## **Trustees’ Annual Report for the period** ## **From 01/09/2024 Period start date To 31/08/2025 Period end date** ## **Charity name: Bentfield Primary School PTA** ## **Charity registration number: 1052274** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objective of the PTA is to advance**
**the education of the pupils of the school**
**through; developing extended**
**relationships between staff, parents and**
**the local community. Organising and**
**engaging in fundraising activities**
**throughout the school. Providing new**
**facilities and resources for educational,**
**emotional and wellbeing support at the**
**school (not provided from statutory**
**funds)**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**All proceeds from events and activities**
**organised by the PTA are used to**
**support the work of the school. Decision**
**about expenditure priorities are decided**
**upon during regular PTA meetings**
**including SLT. In this respect the**
**association has due regard to the**
**guidance issued to the charity**
**commission on public benefit**
**The charity benefits the primary school**
**aged children attending Bentfield**
**Primary School.**
**Trustees are not paid**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**Charity Commission’s guidance on**
**public benefit when carrying out the**
**charity’s activities**| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| ||SORP reference|| |Policy on grant making|Para 1.38|**All of our events are run by parent**
**volunteers with support from the school**
**staff. We would not be able to operate**
**without them.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: **N/A** Para 1.38 Policy on social investment including program related investment **N/A** Para 1.38 Contribution made by volunteers **N/A** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The last academic year was incredibly
successful thanks to the help of our wonderful
PTA members families careers alike.
We held three discos in October March and
July collectively raising over £1700. we held a
quiz night in November 2024 raising over £800
which the parents enjoyed thoroughly as well
as Elfridges at Christmas - a huge favourite
with the children.
Over the spring / summer months we also held
a sponsored fete, bake sale and dare to be
different day – where the children can wear
what they want and even put colour into their
hair.
The most successful event of the year was our
annual Music in the Park live music event. This
raised over an incredible 12k.
The money raised went towards a new trim
trail in the reception playground, a pantomime
at Christmas as well as year 6 leavers hoodies
and party, along with this there was donations
for the school allotment, art resources and the
2 Johns came in where they spoke to staff and
children of the dangers of social media and
online gaming. All of this used over 26k back to
the school to enable them to improve the
school life and experience for the children and
staff.| **Additional information (optional)** ## You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**It wasa successful year as more revenue**
**was made from events**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**A level of reserves are stipulated in the**
**conditions set out by the founding**
**members of the PTA and the School**
**SLT.**| |Amount of reserves held|Para 1.22|**22,173**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**No**| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Appointed by previous trustees**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Bentfield Primary School PTA| |---|---| |Other name the charity uses|| |Registered charity number|1052274| |Charity’s principal address|Bentfield Primary School
Rainsford Road
Stansted
Essex
CM24 8DX| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||James Instance|Treasurer||| ||Alex Otter|Chair||| ||Chris Allen|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||
Alexandra Otter|James Instance| ||
Chairperson|Treasurer| ||
19/05/26|| ||
19/05/26|| |**Bentfield Primary School PTA**|**Bentfield Primary School PTA**||**No (if any)**|| |---|---|---|---|---| |**Receipts andpayments accounts**||||**CC16a**| |**For the period**
