Minutes of the Annual General Meeting (Trustees and Members) on 27[th] July 2021.
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Location: Zoom
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Date: 27th July 2021
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Time: 7:30pm
Attendees:
David Taylor (DT), Barbara Taylor (BT), Mark Taylor (MT), Emma Taylor (ET), Sarah Cox (SC) Tim Cox (TC) (secretary) (minutes).
Apologies:
Kirsty, Les, and Mick
ET opened the meeting with a Scripture reading and prayer at 7:30pm
| Raised by | Minute | Action |
|---|---|---|
| TC | Minutes of the previous Elders meeting on 13th July were read. With it being so close to our previous meeting there were not many updates only that the Church was now on the EA church finder. Apart from that there were no other matters arising. The rest of the minutes will be discussed at the next Elders meeting scheduled for 7th September 2021. Proposed as read and agreed: BT. Seconded ET. Carried unanimously. |
TC |
| DT | Treasurer Report DT read and commented on the Main Account and Community Account details. The main takeaway is that Covid-19 as well as losing some members had an impact on the Church finances. There are no concerns at present and things should improve when things open more which should help. Proposed MT, Seconded SC. Carried unanimously. |
Trustees: David Taylor, Barbara Taylor, Emma Taylor, Mark Taylor
St Hild & St Helen Christian Fellowship, Dawdon, Seaham, Co. Durham Page 2 of 4
| BT | Treasurer and Secretary Thank you and nominations BT wanted to thank DT for stepping up with the treasurer role during the year and BT thanked TC for helping as secretary. BT nominated DT as Treasurer and MT nominated TC as Secretary for another year. DT accepted the treasurer role and TC accepted the secretary role for another year. Proposed SC, Seconded ET. Carried unanimously. |
DT, TC |
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| TC | Membership List TC advised on current members. BT advised ET may want to change membership conditions in future so future members will be considered once that has been completed. Proposed DT, Seconded BT. Carried unanimously. |
ET |
| TC | Elders List – Changes TC advised during this year the elders list has changed due to unforeseen circumstances. John McConnell, Sylvia McConnell, Trevor Davidson, and Wendy Davidson have resigned as elders and members. This was documented on the 1st of June 2021 Elders meeting. This has been highlighted on our AGM minutes. No action required. Proposed SC, Seconded BT. Carried unanimously. |
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| BT | Safeguarding Policy was discussed and ratified BT mentioned that if we hire the Church out to external groups the groups must be CRB checked, have a child protection policy and insurance. BT advised once we start hiring the Church, she will make sure groups have a child protection policy. Proposed DT, Seconded MT. Carried unanimously. |
BT |
| BT | Sunday School BT advised Sunday School is currently in a transition period and we now have new material to use. Proposed ET, Seconded BT. Carried unanimously. |
BT |
| BT | Toddlers BT advised the Toddler group is going very well. We have new people starting in September. BT is going to continue to restrict the number of |
BT |
Trustees: David Taylor, Barbara Taylor, Emma Taylor, Mark Taylor
St Hild & St Helen Christian Fellowship, Dawdon, Seaham, Co. Durham Page 3 of 4
| attendees, keep the current layout and cleaning toys every session will continue. Proposed SC,Seconded MT. Carried unanimously. |
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| MT/SC | Youth MT advised the youth is going well. MT advised that the next stage is for varied activities and bring back Ignite. MT advised the future looks bright. SC advised that now the youth cupboard has been tidied there are extra things that can be used. SC advised that maybe in October we can extend from 1 hour to 1.5 hours for the Friday session. Ignite can be done after the Youth Club finishes with optional for people to stay. Proposed TC, Seconded BT. Carried unanimously. |
SC, MT |
| BT | Weddings BT advised there are another 3-4 weddings this year. Next year (so far) there are 8 weddings booked. DT advised that the only concern with weddings is a limited collection being received at present. Things might improve as restrictions ease. Proposed DT, Seconded ET. Carried unanimously. |
BT, DT |
| TC | AOB – Trustees Resignation John and Sylvia McConnell have resigned as Trustees during the 2020-21 year. They have been replaced by Mark Taylor and Emma Taylor. Their resignation from the fellowship was documented on the 1st of June Elders Meeting. The Trustees for the charity are now: David Taylor, Barbara Taylor, Emma Taylor, Mark Taylor. No action required. This has been highlighted on this AGM minutes. Proposed DT,Seconded MT. Carried unanimously. |
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| DT | AOB – Utility contracts DT is negotiating new contracts that are due for renewal: electricity this year and gas next year. Proposed ET, Seconded TC. Carried unanimously. |
DT to investigate new utility contracts. |
| DT | Preaching topics | ET |
Trustees: David Taylor, Barbara Taylor, Emma Taylor, Mark Taylor
St Hild & St Helen Christian Fellowship, Dawdon, Seaham, Co. Durham Page 4 of 4
| DT asked status of preaching topics, ET advised this is ongoing. Proposed BT, Seconded ET. Carried unanimously. |
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| MT | AOB - Foodbank DT advised the Foodbank cupboard has been painted. Foodbank attendance is low due to multiple foodbanks in Seaham. Nothingtoproposedjust information only. |
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| DT | AOB - Asda community foundation grant DT advised the Asda grant should be coming soon. Nothingtoproposedjust information only. |
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| TC | Next meeting for Elders is 7th September 2021 Nothingtoproposejust information only. |
Elders to attend |
There being no further business, BT closed the meeting in prayer at 8:35pm.
Trustees: David Taylor, Barbara Taylor, Emma Taylor, Mark Taylor
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