Red Room Pre-school Annex Reg. charity no. 1053784. Ofsted reg. EY313518 The Red Room Pre-school Annex A.G.M. Annual General Meeting October 3[rd] ## Venue: Chewton Mendip cafe Present. Elaine Blackmore, Sean Heathcote, Kim Haddock, Marta Rubio, Kaylea Pollard. , The Minutes of the previous A.G.M. were read and agreed as a true record. Matters arising. None ## Chairperson’s Report. Thank you for joining in with the AGM. It is great to be able to hold the AGM in person this year. The year began under Covid 19 restrictions including enhanced cleaning routines and lateral flow testing. Early years settings were kept open throughout the year and we were lucky to not have to close with no reported cases of Covid 19. Children had to keep to enhanced handwashing routines and leaving their parents at the main gate. Luckily we were able to have races and a picnic at the end of term which were not restricted as it was in the open and parents were very respectful of distancing from each other. Mr Heathcote rebuilt the old rotten sandpit with a covered end and new sand. Felicity Llewellyn has resigned from the committee this year after supporting the pre-school for many years. We have separate internet connection from school and purchased a new computer. Staff Unfortunately Mrs Morris has been absent on long term sick leave, hopefully she will be able to return by Christmas. In preparation for our Deputy supervisor retiring after at least 25 years’ service we have welcomed Mrs Smedley to our staff team. She will take over Mrs Whittaker shifts after Christmas and cover for Mrs Morris whilst she is on sick leave. ## Treasurer’s report Accounts show a surplus of £6427.18 for the year 1[st] September 2019 to 31[st] August 2020 and the bank account on 31.8.18 stands at £70576.09. Somerset County Council gave us an extra £1598.00 at the end of the summer term. Funding was £59303 and Due to lockdown receipts from breakfast club reduced by to £1780.00. An additional $406 was spent on replacing the climbing wall and finishing the pirate decking. Wages were slightly less than last year. It has been agreed that staff wages will increase annually to be at least £1.00 above the national minimum wage. Rent remains the same. Our main Insurance has slightly increased and utilities costs increased by £200.00 A new computer for the office cost £403 and the sandpit initial payment of £1087 - Wages £44309.03 - Rent £1800.00 - (Chewton Mendip Govenors) - PLA annual membership and insurance £ 821.42 - Utilities £2558.00  New sandpit £1218.00 (SH Electrical and General maintenance) - Advertising £ 178.00 - Training £ 453.00 - Accounts services £ 750.00 ## Supervisor’s Report Numbers of children on roll increased from 16 in September to 23 at the end of the summer term. We were unable to use school facilities or have a normal transition into reception class. We were classed as one bubble and breakfast club resumed for the school children. School children were grouped by their school bubbles and had to keep to their allocated tables. Staff were able to organise an end of year picnic with races as the school sports day could not take place. All children became very used to enhanced hand washing routines and to leaving their parents at the main gate. We were also able to reinstate book bags on a two weekly rotation. In the summer holidays Mr Heathcote rebuilt the sandpit that had rotted and become unsafe. Mrs Smedley has returned to work with us to cover Mrs Morris. ## Election of Committee Officers Position of Proposed Seconded Vote Aaron Coleman Unanimous Other committee officers, Adopting the PLA constitution 2011and current pre-school policies Proposed Seconded Vote Date of next AGM ## **Redroom Pre- School Income & Expense Account for year ended 31 August 2021** |**2020**
