**Formby Council for Voluntary Service Limited**
Registered office: The Luncheon Club, Rosemary Lane, Formby, Liverpool L37 3HA. Charity registration no: 1051984 Company registration no: 3138274
## **Trustees Annual Report Year ended 31 December 2024**
## **Introduction**
The Trustees present their report along with the financial statements of the charity for the year ended 31 December 2024. The charity was formed in 1995.
## **Object and Policies**
The object for which the charity is established and incorporated continues to be to promote charitable purposes for the benefit of the community of Sefton with the aim of improving the conditions of life of the said community.
The policies of the charity are determined by the Trustees who act in an honorary capacity and meet at regular intervals. The charity is governed by its Memorandum and Articles of Association. It is a charitable company limited by guarantee.
## **Trustees**
The Trustees for the year were:
Mrs Judy Haselhurst Mr Tony Harding-Huber Mr Peter Reed Mr Keith Elford Mrs Barbara Hills Dr Tony Pawson
Trustees are appointed as and when necessary from members of the local community who have an interest in furthering the aims of the charity.
## **Risk management**
A review of the major risks to which the charity may be exposed has been undertaken and a risk register established. Where appropriate, systems and procedures have been put in place to mitigate the risks the charity may face along with procedures to ensure compliance.
## **Statement of Directors’ Responsibilities**
Company law requires the Directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Company and of the profit or loss of the Company for that period. In preparing those financial statements, the Directors are required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
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**Formby Council for Voluntary Service Limited Trustee’s Report (including Directors’ Report) For the year ended 31 December 2024**
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Company will continue in business.
The Directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Our Public Benefit**
The charity provides a public benefit by reducing social isolation amongst the elderly in the community both by providing through its luncheon club a facility where members can meet and socialise and by enabling them to enjoy a healthy meal. The charity also provides a venue which other local charities and community groups may hire. The trustees confirm that they have referred to the guidance in the Charity Commissions general guidance on public benefit when reviewing the charities aims and objectives.
## **Chairman’s Report**
I am pleased to report that the total membership has now risen to 120.
We are now providing wholesome lunches three times a week, prepared and served by our volunteers. Notwithstanding the need to increase the price of the meals to £6.50, the lunches have proved to be just as popular as ever.
The attendance of members has fallen to a level that makes it uneconomical to continue with our entertainment events. We have, therefore, regretfully had to cease opening on Wednesdays. We have also provided musical entertainment on a couple of occasions and held very successful Christmas Lunches.
Problems with the roof led to us bringing in a specialist roofing contractor who had advised that the roof needs to be replaced at an estimated cost of £20,000. We have been able to set aside a reserve against the potential cost but the Club remains dependant on receiving donations from third parties despite our efforts to generate additional income ourselves.
The Club has however, been fortunate to receive a number of donations which have enabled us to continue our activities that said, the ever increasing cost of providing the Club’s activities is of concern and will need to be monitored carefully to ensure the Club’s continuing financial viability. The Trustees all are actively considering additional methods of fund raising.
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**Formby Council for Voluntary Service Limited For the year ended 31 December 2024**
## **Statement of Financial Activities for the year end 31 December 2024**
|**Income**
**Notes**
**Unrestricted**
**Funds**
**2024**
**£**
**Restricted**
**Funds**
**2024**
**£**
Voluntary income
2
15,992
28,919
Luncheon Club income
3
34,144
-
Other income
4
7,537
____-
Total income
57,673
28,919
Expenditure
5
Cost of generating donations
3,505
-
Fundraising costs
4,602
-
Charitable activities
46,101
3,962
Depreciation of fixed assets
4,107
2,723
Total Expenditure
58,315
6,685
Net (deficit) / Income
(642)
22,234
Total funds bought forward
44,647
5,399
Total funds carried forward
44,005
27,633|**Total**
**Funds**
**2024**
**£**
44,911
34,144
7,537
86,592
3,505
4,602
50,063
6,830
65,000
21,592
50,046
71,638
|**Total**
**Funds**
**2023**
**£**
14,645
36,902
6,142
57,689
3,639
4,938
50,773
5,623
64,973
(7,284)
57,330
50,046|
|---|---|---|
The statement of financial activities includes all gains and losses in the year. All incoming resources expended derive from continuing activities
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**Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2024**
## **1. Accounting policies**
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.
