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2022-08-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 01 Septemb 2021 31 August 2022 er

From

To

Section A Reference and administration details

Charity name Bentfield Primary School PTA

Other names charity is known by

Registered charity number (if any) 1052274 Charity's principal address Bentfield Primary School

Rainsford Road Stansted Mountfitchet, Essex Postcode CM24 8DX

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Anna Cotgreave Treasurer
2 Sarah Billett Co-Chair
3 Anna Hobbs Co-Chair
4 Suzanne Harding Secretary
5 Sue Pollard
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

1

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

Association How the charity is constituted (eg. trust, association, company)

Appointed by previous trustees Trustee selection methods

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

March 2012

TAR

2

The objective of the PTA is to advance the education of the pupils of the school through; developing extended Summary of the objects relationships between staff, parents & other groups of the charity set out in associated with the school; organising and engaging in its governing document fundraising activities throughout the school; providing such facilities or items for educational, emotional and wellbeing support at the school (not provided from statutory funds). All proceeds from events and activities organised by the Association are used to support the work of the school. Decisions about expenditure priorities are taken by members of the Association at meetings, in conjunction with the school's senior management team, and in this respect the Association has due regard to the guidance issued to the Charity Commission on public benefit. The Charity benefits the primary school aged children attending Bentfield Primary School. Summary of the main activities undertaken for Trustees are not paid the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

March 2012

TAR

3

All our events are run by parent volunteers with support from the school staff. We would not be able to operate without them.

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

March 2012

TAR

4

Section D Achievements and performance

Summary of the main achievements of the charity during the year

We had another successful year of fundraising, and for that we give thanks to the PTA members, as well as PTA volunteers, including the parents and carers at the school, as well as the staff members who give up their time.

The most successful event of the year is the annual Music in the Park event, which made over £12,000 profit. We also held three discos, which generated almost £2,500 revenue, as well as several other fun events, including a Summer Fayre and sponsored matchbox event and Easter egg hunt. Additionally, we were the grateful recipients of a donation from a charitable trust of £10,000, which will be used to further the charity's aims.

The PTA were able to make a number of donations to the school, including paying for the panto, funding playground equipment, the leavers books and party, and most significantly a donation to the sensory room. As well as this the PTA funded Jubilee pin badges for all pupils.

Section E Financial review

March 2012

TAR

5

Brief statement of the charity’s policy on reserves

We use our current account to fund the aims of the charity aiming to keep the balance of the account in excess of £10,000.

Details of any funds materially in deficit

None.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Anna Cotgreave Position (eg Secretary, Treasurer Chair, etc) Date 27.6.23

March 2012

TAR

6

Bentfield Primary School PTA

1052274

Receipts and payments accounts

1-Sep-21 To

31-Aug-22

For the period from

Section A Receipts and payments

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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Sponsored Bounce 71 - - 71
Discos 2,444 - - 2,444
Matchbox money 1,106 - - 1,106
Bags to School 151 - - 151
Donation 101 - - 101
Christmas Tree Raffle 440 - - 440
Christmas Event 1,468 - - 1,468
Amazon Smile 230 - - 230
Cauliflower christmas cards 325 - - 325
Music in the Park 17,165 - - 17,165
Easter egg hunt 311 - - 311
Smarties challenge 443 - - 443
Doughnut Friday 42 - - 42
Summer Fayre 926 - - 926
Anonymous donation 10,000 - - 10,000
- - - -
35,223 - - 35,223
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 35,223 - - 35,223
A3 Payments
Disco expenses 897 - - 897
Matchbox expense 7 - - 7
Christmas event expenses 925 - - 925
Licence fee 136 - - 136
Donation to school - panto, playground
equipment, sensory room, leavers books,
etc. 8,416 - - 8,416
Music in the Park expenses 5,139 - - 5,139
Easter egg hunt expense 81 - - 81
Smarties challenge - prize and expense 60 - - 60
Doughnut Friday expense 59 - - 59
Summer Fayre expense 1,007 - - 1,007
- - - -
Sub total [ 16,726 ] - - 16,726
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 16,726 - - 16,726
Net of receipts/(payments) 18,497 - - 18,497
A5 Transfers between funds - - - -
A6 Cash funds last year end 15,296 - - 15,296
Cash funds this year end 33,792 - - 33,792
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Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted
Categories Details funds funds
B1 Cash funds PTA bank account
Total cash funds		 to nearest £
33,792
-
-
33,792


to nearest £
-
-
-
-
(agree balances with receipts and payments
account(s))		 OK OK
Unrestricted Restricted
funds funds
B2 Other monetary assets Details to nearest £
-
-
-
-
-
-




to nearest £
-
-
-
-
-
-
B3 Investment assets Details Fund to which
asset belongs		 Cost (optional)
-
-
-
-
-
B4 Assets retained for the Details Fund to which
asset belongs		 Cost (optional)
-
charity’s own use






-
-
-
-
-
-
-
-
Fund to which Amount due
B5 Liabilities Details liability relates



-
-
-
-
-
(optional)
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name
Anna Cotgreave

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CC16a
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Last year

to the nearest £

-

-

-

-

Endowment funds to nearest £ - - - -

OK

Endowment funds to nearest £ - - - - - -

Current value (optional)

-

Current value (optional)

When due (optional)

Date of approval 6/27/2023

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl ' members of Benffietd Primary School PTA On accounts for the year ended 31 August 2022 (if any) Set out on pages I report to the trustees on my examination of the accnunts of the above charity {￿e Tru5fi for the year ended Responsibilities and As the charity trustees of the Trust, you are responsib￿ foi the preparalion basis of report of the accounts in aC￿rdance with the requirements ofthe ChaT5ties Act 2011 Ilhe Acf). I report in fespect of my examination of the TrLtst's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have folk)wed the applicable Directions given by the Charrty Commission under section 14515llbl of the Act. I have completed my examination. I Confi￿ that no rnaterial matters have come to my attention (other than that disclosed below"} in connection with the examination which gNes me cause to believe that in, any material respect.. actounting records We￿ not kept in accordan￿ wtth section 130 of the Act or the accx)unts do not accnrd with the accounting records Independent examinerfs statement I have no concems and have come across no other matters in connection wrth the examination lo which attention should be drawn in order lo enable a proper understanding of the accounts to be feached. . Please delete the words in the brackets rf they (lo not apply. Signed: Date: 27 June 2023 Name: Victoria Nunn Relevant PTofe$$ional qualificationlsl or body {rf any): Chartered Ac¢ountant Address: 120 IndeMck Road Crouch End London, N8 9JY IER October 2018

Section B Disclosure Onty complete if the examiner needs to hwJhlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidar¢ce for examiners). Give here brief details of any items that the examinerwishes to disclose. IER October 2018