## **Trustees’ Annual Report for the period** **From 1[st] April 2023 To 31[st] March 2024 Charity name: Bourne & District Round Table Charitable Trust** ## **Charity registration number: 1053320** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Bourne & District Round Table is made up of
community minded individuals who volunteer
to raise and donate funds to enhance the lives
of others in our local area| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The groups major fund raising activity centres
around the organisation and running of a local
music festival.
Proceeds of this are distributed in the local
area.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees are aware of the**
**guidance and agree that it aligns with**
**their core values relating to why each**
**member chose to become a trustee. All**
**activity and decisions made relating to**
**the trust are always with public benefit**
**in mind as the maingoal of the trust. **| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| ||Para 1.38| |Policy on grant making|| ||Para 1.38| |Policy on social investment|| |including program related|| |investment|| ||Para 1.38| |Contribution made by|| |volunteers|| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our key fundraising is achieved through the local
Festival and a Fireworks event ensuring we both
raise some money for good causes but also
enable us to provide events for the town.
Unfortunately, the fireworks event had to be
cancelled due to weather and so this hampered
our annual fundraising.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of theperiod|Para 1.21|**The financial position of the charity remains**
**healthy**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|It is recognised that there are some potential
risks to holding a festival. A reserve of £80,000 is
held and it is thought to be adequate on the
basis of a total loss of the event. If it is decided
that the event will no longer be held then the
monies would then become distributable.| |Amount of reserves held|Para 1.22|**£80,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||**The charity has one trust, which is funded**
**through the groups fundraising activities**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**All Trustees are active members of Bourne &**
**District Round Table, which is constituted as**
**part of the National Association Of Round**
**Tables Great Britain and Ireland**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are appointed by invitation by mutual**
**agreement of existing trustees and by**
**becoming active members of Bourne & District**
**Round Table**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charityname|Bourne & District Round Table Charitable Trust| |---|---| |Other name the charityuses|Bourne & District Round Table| |Registered charity number|1053320| |Charity’s principal address|PO Box 95
Bourne
Lincolnshire
PE10 1AF| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Mr H Gunn|Chairman||| ||Mr H James|Vice Chairman||| ||Mr H James|Treasurer||| ||Mr C Crump|Secretary||| ||Mr A Barrett|Community Services
Liason Officer||| ||Mr S Smith|||| ||Mr I Collins|||| ||Mr J Riches|||| ||Mr D Baker|||| ||Mr I Collins|||| ||Mr B Kennington|||| ||Mr M Craven|||| ||Mr D Stacey||From 06/09/2023|| ||Mr M Flatters||From 06/09/2023|| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** **Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s)** ~~A~~ Steven Jones **Full name(s)** Harry James ~~ee~~ **Position (eg Secretary,** Vice Chairman/Treasurer Immediate Vice Chairman **Chair, etc)** ~~ee ee~~ **Date** 31/01/2025 ~~fe~~ ## **Community Services 2023/24** |**Community Services 2023/24**|| |---|---| |Bourne Festival 2022 - Remainder Income
Bourne Festival 2023 - In
Bourne Festival 2023 - Out
Bourne Festival - Surplus
Bourne Festival 2024 - In
Bourne Festival 2024 - Advanced Payments
Bourne Festival 2024 - Surplus
Fireworks 2022 - In
Fireworks 2022 - Out
Fireworks 2022 - Surplus
Fireworks 2023 Event - In
Fireworks 2023 Event - Out
Fireworks 2023 Event - Surplus
Fireworks 2023 Bar - In
Fireworks 2023 Bar - Out
Fireworks 2023 Bar - Surplus
Fireworks - Surplus
Stamford Car Show - In
Stamford Car Show - Out
Stamford Car Show - Surplus
Other Fundraising
Interest
**Net Income**
Charity mobile phone
OAP Xmas Party
Bank Charges
Sundry Costs
Bar Trailer
**Surplus**
Westfield School Shed donation / Swap Shack
Jessical Ewles
**Income**
**Expenses**
**Donations**|**£**
£800
£137,109.90
£99,418.97| ||£37,690.93
£0.00
£4,061.99| ||-£4,061.99
£0.00
£0.00| ||£0.00
£58.46
£1,063.05| ||-£1,004.59
£0.00
£970.10| ||-£970.10| ||-£1,974.69
£233.76
£1,340.60| ||-£1,106.84
£0.00
£1,797.48| ||£1,797.48| ||**£33,144.89**| ||£542.78
£0.00
£256.42
£533.60
£198.46| ||£1,531.26| ||**£31,613.63**| ||£1,280.00
£600.00| |**Total Donations**|**£1,880.00**| |---|---| |Added to Reserves|£29,733.63| |Opening Balance 1.4.23 - current|£2,523.02| |Opening Balance 1.4.23 - deposit|£83,585.01| |Surplus less Donations|£29,733.63| |**Closing Total Balance**|**£115,841.66**| |Represented by|| |Current Account|£9,459.17| |Deposit Account|£106,382.49| ||**£115,841.66**| |**Payments to trustees/trustee associated entities (excluding**|**expenses)**| |AE Technical Ltd - Bar Units|£3,427.08| |AE Technical Ltd - Festival Audio and Lighting|£2,439.95| |AE Technical Ltd - IPS Invoice to AE Tech instead of Bourne RT for stag|£4,942.54| |Gunns & Roses - Tools and parts for bar units|£207.35| |Gunns & Roses - Machine hire to top soil after festival|£315.00| **ELIZABETH PEELING MAAT 155 NEEDWOOD ROAD BEDFORD MK41 0DN TEL : 07801 420753 EMAIL: peeling.liz@sky.com** Independent examiner’s report to the trustees of Bourne & District Round Table I report on the accounts of the Trust for the year ended 31 March 2024. Respective responsibilities of trustees and examiner The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: • examine the accounts under section 145 of the 2011 Act • to follow the procedures laid down in the general Directions given by the commission under section 145(5)(b) of the 2011 Act • to state whether particular matters have come to my attention Basis of independent examiner’s report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement. Independent examiner’s statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements: • to keep accounting records in accordance with section 130 of the 2011 Act and • to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached Name: ELIZABETH PEELING MIP AAT Licence Number 1001161 °F at **A** ccountaAT Lice **n** sedt Elizabeth Peeling is licensed and regulated by AAT under licence number 1001161 1