2023-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2022 To 31[st] March 2023

Charity name: Bourne & District Round Table Charitable Trust

Charity registration number: 1053320

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Bourne & District Round Table is made up of community minded individuals who volunteer to raise and donate funds to enhance the lives of others in our local area
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the	Para 1.17 and 1.19	The groups major fund raising ac=vity centres around the organisa=on and running of a local music fes=val. Proceeds of this are distributed in the local area.
~~accounts~~ Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees are aware of the guidance and agree that it aligns with their core values relating to why each member chose to become a trustee. All activity and decisions made relating to the trust are always with public benefit in mind as the main goal of the trust.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment

Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Our key fundraising was achieved through the local Fes=val and a Fireworks event. This has allowed for a number of grants during the year to local good causes including the comple=on of a £25,000 pledge to the construc=on of a local skate park.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41

Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The fnancial posi.on of the charity remains healthy
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	It is recognised that there are some poten=al risks to holding a fes=val. A reserve of £60,000 is held and it is thought to be adequate on the basis of a total loss of the event. If it is decided that the event will no longer be held then the monies would then become distributable.
Amount of reserves held	Para 1.22	£60,000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:		The charity has one trust, which is funded through the groups fundraising ac.vi.es
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	All Trustees are ac.ve members of Bourne & District Round Table, which is cons.tuted as part of the Na.onal Associa.on Of Round Tables Great Britain and Ireland
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more	Para 1.25	Trustees are appointed by invita.on by mutual agreement of exis.ng trustees and by becoming ac.ve members of Bourne & District Round Table
~~trustees~~

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Bourne & District Round Table Charitable Trust
Other name the charity uses	Bourne & District Round Table
Registered charity number	1053320

Charity’s principal address PO Box 95 Bourne Lincolnshire PE10 1AF

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18	Mr S Jones	Chairman		~~(if any)~~
	Mr H Gunn	Vice Chairman
	Mr P Heslop	Treasurer
	Mr R Mason	Secretary
	Mr C Crump	Community Services Liason
	Mr B Spridgen	~~Officer~~
	Mr A Barrett
	Mr N Bothwell
	Mr H James
	Mr D Bosworth
	Mr I Collins
	Mr B
	~~Kennington~~

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted rf not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional ~~information)~~

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Hugh Gunn Steven Jones Position (eg Vice Chairman Chairman Secretary, Chair, etc) Date 29/01/2024

Community Services 2022/23

Bourne Festival 2021 - Remainder Income Bourne Festival 2022 - In Bourne Festival 2022 - Out Bourne Festival - Surplus Bourne Festival 2023 - In Bourne Festival 2023 - Advanced Payments Bourne Festival 2023 - Surplus Fireworks 2021 - In Fireworks 2021 - Out Fireworks 2021 - Surplus Fireworks 2022 Event - In Fireworks 2022 Event - Out Fireworks 2022 Event - Surplus Fireworks 2022 Bar - In Fireworks 2022 Bar - Out Fireworks 2022 Bar - Surplus Fireworks - Surplus Stamford Car Show - In Stamford Car Show - Out Stamford Car Show - Surplus Other Fundraising Interest Net Income Charity mobile phone OAP Xmas Party Bank Charges Sundry Costs Bar Trailer Surplus Donation - Thurlby Tigers Donation - Thurlby Tigers Donation - Skatepark (Part 1) Donation - Skatepark (Part 2) Donation - Skatepark (Part 3) Donation - Niki Szwed Donation - Rotary Donation - Bourne Westfield Donation - Sally Army Donation - Rugby Club Fencing Donation - Sharon Maria McAll Donation - Rachel Dudley Total Donations Added to Reserves Opening Balance 1.4.22 - current Opening Balance 1.4.22 - deposit Surplus less Donations Closing Total Balance Represented by Current Account Deposit Account AE Technical Production - Audio&Lighting equipment for festival AE Technical Production - Bar Unit Purchase Gunns & Roses - Remedial works to repair festival field Income Expenses Donations Payments to trustees/trustee associated entities (excluding	£ £0 £140,728.45 £84,787.90
	£55,940.55 £100.00 £8,525.99
	-£8,425.99 £0.00 £250.00
	-£250.00 £17,935.00 £13,358.16
	£4,576.84 £7,266.90 £1,118.49
	£6,148.41
	£10,725.25 £775.64 £687.89
	£87.75 -£772.09 £446.40
	-£325.69
	£57,751.87
	£481.41 £0.00 £339.19 £994.85 £12,524.16
	£14,339.61
	£43,412.26
	£228.00 £24.00 £10,000.00 £10,000.00 £5,000.00 £2,000.00 £3,400.00 £1,000.00 £500.00 £4,056.00 £100.00 £500.00
	£36,808.00
	£6,604.26
	£10,365.16 £69,138.61
	£6,604.26
	£86,108.03
	£2,523.02 £83,585.01
	£86,108.03
	1,236.00 £ 3,600.00 £ 1,646.62 £ expenses)

ELIZABETH PEELING MAAT 155 NEEDWOOD ROAD BEDFORD MK41 0DN TEL : [phone] EMAIL: [e-mail]

Independent examiner’s report to the trustees of Bourne & District Round Table

I report on the accounts of the Trust for the year ended 31 March 2023. Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

• examine the accounts under section 145 of the 2011 Act

• to follow the procedures laid down in the general Directions given by the commission under section

145(5)(b) of the 2011 Act

• to state whether particular matters have come to my attention

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission.

An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

• to keep accounting records in accordance with section 130 of the 2011 Act and

• to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached

Name: ELIZABETH PEELING MIP AAT Licence Number 1001161

Elizabeth Peeling is licensed and regulated by AAT under licence number 1001161

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