## **1.1 Basis of Presentation**
The Financial Statements have been prepared in accordance with the Accounting and Reporting for Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1[st] January 2019) with the Charities SORP (FRS 102), and the Companies Act 2006.
Formby Council for Voluntary Service meets the definition of public benefit under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
## **1.2 Reconciliation with previous Generally Accepted Accounting Practice**
In preparing these accounts, the Trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparative items was required.
No restatements were required.
## **1.3 Going concern**
The Trustees consider that there are no material uncertainties about Formby Council for Voluntary Services ability to continue as a going concern. The most significant areas of adjustment are key assumptions that affect items in the accounts are to do with estimating grant and donation income in these accounts. With regard to the following year, the most significant area of uncertainty for Formby Council for Voluntary Service are the continuing levels of income received and this is covered in the Trustees Report.
## **1.4 Fund accounting**
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the objects of the charity.
Restricted funds are subject to restrictions on their expenditure imposed by the donor or the terms of an appeal.
## **1.5 Income**
All income is included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
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## **Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2024**
Donations, grants and gifts are included in full in the statement of financial activities when receivable. Grants, where entitlement is not conditional on the delivery of specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included in these accounts.
Income from charitable activity is accounted for when received.
Income from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.
## **1.6 Expenditure**
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Costs of generating donations comprise the costs associated with attracting voluntary income and the costs of fundraising activities.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes those costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **1.7 Fixed assets**
Fixed assets are stated at cost less accumulated depreciation. The costs of minor additions or items costing less than £1,000 are not capitalised. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life.
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## **Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2024**
|**2. Voluntary Income**
**Unrestricted**
**£**
**Restricted**
**£**
Sefton MBC
4,300
-
Sefton CVS
2,092
-
Sefton MBC – Warm Hub
-
1,500
Formby Benevolent Trust
Foresters Finance
2,500
300
6,419
-
Formby Squirrels Community Group
1,000
-
Southport Foundation Community
Links
-
1,000
SJP Charitable Foundation
2,500
-
National Lottery Grant
-
20,000
Legacy
1,000
-
St Peters Church
300
-
Formby Community Transport
1,500
-
Other income
500
-
Tesco Stores
-
-
Co-op Local Community Fund
-
-
15,992
28,919|**2024**
**£**
4,300
2,092
1500
8,919
300
1,000
1,000
2,500
20,000
1,000
300
1,500
500
-
-
44,911|**2023**
**£**
4,300
-
2,080
-
1,000
1,000
-
-
-
-
200
1,500
82
1,000
3,483
14,645|**2023**
**£**
4,300
-
2,080
-
1,000
1,000
-
-
-
-
200
1,500
82
1,000
3,483|
|---|---|---|---|
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## **Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2024**
|**3. Charitable Activities**
**Unrestricted**
**£**
**Restricted**
**£**
Luncheon Club
34,144
-
**4. Other income**
**Unrestricted**
**£**
**Restricted**
**£**
Room Hire
7,537
-
**5. Total expenditure**
**Voluntary**
**Income**
**£**
**Fundraising**
**£**
**Charitable**
**Activities**
**£**
CVS Administration
Salaries
831
1,662
5,822
Office expenses
41
41
331
Insurance
266
532
1,865
Cleaning - Consumables
- Salaries
28
319
28
319
233
2,548
Rent/Rates
17
17
143
Gardening
-
-
100
Repairs & Maintenance
117
117
940
Utilities
414
414
3,308
**Total expenditure carried**
**forward**
**2,033**
**3,130**
**15,290**|**2024**
**£**
**2023**
**£**
34,144
36,902
**2024**
**£**
**2023**
**£**
7,537
6,142
**2024**
**£**
**2023**
**£**
8,315
8,400
413
449
2,663
2,473
289
3,186
237
3,087
177
184
100
-
1,174
2,282
4,136
4,584
**20,453**
**21,696**|
|---|---|
|||
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## **Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2024**
|**Brought forward**
**Luncheon Club**
**Voluntary**
**Income**
**£**
2,033
**Fundraising**
**£**
3,130
**Charitable**
**Activities**
**£**
15,290
Salaries
1,247
1,247
9,977
Office expenses
225
225
1,809
Food
-
-
18,190
Cleaning - Consumables
- Salaries
-
-
-
-
289
3,186
Repairs & Maintenance
-
-
716
Other expenses
____-
____-
606
Total expenditure
3,505
4,602
50,063
Depreciation
Total expenditure|**2024**
**£**
20,453
12,471
2,259
18,190
289
3,186
716
606
58,170
6,830
**65,000**|**2023**
**£**
21,696
12,599
2,117
18,077
237
3,086
760
778
59,350
5,623
**64,973**|
|---|---|---|
The Trustees consider that their main focus is facilitating the effective operation of the Luncheon Club. Consequently, it is considered appropriate to recommence the reporting of the finances relating to the operation of the Luncheon Club within these accounts.
