## Red Room Pre-school Annex
Reg. charity no. 1053784. Ofsted reg. EY313518
The Red Room Pre-school Annex A.G.M. Annual General Meeting October 22[nd] 2020
## Venue: email
Present. Elaine Blackmore, Aaron Coleman, Felicity Llewellyn, Sean Heathcote, Kim Haddock, Jessica Maggs, Kaylea Pollard.
, The Minutes of the previous A.G.M. were read and agreed as a true record. Matters arising. None
## Chairperson’s Report.
Thank you for joining in with the AGM. We cannot meet face to face and all communication is now by email.
We had an Outstanding Ofsted report in January for the inspection that took place at the end of December. Congratulations to all our staff for continuing to provide the highest quality care and education for our children.
The Spring term began really well but ended on 23[rd] March with the national lockdown due to the Covid 19 virus. Staff continued to send out a weekly list of activities, links to stories and resources. The Facebook page was a valuable link with parents and displayed children’s home learning. We reopened on 1st July after Elaine had reorganised the setting and written a long risk assessment in order to make red Room as safe as possible.
Luckily we were able to have a ‘distanced’ picnic at the end of term with races and the opportunity to say goodbye the children leaving to go on to reception in September. The refurbishment and extension of the decking area by Mr. Heathcote was completed in August ready for the new September term. Elaine organised the installation of two new storage sheds.
The old Smart board was removed and a new interactive board and new computer installed to replace it.
Many thanks to Louise Killen as our departing Treasurer and main Ofsted contact who has supported our pre-school for many years on the committee and helped set up our online banking and new kitchen amongst many other projects.
## Treasurer’s report
Accounts show a surplus of £7288.95 for the year 1[st] September 2019 to 31[st] August 2020 and the bank account on 31.8.18 stands at £64148.91. Somerset County Council continued to fund the Summer term and gave us £2000.00 for opening from the 1[st] July.
The surplus this year funded the new decking area and replacement climbing wall, two new storage sheds, new interactive board and computer to replace old smart board. Large expenses
||Wages
|£47408.00|
|---|---|---|
||Rent
|£1800.00|
||(Chewton Mendip Govenors)||
||PLA annual membership and insurance|£ 821.42|
||Utilities|£2558.00|
||Decking extension
|£1218.00|
||(SH Electrical and General maintenance)||
||New interactive board.
|£2856.00|
||(Appolo Tech.)||
||Advertising
£ 178.00||
||Garden renovations|£ 407.00|
||New Storage Sheds||
|---|---|---|
||(Fountain Timber)|£ 518.00|
||Replacement taps||
||(Mendip Plumbing)
|£ 310.00|
||Electrical testing and||
||Entry door refurbishment|£ 441.00|
||(Darren Wilkins)||
||Training
|£ 453.00|
||Accounts services|£ 450.00|
||(S. Jeffris)||
||Fund raising
|£ 141.00|
Most Parents are now paying through BACS and many have signed up to Tax Free Childcare through HMRC.
The Breakfast club receipts in the Autumn and Spring term was £4080.00. There was no Breakfast club during the Summer term.
Accounts for September 19 to August 20 have now being audited by our accountant S. Jeffris.
## Supervisor’s Report
Numbers of children on roll in September 16 rising to 22 at the end of the Spring term. Due to the national lockdown restrictions there were no new children in the Summer term. Staff sent out resources, links to stories and Elaine posted short videos on Facebook. Our Facebook page posted children’s home learning and was very well received. Email
communication between parents and Elaine was very well used, becoming a very valuable link between pre-school and parents.
Staff organised a ‘distanced’ picnic on the school field to say goodbye to children moving on to reception class. It was great to see parents and children.
In the summer holidays Mr Heathcote extended and refurbished the upper decked area, slide and climbing wall. Elaine reorganised the setting in readiness for the new September term, repainting walls and setting up new storage sheds. Mr Heathcote took down the old smart board and we had a new board installed linked to new computer.
