## **Trustees’ Annual Report for the period** **From 1[st] April 2022 To 31[st] March 2023** **Charity name: Bourne & District Round Table Charitable Trust** ## **Charity registration number: 1053320** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Bourne & District Round Table is made up of
community minded individuals who volunteer
to raise and donate funds to enhance the lives
of others in our local area| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
|Para 1.17 and
1.19|The groups major fund raising ac=vity centres
around the organisa=on and running of a local
music fes=val.
Proceeds of this are distributed in the local
area.| |~~accounts~~
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees are aware of the guidance**
**and agree that it aligns with their core**
**values relating to why each member**
**chose to become a trustee. All activity**
**and decisions made relating to the trust**
**are always with public benefit in mind as**
**the main goal of the trust.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our key fundraising was achieved through the
local Fes=val and a Fireworks event. This has
allowed for a number of grants during the year
to local good causes including the comple=on of
a £25,000 pledge to the construc=on of a local
skate park.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The fnancial posi.on of the charity remains**
**healthy**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|It is recognised that there are some poten=al
risks to holding a fes=val. A reserve of £60,000
is held and it is thought to be adequate on the
basis of a total loss of the event. If it is decided
that the event will no longer be held then the
monies would then become distributable.| |Amount of reserves held|Para 1.22|**£60,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**The charity has one trust, which is funded**
**through the groups fundraising ac.vi.es**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**All Trustees are ac.ve members of Bourne &**
**District Round Table, which is cons.tuted as**
**part of the Na.onal Associa.on Of Round**
**Tables Great Britain and Ireland**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
|Para 1.25|**Trustees are appointed by invita.on by mutual**
**agreement of exis.ng trustees and by**
**becoming ac.ve members of Bourne & District**
**Round Table**| |~~trustees~~||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Bourne & District Round Table Charitable Trust| |---|---| |Other name the charity uses|Bourne & District Round Table| |Registered charity number|1053320| Charity’s principal address PO Box 95 Bourne Lincolnshire PE10 1AF ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
| |---|---|---|---|---| |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18|Mr S Jones|Chairman||~~**(if any)**~~| ||Mr H Gunn|Vice Chairman||| ||Mr P Heslop|Treasurer||| ||Mr R Mason|Secretary||| ||Mr C Crump|Community
Services Liason
||| ||Mr B Spridgen|~~Officer~~||| ||Mr A Barrett|||| ||Mr N Bothwell|||| ||Mr H James|||| ||Mr D Bosworth|||| ||Mr I Collins|||| ||Mr B
|||| ||~~Kennington~~|||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity Trustee name Dates acted rf not for whole year ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional** ~~**information)**~~ ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Hugh Gunn Steven Jones **Position (eg** Vice Chairman Chairman **Secretary, Chair, etc) Date** 29/01/2024 ## **Community Services 2022/23** |Bourne Festival 2021 - Remainder Income
Bourne Festival 2022 - In
Bourne Festival 2022 - Out
Bourne Festival - Surplus
Bourne Festival 2023 - In
Bourne Festival 2023 - Advanced Payments
Bourne Festival 2023 - Surplus
Fireworks 2021 - In
Fireworks 2021 - Out
Fireworks 2021 - Surplus
Fireworks 2022 Event - In
Fireworks 2022 Event - Out
Fireworks 2022 Event - Surplus
Fireworks 2022 Bar - In
Fireworks 2022 Bar - Out
Fireworks 2022 Bar - Surplus
Fireworks - Surplus
Stamford Car Show - In
Stamford Car Show - Out
Stamford Car Show - Surplus
Other Fundraising
Interest
**Net Income**
Charity mobile phone
OAP Xmas Party
Bank Charges
Sundry Costs
Bar Trailer
**Surplus**
Donation - Thurlby Tigers
Donation - Thurlby Tigers
Donation - Skatepark (Part 1)
Donation - Skatepark (Part 2)
Donation - Skatepark (Part 3)
Donation - Niki Szwed
Donation - Rotary
Donation - Bourne Westfield
Donation - Sally Army
Donation - Rugby Club Fencing
Donation - Sharon Maria McAll
Donation - Rachel Dudley
**Total Donations**
Added to Reserves
Opening Balance 1.4.22 - current
Opening Balance 1.4.22 - deposit
Surplus less Donations
**Closing Total Balance**
Represented by
Current Account
Deposit Account
AE Technical Production - Audio&Lighting equipment for festival
AE Technical Production - Bar Unit Purchase
Gunns & Roses - Remedial works to repair festival field
**Income**
**Expenses**
**Donations**
**Payments to trustees/trustee associated entities (excluding**|**£**
£0
£140,728.45
£84,787.90| |---|---| ||£55,940.55
£100.00
£8,525.99| ||-£8,425.99
£0.00
£250.00| ||-£250.00
£17,935.00
£13,358.16| ||£4,576.84
£7,266.90
£1,118.49| ||£6,148.41| ||£10,725.25
£775.64
£687.89| ||£87.75
-£772.09
£446.40| ||-£325.69| ||**£57,751.87**| ||£481.41
£0.00
£339.19
£994.85
£12,524.16| ||£14,339.61| ||**£43,412.26**| ||£228.00
£24.00
£10,000.00
£10,000.00
£5,000.00
£2,000.00
£3,400.00
£1,000.00
£500.00
£4,056.00
£100.00
£500.00| ||**£36,808.00**| ||£6,604.26| ||£10,365.16
£69,138.61| ||£6,604.26| ||**£86,108.03**| ||£2,523.02
£83,585.01| ||**£86,108.03**| ||1,236.00
£
3,600.00
£
1,646.62
£
**expenses)**| **ELIZABETH PEELING MAAT 155 NEEDWOOD ROAD BEDFORD MK41 0DN TEL : 07801 420753 EMAIL: peeling.liz@sky.com** Independent examiner’s report to the trustees of Bourne & District Round Table I report on the accounts of the Trust for the year ended 31 March 2023. Respective responsibilities of trustees and examiner The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: • examine the accounts under section 145 of the 2011 Act • to follow the procedures laid down in the general Directions given by the commission under section 145(5)(b) of the 2011 Act • to state whether particular matters have come to my attention Basis of independent examiner’s report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement. Independent examiner’s statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements: • to keep accounting records in accordance with section 130 of the 2011 Act and • to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached Name: ELIZABETH PEELING MIP AAT Licence Number 1001161 Elizabeth Peeling is licensed and regulated by AAT under licence number 1001161 1