9,557
56,771
-

4,080|**2020**|**Income**
Fees
Fees Paid
SCC tokens
Stay & Play
Breakfast Club
Fundraising
Christmas Fair
Chewton Mendip Fete
Donation
Easter Fair
Grants- wages supply
SCC - Cluster Group Fund
SCC - Training||14,784
44,520
-
1,781
61,084
Income|64.6%
78.4%
43.6%
Expense
0
0
0|**2021**
**61,084**
Profit
retained
0
0
0
0
0
**0**
**0**
**61,084**|**2021**
**61,084**
Profit
retained
0
0
0
0
0
**0**
**0**
**61,084**|_Note_
_3_
_4_|**2020**
47,408
1,800
454
4,783
2,369
3,744
871
1,194
442
316
0
0
4,573|**2020**|**Expenditure**
Wages
Rent
Staff training
Equipment
Property Maintenance / Repairs
Misc consumables
Ofsted registration fee & Insurance
Admin
Electric - edf man
Telephone - onecomm
Business rates
Bank charges
**Income in excess of Expenditure**
_Accounts prepared by Sarah Jefferis_
_10 January 2022_|**2021**
**44,309**
**1,800**
**709**
**2,362**
**823**
**1,718**
**873**
**1,312**
**217**
**516**
**19**
**0**
**6,427**|**2021**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |70,408|||||||||||||| |141
0
0
0
0
0
120|||||||||||||| |||||||0
0
0
0|||||||| |||||0|0|0|||||||| |||||0|||||||||| ||||||||||||||| ||||||||||||||| |70,669|||||||||67,954|||**61,084**|| ||||||||||||||| |**Statement of Accounts**
**at 1 Sept 2020**
64,149 Current Account
1 Pettycash Account
9 Appeal Account
**6,427 INCOME IN EXCESS OF EXPENDITURE**
70,586|||||||**At 31 August 2021**
70,576
1
9
70,586||||||| Note io li 13 12 **Red Room Pre-School** ## **Notes to accompany Accounts year ended 31 August 2021** |**1 Income in excess of Expenditure**
**2 Wages**
7% decrease compared to 2020 due to H Morris Long term sick
**3 Fees received -decrease of 15% on 2020**
Fees received increase on 2020 due to Covid-19 Restrictions lifted
SCC Tokens - decrease on 2020 due to Covid-19 additional fees
Breakfast club decrease - due to Covid-19 Restrictions
**4 SCC - Training - no funding received for training**
**5 Staff training - increase due to First Aid Training**
Noodle Now - Annual Training Fee
SCC - Senco Training
H Morris - Level 4 Management Course
Somerset CC - CP Training for E Blackmore
EYRS Recruitment - Paedeatric First Aid Training for 5 staff
EYRS Recruitment - Paedeatric First Aid Training for L Smedley
**6 Equipment - decrease due to less interactive boards purchased in 2020**
General Provisions
New Computer & Software
SH Electrical & General Maintenance - New Sandpit
SH Electrical & General Maintenance - New Sandpit, storage & blackboard
**7 Property Maintenance - decrease due to decking in 2020**
Screwfix - Equipment to assemble new sheds
Bristol Fire - Annual Inspection and New Equipment
SH Electrical & General - the removal of old sand pit and decking area
SH Electrical & General - Play platform & flagpole
D Wilkins - PAT Testing
**8 Misc Consumables**
General Provision - significantly less than 2020
Consortium
Petty Cash|**6427**
44309| |---|---| ||44309| ||14,784
44,520
1,781| ||61,084| ||| ||0| ||120
90
24
85
325
65| ||709| ||216.59
408
1,087
650| ||2,362| ||132
204
200
206
81| ||823| ||1414.39
171.69
131.7| ||1717.78| |**9 Ofsted Registration Fees / Insurance / Memberships**
Early Years Alliance Insurance
Ofsted Registration Fee
**10 Admin**
General Provisions
S Jefferis - Accounts
Search Point UK - Annual Subscription for ad services
PPL PRS Licence Fee
McAfee - Annual Fee for Computer Virus Protection
Ashwick with Oakhill & Binegar News - Advertising
WIX Annual Subscription
**11 Electric - less due to refund issued**
EDF Man refund
EDF Man
**12 Business Rates**
Rates for 11.04.2021 to 31.03.2022
**13 Phone / Internet - increase in fees from October 2020**
Onecomm|822.66
50| |---|---| ||872.66| ||168
750
179
52
90
55
19| ||1312| ||-151
368| ||217| ||18.62| ||18.62| ||516.3| ||516.30|