2024-12-31-accounts - Formby Council For Voluntary Service Limited

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Formby Council for Voluntary Service Limited

Registered office: The Luncheon Club, Rosemary Lane, Formby, Liverpool L37 3HA. Charity registration no: 1051984 Company registration no: 3138274

Trustees Annual Report Year ended 31 December 2024

Introduction

The Trustees present their report along with the financial statements of the charity for the year ended 31 December 2024. The charity was formed in 1995.

Object and Policies

The object for which the charity is established and incorporated continues to be to promote charitable purposes for the benefit of the community of Sefton with the aim of improving the conditions of life of the said community.

The policies of the charity are determined by the Trustees who act in an honorary capacity and meet at regular intervals. The charity is governed by its Memorandum and Articles of Association. It is a charitable company limited by guarantee.

Trustees

The Trustees for the year were:

Mrs Judy Haselhurst Mr Tony Harding-Huber Mr Peter Reed Mr Keith Elford Mrs Barbara Hills Dr Tony Pawson

Trustees are appointed as and when necessary from members of the local community who have an interest in furthering the aims of the charity.

Risk management

A review of the major risks to which the charity may be exposed has been undertaken and a risk register established. Where appropriate, systems and procedures have been put in place to mitigate the risks the charity may face along with procedures to ensure compliance.

Statement of Directors’ Responsibilities

Company law requires the Directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Company and of the profit or loss of the Company for that period. In preparing those financial statements, the Directors are required to:

select suitable accounting policies and then apply them consistently;
make judgements and estimates that are reasonable and prudent;

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Formby Council for Voluntary Service Limited Trustee’s Report (including Directors’ Report) For the year ended 31 December 2024

state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Company will continue in business.

The Directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Our Public Benefit

The charity provides a public benefit by reducing social isolation amongst the elderly in the community both by providing through its luncheon club a facility where members can meet and socialise and by enabling them to enjoy a healthy meal. The charity also provides a venue which other local charities and community groups may hire. The trustees confirm that they have referred to the guidance in the Charity Commissions general guidance on public benefit when reviewing the charities aims and objectives.

Chairman’s Report

I am pleased to report that the total membership has now risen to 120.

We are now providing wholesome lunches three times a week, prepared and served by our volunteers. Notwithstanding the need to increase the price of the meals to £6.50, the lunches have proved to be just as popular as ever.

The attendance of members has fallen to a level that makes it uneconomical to continue with our entertainment events. We have, therefore, regretfully had to cease opening on Wednesdays. We have also provided musical entertainment on a couple of occasions and held very successful Christmas Lunches.

Problems with the roof led to us bringing in a specialist roofing contractor who had advised that the roof needs to be replaced at an estimated cost of £20,000. We have been able to set aside a reserve against the potential cost but the Club remains dependant on receiving donations from third parties despite our efforts to generate additional income ourselves.

The Club has however, been fortunate to receive a number of donations which have enabled us to continue our activities that said, the ever increasing cost of providing the Club’s activities is of concern and will need to be monitored carefully to ensure the Club’s continuing financial viability. The Trustees all are actively considering additional methods of fund raising.

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Formby Council for Voluntary Service Limited For the year ended 31 December 2024

Statement of Financial Activities for the year end 31 December 2024

Income Notes Unrestricted Funds 2024 £ Restricted Funds 2024 £ Voluntary income 2 15,992 28,919 Luncheon Club income 3 34,144 - Other income 4 7,537 ____- Total income 57,673 28,919 Expenditure 5 Cost of generating donations 3,505 - Fundraising costs 4,602 - Charitable activities 46,101 3,962 Depreciation of fixed assets 4,107 2,723 Total Expenditure 58,315 6,685 Net (deficit) / Income (642) 22,234 Total funds bought forward 44,647 5,399 Total funds carried forward 44,005 27,633	Total Funds 2024 £ 44,911 34,144 7,537 86,592 3,505 4,602 50,063 6,830 65,000 21,592 50,046 71,638	Total Funds 2023 £ 14,645 36,902 6,142 57,689 3,639 4,938 50,773 5,623 64,973 (7,284) 57,330 50,046

The statement of financial activities includes all gains and losses in the year. All incoming resources expended derive from continuing activities

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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2024

1. Accounting policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.

1.1 Basis of Presentation

The Financial Statements have been prepared in accordance with the Accounting and Reporting for Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1[st] January 2019) with the Charities SORP (FRS 102), and the Companies Act 2006.

Formby Council for Voluntary Service meets the definition of public benefit under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

1.2 Reconciliation with previous Generally Accepted Accounting Practice

In preparing these accounts, the Trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparative items was required.

No restatements were required.

1.3 Going concern

The Trustees consider that there are no material uncertainties about Formby Council for Voluntary Services ability to continue as a going concern. The most significant areas of adjustment are key assumptions that affect items in the accounts are to do with estimating grant and donation income in these accounts. With regard to the following year, the most significant area of uncertainty for Formby Council for Voluntary Service are the continuing levels of income received and this is covered in the Trustees Report.

1.4 Fund accounting

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the objects of the charity.

Restricted funds are subject to restrictions on their expenditure imposed by the donor or the terms of an appeal.

1.5 Income

All income is included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2024

Donations, grants and gifts are included in full in the statement of financial activities when receivable. Grants, where entitlement is not conditional on the delivery of specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.

Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included in these accounts.

Income from charitable activity is accounted for when received.

Income from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.

1.6 Expenditure

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

Costs of generating donations comprise the costs associated with attracting voluntary income and the costs of fundraising activities.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes those costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

1.7 Fixed assets

Fixed assets are stated at cost less accumulated depreciation. The costs of minor additions or items costing less than £1,000 are not capitalised. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life.

