |
2020 | Income Fees Fees Paid SCC tokens Stay & Play Breakfast Club Fundraising Christmas Fair Chewton Mendip Fete Donation Easter Fair Grants- wages supply SCC - Cluster Group Fund SCC - Training |
14,784 44,520 - 1,781 61,084 Income |
64.6% 78.4% 43.6% Expense 0 0 0 |
2021 61,084 Profit retained 0 0 0 0 0 0 0 61,084 |
2021 61,084 Profit retained 0 0 0 0 0 0 0 61,084 |
Note 3 4 |
2020 47,408 1,800 454 4,783 2,369 3,744 871 1,194 442 316 0 0 4,573 |
2020 | Expenditure Wages Rent Staff training Equipment Property Maintenance / Repairs Misc consumables Ofsted registration fee & Insurance Admin Electric - edf man Telephone - onecomm Business rates Bank charges Income in excess of Expenditure Accounts prepared by Sarah Jefferis 10 January 2022 |
2021 44,309 1,800 709 2,362 823 1,718 873 1,312 217 516 19 0 6,427 |
2021 | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 70,408 | |||||||||||||
| 141 0 0 0 0 0 120 |
|||||||||||||
| 0 0 0 0 |
|||||||||||||
| 0 | 0 | 0 | |||||||||||
| 0 | |||||||||||||
| 70,669 | 67,954 | 61,084 | |||||||||||
| Statement of Accounts at 1 Sept 2020 64,149 Current Account 1 Pettycash Account 9 Appeal Account 6,427 INCOME IN EXCESS OF EXPENDITURE 70,586 |
At 31 August 2021 70,576 1 9 70,586 |
Note io li 13 12
Red Room Pre-School
Notes to accompany Accounts year ended 31 August 2021
| 1 Income in excess of Expenditure 2 Wages 7% decrease compared to 2020 due to H Morris Long term sick 3 Fees received -decrease of 15% on 2020 Fees received increase on 2020 due to Covid-19 Restrictions lifted SCC Tokens - decrease on 2020 due to Covid-19 additional fees Breakfast club decrease - due to Covid-19 Restrictions 4 SCC - Training - no funding received for training 5 Staff training - increase due to First Aid Training Noodle Now - Annual Training Fee SCC - Senco Training H Morris - Level 4 Management Course Somerset CC - CP Training for E Blackmore EYRS Recruitment - Paedeatric First Aid Training for 5 staff EYRS Recruitment - Paedeatric First Aid Training for L Smedley 6 Equipment - decrease due to less interactive boards purchased in 2020 General Provisions New Computer & Software SH Electrical & General Maintenance - New Sandpit SH Electrical & General Maintenance - New Sandpit, storage & blackboard 7 Property Maintenance - decrease due to decking in 2020 Screwfix - Equipment to assemble new sheds Bristol Fire - Annual Inspection and New Equipment SH Electrical & General - the removal of old sand pit and decking area SH Electrical & General - Play platform & flagpole D Wilkins - PAT Testing 8 Misc Consumables General Provision - significantly less than 2020 Consortium Petty Cash |
6427 44309 |
|---|---|
| 44309 | |
| 14,784 44,520 1,781 |
|
| 61,084 | |
| 0 | |
| 120 90 24 85 325 65 |
|
| 709 | |
| 216.59 408 1,087 650 |
|
| 2,362 | |
| 132 204 200 206 81 |
|
| 823 | |
| 1414.39 171.69 131.7 |
|
| 1717.78 |
| 9 Ofsted Registration Fees / Insurance / Memberships Early Years Alliance Insurance Ofsted Registration Fee 10 Admin General Provisions S Jefferis - Accounts Search Point UK - Annual Subscription for ad services PPL PRS Licence Fee McAfee - Annual Fee for Computer Virus Protection Ashwick with Oakhill & Binegar News - Advertising WIX Annual Subscription 11 Electric - less due to refund issued EDF Man refund EDF Man 12 Business Rates Rates for 11.04.2021 to 31.03.2022 13 Phone / Internet - increase in fees from October 2020 Onecomm |
822.66 50 |
|---|---|
| 872.66 | |
| 168 750 179 52 90 55 19 |
|
| 1312 | |
| -151 368 |
|
| 217 | |
| 18.62 | |
| 18.62 | |
| 516.3 | |
| 516.30 |