|**6. Staff cost and numbers**
Gross salaries
National Insurance – (Refund of Employers Contributions)
Pension
|**2024**
**£**
21,475
(689)
_____-
**20,786**|**2023**
**£**
20,566
433
_____-
**20,999**|
|---|---|---|
The charity has two paid employees, (2023 two employees). No employee earned £60,000.00 or more during the year.
## **7. Trustee’s remuneration and related party transactions**
No Trustee received any remuneration during the year (2023 – nil). No Trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year (2023 – nil).
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**Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2024**
## **8. Taxation**
As a Charity, Formby Council for Voluntary Services Limited is exempt from tax on income and gains falling within Sections 478, 483 & 484 of the Taxes Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.
## **9. Tangible fixed assets**
|**.**
**Tangible fixed assets**||||
|---|---|---|---|
|Cost at 31stDecember 2023 and 31stDecember 2024
Additions
Cost at 31stDecember 2024
Depreciation at 31stDecember 2023
Charge for year
Depreciation at 31stDecember 2024
Net book value at 31stDecember 2023
at 31stDecember 2024
**10. Debtors**
Debtors and prepayments
Formby CTA Ltd
**11. Creditors: amounts falling due within one year**
Creditor and Accrued Expenses|**Building**
**£**
**Plant &**
**Equipment**
**£**
160,000
14,781
-
6,035
160,000
20,816
154,669
8,868
2,667
4,163
157,336
5,331
13,031
5,913
2,664
7,785
**2024**
**£**
3,158
159
**3,317**
**2024**
**£**
3,028|**Total**
**£**
174,781
6,035
180,816
163,537
6,830
170,367
11,244
10,449
**2023**
**£**
2,738
763
**3,501**
**2023**
**£**
1,762||
|||||
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**Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2024**
|**12. Analysis of net assets between funds**
Tangible fixed assets
Current assets
Current liabilities
**Net assets at 31 December 2024**
**13.**
**Movement of funds**
**Restricted funds:**
Sefton MBC – Sound System
Forecourt Fund
Formby Benevolent Fund – Boiler
Sefton CVS – Warm Hub
Sefton CVS – Training Fund
Formby Benevolent Trust – Furniture
Southport Community Links – Xmas lunch
National Lottery Grant – Food, Utilities
and Office costs
Unrestricted Funds:
General funds
**Total funds**|**Unrestricted**
**£**
**Restricted**
**£**
4,064
6,385
42,969
21,248
(3 ,028)
____-
**44,005**
**27,633**
**01-Jan**
**2024**
**£**
**Incoming**
**Resources**
**£**
**Outgoing**
**Resources**
**£**
1,501
-
886
719
-
-
1,261
-
630
1,130
1,500
1,880
788
-
54
6,419
1,207
-
1,000
1,000
-
20,000
1,028
5,399
28,919
6,685
44,647
57,673
58,315
**50,046**
**86,592**
**65,000**|**Total**
**£**
10,449
64,217
(3,028)
**71,638**
**31-Dec**
**2024**
**£**
615
719
631
750
734
5,212
-
18,972
27,633
44,005
**71,638**|
|---|---|---|
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