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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2024

2. Voluntary Income Unrestricted £ Restricted £ Sefton MBC 4,300 - Sefton CVS 2,092 - Sefton MBC – Warm Hub - 1,500 Formby Benevolent Trust Foresters Finance 2,500 300 6,419 - Formby Squirrels Community Group 1,000 - Southport Foundation Community Links - 1,000 SJP Charitable Foundation 2,500 - National Lottery Grant - 20,000 Legacy 1,000 - St Peters Church 300 - Formby Community Transport 1,500 - Other income 500 - Tesco Stores - - Co-op Local Community Fund - - 15,992 28,919	2024 £ 4,300 2,092 1500 8,919 300 1,000 1,000 2,500 20,000 1,000 300 1,500 500 - - 44,911	2023 £ 4,300 - 2,080 - 1,000 1,000 - - - - 200 1,500 82 1,000 3,483 14,645	2023 £ 4,300 - 2,080 - 1,000 1,000 - - - - 200 1,500 82 1,000 3,483

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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2024

3. Charitable Activities
Unrestricted
£
Restricted
£
Luncheon Club
34,144
-
4. Other income
Unrestricted
£
Restricted
£

Room Hire
7,537
-
5. Total expenditure
Voluntary
Income
£
Fundraising
£
Charitable
Activities
£
CVS Administration
Salaries
831
1,662
5,822
Office expenses
41
41
331
Insurance
266
532
1,865
Cleaning - Consumables
- Salaries
28
319
28
319
233
2,548
Rent/Rates
17
17
143
Gardening
-
-
100
Repairs & Maintenance
117
117
940
Utilities
414
414
3,308
Total expenditure carried
forward
2,033
3,130
15,290

2024
£
2023
£
34,144
36,902
2024
£
2023
£
7,537
6,142
2024
£
2023
£
8,315
8,400
413
449
2,663
2,473
289
3,186
237
3,087
177
184
100
-
1,174
2,282
4,136
4,584
20,453
21,696

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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2024

Brought forward Luncheon Club Voluntary Income £ 2,033 Fundraising £ 3,130 Charitable Activities £ 15,290 Salaries 1,247 1,247 9,977 Office expenses 225 225 1,809 Food - - 18,190 Cleaning - Consumables - Salaries - - - - 289 3,186 Repairs & Maintenance - - 716 Other expenses _- _- 606 Total expenditure 3,505 4,602 50,063 Depreciation Total expenditure	2024 £ 20,453 12,471 2,259 18,190 289 3,186 716 606 58,170 6,830 65,000	2023 £ 21,696 12,599 2,117 18,077 237 3,086 760 778 59,350 5,623 64,973

The Trustees consider that their main focus is facilitating the effective operation of the Luncheon Club. Consequently, it is considered appropriate to recommence the reporting of the finances relating to the operation of the Luncheon Club within these accounts.

6. Staff cost and numbers Gross salaries National Insurance – (Refund of Employers Contributions) Pension	2024 £ 21,475 (689) _____- 20,786	2023 £ 20,566 433 _____- 20,999

The charity has two paid employees, (2023 two employees). No employee earned £60,000.00 or more during the year.

7. Trustee’s remuneration and related party transactions

No Trustee received any remuneration during the year (2023 – nil). No Trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year (2023 – nil).

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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2024

8. Taxation

As a Charity, Formby Council for Voluntary Services Limited is exempt from tax on income and gains falling within Sections 478, 483 & 484 of the Taxes Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.

9. Tangible fixed assets

. Tangible fixed assets
Cost at 31stDecember 2023 and 31stDecember 2024 Additions Cost at 31stDecember 2024 Depreciation at 31stDecember 2023 Charge for year Depreciation at 31stDecember 2024 Net book value at 31stDecember 2023 at 31stDecember 2024 10. Debtors Debtors and prepayments Formby CTA Ltd 11. Creditors: amounts falling due within one year Creditor and Accrued Expenses	Building £ Plant & Equipment £ 160,000 14,781 - 6,035 160,000 20,816 154,669 8,868 2,667 4,163 157,336 5,331 13,031 5,913 2,664 7,785 2024 £ 3,158 159 3,317 2024 £ 3,028	Total £ 174,781 6,035 180,816 163,537 6,830 170,367 11,244 10,449 2023 £ 2,738 763 3,501 2023 £ 1,762

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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2024

12. Analysis of net assets between funds Tangible fixed assets Current assets Current liabilities Net assets at 31 December 2024 13. Movement of funds Restricted funds: Sefton MBC – Sound System Forecourt Fund Formby Benevolent Fund – Boiler Sefton CVS – Warm Hub Sefton CVS – Training Fund Formby Benevolent Trust – Furniture Southport Community Links – Xmas lunch National Lottery Grant – Food, Utilities and Office costs Unrestricted Funds: General funds Total funds	Unrestricted £ Restricted £ 4,064 6,385 42,969 21,248 (3 ,028) ____- 44,005 27,633 01-Jan 2024 £ Incoming Resources £ Outgoing Resources £ 1,501 - 886 719 - - 1,261 - 630 1,130 1,500 1,880 788 - 54 6,419 1,207 - 1,000 1,000 - 20,000 1,028 5,399 28,919 6,685 44,647 57,673 58,315 50,046 86,592 65,000	Total £ 10,449 64,217 (3,028) 71,638 31-Dec 2024 £ 615 719 631 750 734 5,212 - 18,972 27,633 44,005 71,638

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