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2025-08-31-accounts

Trustees’ Annual Report for the period

From 01/09/2024 Period start date To 31/08/2025 Period end date

Charity name: Bentfield Primary School PTA

Charity registration number: 1052274

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The objective of the PTA is to advance
the education of the pupils of the school
through; developing extended
relationships between staff, parents and
the local community. Organising and
engaging in fundraising activities
throughout the school. Providing new
facilities and resources for educational,
emotional and wellbeing support at the
school (not provided from statutory
funds)
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 All proceeds from events and activities
organised by the PTA are used to
support the work of the school. Decision
about expenditure priorities are decided
upon during regular PTA meetings
including SLT. In this respect the
association has due regard to the
guidance issued to the charity
commission on public benefit
The charity benefits the primary school
aged children attending Bentfield
Primary School.
Trustees are not paid
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have had regard to the
Charity Commission’s guidance on
public benefit when carrying out the
charity’s activities
Additional information (optional)
You may choose to include further statements		 where relevant about:
SORP reference
Policy on grant making Para 1.38 All of our events are run by parent
volunteers with support from the school
staff. We would not be able to operate
without them.

Additional information (optional) You may choose to include further statements where relevant about:

N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The last academic year was incredibly
successful thanks to the help of our wonderful
PTA members families careers alike.
We held three discos in October March and
July collectively raising over £1700. we held a
quiz night in November 2024 raising over £800
which the parents enjoyed thoroughly as well
as Elfridges at Christmas - a huge favourite
with the children.
Over the spring / summer months we also held
a sponsored fete, bake sale and dare to be
different day – where the children can wear
what they want and even put colour into their
hair.
The most successful event of the year was our
annual Music in the Park live music event. This
raised over an incredible 12k.
The money raised went towards a new trim
trail in the reception playground, a pantomime
at Christmas as well as year 6 leavers hoodies
and party, along with this there was donations
for the school allotment, art resources and the
2 Johns came in where they spoke to staff and
children of the dangers of social media and
online gaming. All of this used over 26k back to
the school to enable them to improve the
school life and experience for the children and
staff.

Additional information (optional)

You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 It wasa successful year as more revenue
was made from events
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 A level of reserves are stipulated in the
conditions set out by the founding
members of the PTA and the School
SLT.
Amount of reserves held Para 1.22 22,173
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 No

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Appointed by previous trustees

Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Bentfield Primary School PTA
Other name the charity uses
Registered charity number 1052274
Charity’s principal address Bentfield Primary School
Rainsford Road
Stansted
Essex
CM24 8DX

Names of the charity trustees who manage the charity

1
2
3
4
5
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18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
James Instance Treasurer
Alex Otter Chair
Chris Allen Secretary

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date

Alexandra Otter		 James Instance

Chairperson		 Treasurer

19/05/26

19/05/26
Bentfield Primary School PTA Bentfield Primary School PTA No (if any)
Receipts andpayments accounts CC16a
For the period
from		 01-Sep-24 To 31-Aug-25
Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
2,356
1,107
1,688
888
20,881
844
237
230
149
28

28,408
-
-
-
28,408
638
237
970
235
8,618
296
26,539
44
-
37,577
-
-
-
37,577
- 9,169
-
31,342
22,173		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
2,356
1,107
1,688
888
20,881
844
237
230
149
28
28,408
-
-
-
28,408
638
237
970
235
8,618
296
26,539
44
-
37,577
-
-
-
37,577
- 9,169		 Last year
to the nearest £
Discos 2,356 -
Quiz 1,107 -
Christmas event 1,688 -
VE day 888 -
Music in thepark 20,881 -
50/50prize draw 844 -
Christmas card 237 -
Dare to be different 230
cake stall 149
interest received 28 -
Sub total(Gross income for
AR)
28,408		 -
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
-
Disco 638 -
Quiz 237 -
Christmas event 970 -
VE day 235 -
Music in thepark 8,618 -
50/50 Prize draw 296 -
Donations to school 26,539 -
AGM Expenses 44 -
- -
**Sub total ** 37,577 -
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
-
- 9,169 - - - 9,169 -
- - - - -
31,342 - - 31,342 -
22,173 - - 22,173 -

CCXX R1 accounts (SS)

20/05/2026

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Details
PTA Bank Account
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
22,173
-
-
-
-
-
22,173
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
James Instance		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
James Instance 19/05/26

CCXX R2 accounts (SS)

20/05/2026

2

Independent examinerfs report on the accounts Section A Independent Examiner s Report R•port to th• tru¥t••• On accounts for the year 31 ALyusI 2025 Charity no Ill •nyl 105224 S•t out on ￿9• 1- 12 I repjrt lo the trustees on my examination ofthe ￿Lount& of the above arity llhe Trusfi for the year 8ThJed31 os ao) As the charity's truths, you are resportsit4e for the weparation of th& accounts in a¢￿ar￿% with the requiremerts ofthe Chariti8s Art 2011 Rosponsibllltl•s and ba81• of r•port I reFrfYt in res￿ d my examinat￿ d the Trusfs act4￿nts ￿led out urthr sedion 145 of the 2011 Ad and in carryiThJ out my examinion, I have foll¢ThbEd all ts awlicat4e Dred1(￿ grrfen by ts Charity Commission under seth.on 145151{bl of the Ad. Independent charty's w incune exceeded £250.¢￿ and l am ¢walrfd to examIn•￿ stalemont undertake the examinat￿ by bwrwj a qualffied rnmber of[￿￿Ort name of appkatle lis￿ bll. Delete [ l rfnot 8ppIKable. I have completed my ex￿inatiorl. I that no material matter5 have come to my attenb.on in connection with the examination {other than that disclosed belth¥") Ththic gves me ca￿e to bellw￿ that in. any matsrial respect." of the Charitie5 Ad." or the accounts did not accord the accoLnting rewd$.' or the acownts did not ccrfnptry with the applicab￿ reqwrements cor￿err￿n9 fv foffli and CCArtent of accourrts set oth in the Charities (Accounts 8ry1 Re[￿rts} Regulation$ 2C(J8 other than any requirement that thts accounts give a and fairf ¥1￿ which 1$ r￿¢ a matter onsidered as part of an eX￿￿na￿￿. I have rn) wicems aThJ have ¢)Jme ¥Aoss no other mattefs in C￿ned10n with the ex8mination lo wh￿h 8ttention should be dr8wn in thts report in orderlo enable a propr urbrstanding of the ac(x)unls to be reached. . Please delete the words in the l)wkets rfthey nL*8ppfy. Sign•d: 6ftLL R¢levant prof•sslonal quallfi¢atiorfsl or body IER Oct 2018

lrfany): AddreBs." I CAFJ Sectitsn B Disclosure Only complete Il the examiner needs to hyhlighl material matters ol CO[)￿rrI (see CC32. Independent examination of charrty accounts.. directions and guidance for examineTSI. Give hem brl•f details of any Items th* th• emminer wishes to dls¢los•. NJJ IER Oct 2018