## **Trustees' Annual Report for the period**
Period start date Period end date 01 Septemb 2021 31 August 2022 er
**From**
**To**
## Section A Reference and administration details
**Charity name** Bentfield Primary School PTA
**Other names charity is known by**
**Registered charity number (if any)** 1052274 **Charity's principal address** Bentfield Primary School
Rainsford Road Stansted Mountfitchet, Essex **Postcode CM24 8DX**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Anna Cotgreave Treasurer
2 Sarah Billett Co-Chair
3 Anna Hobbs Co-Chair
4 Suzanne Harding Secretary
5 Sue Pollard
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
Association How the charity is constituted (eg. trust, association, company)
Appointed by previous trustees Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
The objective of the PTA is to advance the education of the pupils of the school through; developing extended **Summary of the objects** relationships between staff, parents & other groups **of the charity set out in** associated with the school; organising and engaging in **its governing document** fundraising activities throughout the school; providing such facilities or items for educational, emotional and wellbeing support at the school (not provided from statutory funds). All proceeds from events and activities organised by the Association are used to support the work of the school. Decisions about expenditure priorities are taken by members of the Association at meetings, in conjunction with the school's senior management team, and in this respect the Association has due regard to the guidance issued to the Charity Commission on public benefit. The Charity benefits the primary school aged children attending Bentfield Primary School. **Summary of the main activities undertaken for** Trustees are not paid **the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
All our events are run by parent volunteers with support from the school staff. We would not be able to operate without them.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
We had another successful year of fundraising, and for that we give thanks to the PTA members, as well as PTA volunteers, including the parents and carers at the school, as well as the staff members who give up their time.
The most successful event of the year is the annual Music in the Park event, which made over £12,000 profit. We also held three discos, which generated almost £2,500 revenue, as well as several other fun events, including a Summer Fayre and sponsored matchbox event and Easter egg hunt. Additionally, we were the grateful recipients of a donation from a charitable trust of £10,000, which will be used to further the charity's aims.
The PTA were able to make a number of donations to the school, including paying for the panto, funding playground equipment, the leavers books and party, and most significantly a donation to the sensory room. As well as this the PTA funded Jubilee pin badges for all pupils.
## **Section E Financial review**
March **2012**
**TAR**
5
## **Brief statement of the charity’s policy on reserves**
We use our current account to fund the aims of the charity aiming to keep the balance of the account in excess of £10,000.
**Details of any funds materially in deficit**
None.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Anna Cotgreave **Position (eg Secretary,** Treasurer **Chair, etc) Date** 27.6.23
March **2012**
**TAR**
6
**Bentfield Primary School PTA**
**1052274**
## **Receipts and payments accounts**
1-Sep-21 **To**
31-Aug-22
**For the period from**
## **Section A Receipts and payments**
**----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Sponsored Bounce 71 - - 71
Discos 2,444 - - 2,444
Matchbox money 1,106 - - 1,106
Bags to School 151 - - 151
Donation 101 - - 101
Christmas Tree Raffle 440 - - 440
Christmas Event 1,468 - - 1,468
Amazon Smile 230 - - 230
Cauliflower christmas cards 325 - - 325
Music in the Park 17,165 - - 17,165
Easter egg hunt 311 - - 311
Smarties challenge 443 - - 443
Doughnut Friday 42 - - 42
Summer Fayre 926 - - 926
Anonymous donation 10,000 - - 10,000
- - - -
35,223 - - 35,223
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 35,223 - - 35,223
A3 Payments
Disco expenses 897 - - 897
Matchbox expense 7 - - 7
Christmas event expenses 925 - - 925
Licence fee 136 - - 136
Donation to school - panto, playground
equipment, sensory room, leavers books,
etc. 8,416 - - 8,416
Music in the Park expenses 5,139 - - 5,139
Easter egg hunt expense 81 - - 81
Smarties challenge - prize and expense 60 - - 60
Doughnut Friday expense 59 - - 59
Summer Fayre expense 1,007 - - 1,007
- - - -
Sub total [ 16,726 ] - - 16,726
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 16,726 - - 16,726
Net of receipts/(payments) 18,497 - - 18,497
A5 Transfers between funds - - - -
A6 Cash funds last year end 15,296 - - 15,296
Cash funds this year end 33,792 - - 33,792
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
|**B1 Cash funds**|PTA bank account
**_Total cash funds_**||**to nearest £**
**33,792**
**-**
**-**
**33,792**|
|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree|balances with receipts and payments
account(s))|OK|OK||
||||**Unrestricted**||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**||||
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**Fund to which**||**Amount due**|
|**B5 Liabilities**|**Details**||**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name||
||||Anna Cotgreave|||
**----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year**
**to the nearest £**
**-**
**-**
**-**
**-**
**Endowment funds to nearest £ - - - -**
OK
**Endowment funds to nearest £ - - - - - -**
**Current value (optional)**
**-**
**Current value (optional)**
**When due (optional)**
Date of approval 6/27/2023
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl '
members of
Benffietd Primary School PTA
On accounts for the year
ended
31 August 2022
(if any)
Set out on pages
I report to the trustees on my examination of the accnunts of the above
charity {e Tru5fi for the year ended
Responsibilities and As the charity trustees of the Trust, you are responsib foi the preparalion
basis of report of the accounts in aCrdance with the requirements ofthe ChaT5ties Act
2011 Ilhe Acf).
I report in fespect of my examination of the TrLtst's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have folk)wed the applicable Directions given by the Charrty Commission
under section 14515llbl of the Act.
I have completed my examination. I Confi that no rnaterial matters have
come to my attention (other than that disclosed below"} in connection with
the examination which gNes me cause to believe that in, any material
respect..
actounting records We not kept in accordan wtth section 130 of
the Act or
the accx)unts do not accnrd with the accounting records
Independent
examinerfs statement
I have no concems and have come across no other matters in connection
wrth the examination lo which attention should be drawn in order lo enable a
proper understanding of the accounts to be feached.
. Please delete the words in the brackets rf they (lo not apply.
Signed:
Date:
27 June 2023
Name:
Victoria Nunn
Relevant PTofe$$ional
qualificationlsl or body
{rf any):
Chartered Ac¢ountant
Address:
120 IndeMck Road
Crouch End
London, N8 9JY
IER
October 2018
Section B
Disclosure
Onty complete if the examiner needs to hwJhlight matters of concern (see CC32,
Independent examination of charity accounts.. directions and guidar¢ce for
examiners).
Give here brief details of
any items that the
examinerwishes to
disclose.
IER
October 2018