**from**|01-Sep-24|**To**|31-Aug-25|| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**2,356**
**1,107**
**1,688**
**888**
**20,881**
**844**
**237**
**230**
**149**
**28**

**28,408**
**-**
**-**
**-**
**28,408**
**638**
**237**
**970**
**235**
**8,618**
**296**
**26,539**
**44**
**-**
**37,577**
**-**
**-**
**-**
**37,577**
**- 9,169**
**-**
**31,342**
**22,173**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**2,356**
**1,107**
**1,688**
**888**
**20,881**
**844**
**237**
**230**
**149**
**28**
**28,408**
**-**
**-**
**-**
**28,408**
**638**
**237**
**970**
**235**
**8,618**
**296**
**26,539**
**44**
**-**
**37,577**
**-**
**-**
**-**
**37,577**
**- 9,169**||**Last year**
**to the nearest £**| |Discos|**2,356**|||||**-**| |Quiz|**1,107**|||||**-**| |Christmas event|**1,688**|||||**-**| |VE day|**888**|||||**-**| |Music in thepark|**20,881**|||||**-**| |50/50prize draw|**844**|||||**-**| |Christmas card|**237**|||||**-**| |Dare to be different|**230**|||||| |cake stall|**149**|||||| |interest received|**28**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|
**28,408**|||||**-**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**-**| |||||||| |Disco|**638**|||||**-**| |Quiz|**237**|||||**-**| |Christmas event|**970**|||||**-**| |VE day|**235**|||||**-**| |Music in thepark|**8,618**|||||**-**| |50/50 Prize draw|**296**|||||**-**| |Donations to school|**26,539**|||||**-**| |AGM Expenses|**44**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**37,577**|||||**-**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**-**| |||||||| ||**- 9,169**|**-**|**-**|**- 9,169**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**31,342**|**-**|**-**|**31,342**||**-**| ||**22,173**|**-**|**-**|**22,173**||**-**| CCXX R1 accounts (SS) 20/05/2026 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
PTA Bank Account
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**22,173**
**-**
**-**
**-**
**-**
**-**
**22,173**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
James Instance|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||James Instance|19/05/26| ||||| CCXX R2 accounts (SS) 20/05/2026 2 Independent examinerfs report on the accounts Section A Independent Examiner s Report R•port to th• tru¥t••• On accounts for the year 31 ALyusI 2025 Charity no Ill •nyl 105224 S•t out on ￿9•* 1- 12 I repjrt lo the trustees on my examination ofthe ￿Lount& of the above arity llhe Trusfi for the year 8ThJed31 os ao) As the charity's truths, you are resportsit4e for the weparation of th& accounts in a¢￿ar￿% with the requiremerts ofthe Chariti8s Art 2011 Rosponsibllltl•s and ba81• of r•port I reFrfYt in res￿ d my examinat￿ d the Trusfs act4￿nts ￿led out urthr sedion 145 of the 2011 Ad and in carryiThJ out my examin*ion, I have foll¢ThbEd all ts awlicat4e Dred1(￿ grrfen by ts Charity Commission under seth.on 145151{bl of the Ad. Independent charty's w incune exceeded £250.¢￿ and l am ¢walrf*d to examIn•￿* stalemont undertake the examinat￿ by bwrwj a qualffied rnmber of[￿￿Ort name of appkatle lis￿ b*ll. Delete [ l rfnot 8ppIKable. I have completed my ex￿inatiorl. I that no material matter5 have come to my attenb.on in connection with the examination {other than that disclosed belth¥") Ththic* gves me ca￿e to bellw￿ that in. any matsrial respect." of the Charitie5 Ad." or the accounts did not accord the accoLnting rewd$.' or the acownts did not ccrfnptry with the applicab￿ reqwrements cor￿err￿n9 fv foffli and CCArtent of accourrts set oth in the Charities (Accounts 8ry1 Re[￿rts} Regulation$ 2C(J8 other than any requirement that thts accounts give a and fairf ¥1￿ which 1$ r￿¢ a matter onsidered as part of an eX￿￿na￿￿. I have rn) wicems aThJ have ¢)Jme ¥Aoss no other mattefs in C￿ned10n with the ex8mination lo wh￿h 8ttention should be dr8wn in thts report in orderlo enable a prop*r urb*rstanding of the ac(x)unls to be reached. . Please delete the words in the l)wkets rfthey nL*8ppfy. Sign•d: 6ftLL R¢levant prof•sslonal quallfi¢atiorfsl or body IER Oct 2018 lrfany): AddreBs." I CAFJ Sectitsn B Disclosure Only complete Il the examiner needs to hyhlighl material matters ol CO[)￿rrI (see CC32. Independent examination of charrty accounts.. directions and guidance for examineTSI. Give hem brl•f details of any Items th* th• emminer wishes to dls¢los•. NJJ IER Oct 2018