2020-08-31-accounts - Red Room Pre-School Playgroup

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Red Room Pre-school Annex

Reg. charity no. 1053784. Ofsted reg. EY313518

The Red Room Pre-school Annex A.G.M. Annual General Meeting October 22[nd] 2020

Venue: email

Present. Elaine Blackmore, Aaron Coleman, Felicity Llewellyn, Sean Heathcote, Kim Haddock, Jessica Maggs, Kaylea Pollard.

, The Minutes of the previous A.G.M. were read and agreed as a true record. Matters arising. None

Chairperson’s Report.

Thank you for joining in with the AGM. We cannot meet face to face and all communication is now by email.

We had an Outstanding Ofsted report in January for the inspection that took place at the end of December. Congratulations to all our staff for continuing to provide the highest quality care and education for our children.

The Spring term began really well but ended on 23[rd] March with the national lockdown due to the Covid 19 virus. Staff continued to send out a weekly list of activities, links to stories and resources. The Facebook page was a valuable link with parents and displayed children’s home learning. We reopened on 1st July after Elaine had reorganised the setting and written a long risk assessment in order to make red Room as safe as possible.

Luckily we were able to have a ‘distanced’ picnic at the end of term with races and the opportunity to say goodbye the children leaving to go on to reception in September. The refurbishment and extension of the decking area by Mr. Heathcote was completed in August ready for the new September term. Elaine organised the installation of two new storage sheds.

The old Smart board was removed and a new interactive board and new computer installed to replace it.

Many thanks to Louise Killen as our departing Treasurer and main Ofsted contact who has supported our pre-school for many years on the committee and helped set up our online banking and new kitchen amongst many other projects.

Treasurer’s report

Accounts show a surplus of £7288.95 for the year 1[st] September 2019 to 31[st] August 2020 and the bank account on 31.8.18 stands at £64148.91. Somerset County Council continued to fund the Summer term and gave us £2000.00 for opening from the 1[st] July.

The surplus this year funded the new decking area and replacement climbing wall, two new storage sheds, new interactive board and computer to replace old smart board. Large expenses

	Wages	£47408.00
	Rent	£1800.00
	(Chewton Mendip Govenors)
	PLA annual membership and insurance	£ 821.42
	Utilities	£2558.00
	Decking extension	£1218.00
	(SH Electrical and General maintenance)
	New interactive board.	£2856.00
	(Appolo Tech.)
	Advertising £ 178.00
	Garden renovations	£ 407.00

	New Storage Sheds
	(Fountain Timber)	£ 518.00
	Replacement taps
	(Mendip Plumbing)	£ 310.00
	Electrical testing and
	Entry door refurbishment	£ 441.00
	(Darren Wilkins)
	Training	£ 453.00
	Accounts services	£ 450.00
	(S. Jeffris)
	Fund raising	£ 141.00

Most Parents are now paying through BACS and many have signed up to Tax Free Childcare through HMRC.

The Breakfast club receipts in the Autumn and Spring term was £4080.00. There was no Breakfast club during the Summer term.

Accounts for September 19 to August 20 have now being audited by our accountant S. Jeffris.

Supervisor’s Report

Numbers of children on roll in September 16 rising to 22 at the end of the Spring term. Due to the national lockdown restrictions there were no new children in the Summer term. Staff sent out resources, links to stories and Elaine posted short videos on Facebook. Our Facebook page posted children’s home learning and was very well received. Email

communication between parents and Elaine was very well used, becoming a very valuable link between pre-school and parents.

Staff organised a ‘distanced’ picnic on the school field to say goodbye to children moving on to reception class. It was great to see parents and children.

In the summer holidays Mr Heathcote extended and refurbished the upper decked area, slide and climbing wall. Elaine reorganised the setting in readiness for the new September term, repainting walls and setting up new storage sheds. Mr Heathcote took down the old smart board and we had a new board installed linked to new computer.