## Election of Committee Officers
Position of Treasurer Kaylea Pollard Proposed Seconded Vote Aaron Coleman Louise Killen Unanimous Other committee officers, Kim Haddock Proposed Seconded Vote Aaron Coleman Louise Killen Unanimous Jessica Maggs Proposed Seconded Vote Aaron Coleman Louise Killen Unanimous Adopting the PLA constitution 2011and current pre-school policies Proposed Seconded Vote
Date of next AGM
Friday 27, September 2021
## **Redroom Pre- School Income & Expense Account for year ended 31 August 2020**
|**2019**
19,711
29,427
-
7,719|**2019**|**Income**
Fees
Fees Paid
SCC tokens
Stay & Play
Breakfast Club
Fundraising
Christmas Fair
Chewton Mendip Fete
Donation
Easter Fair
Grants- wages supply
SCC - Cluster Group Fund
SCC - Training||9,557
56,771
-
4,080
70,408
Income
141
0
0
0|Expense
0
0
0|**2020**
**70,408**
Profit
retained
141
0
0
0
141
**141**
**120**
**70,669**|**2020**
**70,408**
Profit
retained
141
0
0
0
141
**141**
**120**
**70,669**|_Note_
_3_
_4_|**2019**
43,657
1,800
710
386
1,552
152
1,519
863
1,334
411
295
71
0
4,573|**2019**|**Expenditure**
Wages
Rent
Staff training
Equipment
Property Maintenance / Repairs
New Kitchen
Misc consumables
Ofsted registration fee & Insurance
Admin
Electric - edf man
Telephone - onecomm
Business rates
Bank charges
**Income in excess of Expenditure**
_Accounts prepared by Sarah Jefferis_
_11 December 2020_|**2020**
**47,408**
**1,800**
**454**
**4,783**
**2,369**
**0**
**3,744**
**871**
**1,194**
**442**
**316**
**0**
**0**
**7,289**|_Note_|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||||_2_
_5_
_6_
_7_
_8_
_9_
_10_
_11_
_12_
_14_
_13_
_1_|
|56,857||||||||||||||
|46
28
0
84
308
0||||||||||||||
|||||||141
0
0
0||||||||
|||||141|0|141||||||||
|||||0
0
120
120||||||||||
|||||||||||||||
|||||||||||||||
|57,323|||||||||57,323|||**70,669**||
|||||||||||||||
|**Statement of Accounts**
**at 1 Sept 2019**
56,860 Current Account
1 Pettycash Account
9 Appeal Account
**7,289 INCOME IN EXCESS OF EXPENDITURE**
64,159|||||||**At 31 August 2020**
64,149
1
9
64,159|||||||
**Red Room Pre-School**
**Notes to accompany Accounts year ended 31 August 2020**
|**1 Income in excess of Expenditure**
**2 Wages**
8.5% increase in staff wages
**3 Fees received**
48% decrease of fees received - due to Corona Virus outbreak
192% increase of SCC Tokens - due to Corona Virus outbreak
52% decrease of Breakfast Club - due to Corona Virus outbreak
**4 Grants Received**
Somerset CC Cover payment for SEYS Training
5 **Staff training - decrease due to Corona Virus**
Somerset CC - Early Years Curriculum Workshop - E Blackmore
Noodle - Train me Now Subscription
Somerset CC - Equality Needs Training - E Blackmore
Somerset CC - Senco Training - E Blackmore & V Whittaker
Somerset CC - DSL Briefing - E Blackmore & V Whittaker
Somerset CC - DSL Briefing - E Blackmore
Somerset CC - SSE Training - V Whittaker
**6 Equipment - Significant Increase due to Interactive Display Boards**
General Provision
Mendip Bouncy Castle Hire
New Printer
Chewton Mendip PTA - Contribution towards Difib
New Sofa
Apollo Technology - New Interactive display board & computer
2 Storage Sheds
Hope Education - New Equipment
New Tabards with embroidered logo
**7 Property Maintenance - increase due to new decking**
Garden Refurbishment
Mendip Heating - Refurbishment of Taps
D Wilkins - Electrical Testing
D Wilkins - New Intercom at entry system
SH electrical & General Maintainance - New Decking Area|**7289**
47408|
|---|---|
||47408|
||9,557
56,771
4,080|
||70,408|
||120|
||120|
||20
180
49
90
30
15
70|
||454|
||275.19
65
25
300
213
2,857
518
410
120|
||4,783|
||408
311
198
234
1,219|
||2,369|
**8 New Kitchen - no items required**
0
|**9 Misc Consumables**
General Provision - 3 x more provisions purchased compared to 2019
Book People
Petty Cash
Child Accident Report Form & Accident at Home Forms
Stationery
Consortium
TTS - Educational Resources
**10 Ofsted Registration Fees / Insurance / Memberships**
Ofsted Registration Fee
PLA Insurance
**11 Admin - decrease due to less advertising**
Account Services - S Jefferis
General Provisions
Advertising - Search Point UK
Annual Website Fee
Annual McFee Anti-Virus Software
**12 Electric - 7% increase**
EDF
**13 Business Rates - not payable due to Corona Virus Outbreak**
Mendip District Council Rates
**14 Phone / Internet - 7% increase**
Onecom|2360.55
49.15
106.9
76.88
79
935
136.33|
|---|---|
||3743.68|
||50
821.42|
||871.42|
||750
120
179
55
90|
||1194|
||442|
||442|
||0|
||0|
||316.49|
||316.49|