Trustees’ Annual Report for the period
From 1[st] April 2023 To 31[st] March 2024 Charity name: Bourne & District Round Table Charitable Trust
Charity registration number: 1053320
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Bourne & District Round Table is made up of community minded individuals who volunteer to raise and donate funds to enhance the lives of others in our local area |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The groups major fund raising activity centres around the organisation and running of a local music festival. Proceeds of this are distributed in the local area. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees are aware of the guidance and agree that it aligns with their core values relating to why each member chose to become a trustee. All activity and decisions made relating to the trust are always with public benefit **in mind as the maingoal of the trust. ** |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Para 1.38 | |
| Policy on grant making | |
| Para 1.38 | |
| Policy on social investment | |
| including program related | |
| investment | |
| Para 1.38 | |
| Contribution made by | |
| volunteers |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Our key fundraising is achieved through the local Festival and a Fireworks event ensuring we both raise some money for good causes but also enable us to provide events for the town. Unfortunately, the fireworks event had to be cancelled due to weather and so this hampered our annual fundraising. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of theperiod |
Para 1.21 | The financial position of the charity remains healthy |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | It is recognised that there are some potential risks to holding a festival. A reserve of £80,000 is held and it is thought to be adequate on the basis of a total loss of the event. If it is decided that the event will no longer be held then the monies would then become distributable. |
| Amount of reserves held | Para 1.22 | £80,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
The charity has one trust, which is funded through the groups fundraising activities |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | All Trustees are active members of Bourne & District Round Table, which is constituted as part of the National Association Of Round Tables Great Britain and Ireland |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed by invitation by mutual agreement of existing trustees and by becoming active members of Bourne & District Round Table |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charityname | Bourne & District Round Table Charitable Trust |
|---|---|
| Other name the charityuses | Bourne & District Round Table |
| Registered charity number | 1053320 |
| Charity’s principal address | PO Box 95 Bourne Lincolnshire PE10 1AF |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mr H Gunn | Chairman | |||
| Mr H James | Vice Chairman | |||
| Mr H James | Treasurer | |||
| Mr C Crump | Secretary | |||
| Mr A Barrett | Community Services Liason Officer |
|||
| Mr S Smith | ||||
| Mr I Collins | ||||
| Mr J Riches | ||||
| Mr D Baker | ||||
| Mr I Collins | ||||
| Mr B Kennington | ||||
| Mr M Craven | ||||
| Mr D Stacey | From 06/09/2023 | |||
| Mr M Flatters | From 06/09/2023 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) ~~A~~ Steven Jones Full name(s) Harry James ~~ee~~ Position (eg Secretary, Vice Chairman/Treasurer Immediate Vice Chairman Chair, etc) ~~ee ee~~ Date 31/01/2025 ~~fe~~
Community Services 2023/24
| Community Services 2023/24 | |
|---|---|
| Bourne Festival 2022 - Remainder Income Bourne Festival 2023 - In Bourne Festival 2023 - Out Bourne Festival - Surplus Bourne Festival 2024 - In Bourne Festival 2024 - Advanced Payments Bourne Festival 2024 - Surplus Fireworks 2022 - In Fireworks 2022 - Out Fireworks 2022 - Surplus Fireworks 2023 Event - In Fireworks 2023 Event - Out Fireworks 2023 Event - Surplus Fireworks 2023 Bar - In Fireworks 2023 Bar - Out Fireworks 2023 Bar - Surplus Fireworks - Surplus Stamford Car Show - In Stamford Car Show - Out Stamford Car Show - Surplus Other Fundraising Interest Net Income Charity mobile phone OAP Xmas Party Bank Charges Sundry Costs Bar Trailer Surplus Westfield School Shed donation / Swap Shack Jessical Ewles Income Expenses Donations |
£ £800 £137,109.90 £99,418.97 |
| £37,690.93 £0.00 £4,061.99 |
|
| -£4,061.99 £0.00 £0.00 |
|
| £0.00 £58.46 £1,063.05 |
|
| -£1,004.59 £0.00 £970.10 |
|
| -£970.10 | |
| -£1,974.69 £233.76 £1,340.60 |
|
| -£1,106.84 £0.00 £1,797.48 |
|
| £1,797.48 | |
| £33,144.89 | |
| £542.78 £0.00 £256.42 £533.60 £198.46 |
|
| £1,531.26 | |
| £31,613.63 | |
| £1,280.00 £600.00 |
| Total Donations | £1,880.00 |
|---|---|
| Added to Reserves | £29,733.63 |
| Opening Balance 1.4.23 - current | £2,523.02 |
| Opening Balance 1.4.23 - deposit | £83,585.01 |
| Surplus less Donations | £29,733.63 |
| Closing Total Balance | £115,841.66 |
| Represented by | |
| Current Account | £9,459.17 |
| Deposit Account | £106,382.49 |
| £115,841.66 | |
| Payments to trustees/trustee associated entities (excluding | expenses) |
| AE Technical Ltd - Bar Units | £3,427.08 |
| AE Technical Ltd - Festival Audio and Lighting | £2,439.95 |
| AE Technical Ltd - IPS Invoice to AE Tech instead of Bourne RT for stag | £4,942.54 |
| Gunns & Roses - Tools and parts for bar units | £207.35 |
| Gunns & Roses - Machine hire to top soil after festival | £315.00 |
ELIZABETH PEELING MAAT 155 NEEDWOOD ROAD BEDFORD MK41 0DN TEL : 07801 420753 EMAIL: peeling.liz@sky.com
Independent examiner’s report to the trustees of Bourne & District Round Table
I report on the accounts of the Trust for the year ended 31 March 2024. Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
• examine the accounts under section 145 of the 2011 Act
• to follow the procedures laid down in the general Directions given by the commission under section
145(5)(b) of the 2011 Act
• to state whether particular matters have come to my attention
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
• to keep accounting records in accordance with section 130 of the 2011 Act and
• to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
Name: ELIZABETH PEELING MIP AAT Licence Number 1001161
°F at A ccountaAT Lice n sedt Elizabeth Peeling is licensed and regulated by AAT under licence number 1001161
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