Election of Committee Officers

Position of Treasurer Kaylea Pollard Proposed Seconded Vote Aaron Coleman Louise Killen Unanimous Other committee officers, Kim Haddock Proposed Seconded Vote Aaron Coleman Louise Killen Unanimous Jessica Maggs Proposed Seconded Vote Aaron Coleman Louise Killen Unanimous Adopting the PLA constitution 2011and current pre-school policies Proposed Seconded Vote

Date of next AGM Friday 27, September 2021

Redroom Pre- School Income & Expense Account for year ended 31 August 2020

2019 19,711 29,427 - 7,719	9,557 56,771 - 4,080 70,408 Income 141 0 0 0	Expense 0 0 0	2020 70,408 Profit retained 141 0 0 0 141 141 120 70,669	2020 70,408 Profit retained 141 0 0 0 141 141 120 70,669	2019 43,657 1,800 710 386 1,552 152 1,519 863 1,334 411 295 71 0 4,573	2020 47,408 1,800 454 4,783 2,369 0 3,744 871 1,194 442 316 0 0 7,289	Note
							2 5 6 7 8 9 10 11 12 14 13 1
56,857
46 28 0 84 308 0
			141 0 0 0
	141	0	141
	0 0 120 120


57,323					57,323	70,669

Statement of Accounts at 1 Sept 2019 56,860 Current Account 1 Pettycash Account 9 Appeal Account 7,289 INCOME IN EXCESS OF EXPENDITURE 64,159				At 31 August 2020 64,149 1 9 64,159

Red Room Pre-School

Notes to accompany Accounts year ended 31 August 2020

1 Income in excess of Expenditure 2 Wages 8.5% increase in staff wages 3 Fees received 48% decrease of fees received - due to Corona Virus outbreak 192% increase of SCC Tokens - due to Corona Virus outbreak 52% decrease of Breakfast Club - due to Corona Virus outbreak 4 Grants Received Somerset CC Cover payment for SEYS Training 5 Staff training - decrease due to Corona Virus Somerset CC - Early Years Curriculum Workshop - E Blackmore Noodle - Train me Now Subscription Somerset CC - Equality Needs Training - E Blackmore Somerset CC - Senco Training - E Blackmore & V Whittaker Somerset CC - DSL Briefing - E Blackmore & V Whittaker Somerset CC - DSL Briefing - E Blackmore Somerset CC - SSE Training - V Whittaker 6 Equipment - Significant Increase due to Interactive Display Boards General Provision Mendip Bouncy Castle Hire New Printer Chewton Mendip PTA - Contribution towards Difib New Sofa Apollo Technology - New Interactive display board & computer 2 Storage Sheds Hope Education - New Equipment New Tabards with embroidered logo 7 Property Maintenance - increase due to new decking Garden Refurbishment Mendip Heating - Refurbishment of Taps D Wilkins - Electrical Testing D Wilkins - New Intercom at entry system SH electrical & General Maintainance - New Decking Area	7289 47408
	47408
	9,557 56,771 4,080
	70,408
	120
	120
	20 180 49 90 30 15 70
	454
	275.19 65 25 300 213 2,857 518 410 120
	4,783
	408 311 198 234 1,219
	2,369

8 New Kitchen - no items required

9 Misc Consumables General Provision - 3 x more provisions purchased compared to 2019 Book People Petty Cash Child Accident Report Form & Accident at Home Forms Stationery Consortium TTS - Educational Resources 10 Ofsted Registration Fees / Insurance / Memberships Ofsted Registration Fee PLA Insurance 11 Admin - decrease due to less advertising Account Services - S Jefferis General Provisions Advertising - Search Point UK Annual Website Fee Annual McFee Anti-Virus Software 12 Electric - 7% increase EDF 13 Business Rates - not payable due to Corona Virus Outbreak Mendip District Council Rates 14 Phone / Internet - 7% increase Onecom	2360.55 49.15 106.9 76.88 79 935 136.33
	3743.68
	50 821.42
	871.42
	750 120 179 55 90
	1194
	442
	442
	0
	0
	316.49
	316.49