2022-12-31-accounts - Formby Council For Voluntary Service Limited

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Formby Council for Voluntary Service Limited

Registered office: The Luncheon Club, Rosemary Lane, Formby, Liverpool L37 3HA. Charity registration no: 1051984 Company registration no: 3138274

Trustees Annual Report Year ended 31 December 2022

Introduction

The Trustees present their report along with the financial statements of the charity for the year ended 31 December 2022. The charity was formed in 1995.

Object and Policies

The object for which the charity is established and incorporated continues to be to promote charitable purposes for the benefit of the community of Sefton with the aim of improving the conditions of life of the said community.

The policies of the charity are determined by the Trustees who act in an honorary capacity and meet at regular intervals. The charity is governed by its Memorandum and Articles of Association. It is a charitable company limited by guarantee.

Trustees

The Trustees for the year were:

Mrs Judy Haselhurst Mr Tony Harding-Huber Mr Peter Reed Mr Keith Elford Mrs Barbara Hills (Appointed 11 January 2022) Dr Lawrence Singer (Appointed 11 January 2022) Dr Tony Pawson (Appointed 1 February 2023)

Trustees are appointed as and when necessary from members of the local community who have an interest in furthering the aims of the charity.

Risk management

A review of the major risks to which the charity may be exposed has been undertaken and a risk register established. Where appropriate, systems and procedures have been put in place to mitigate the risks the charity may face along with procedures to ensure compliance.

Statement of Directors’ Responsibilities

Company law requires the Directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Company and of the profit or loss of the Company for that period. In preparing those financial statements, the Directors are required to:

select suitable accounting policies and then apply them consistently;
make judgements and estimates that are reasonable and prudent;

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Formby Council for Voluntary Service Limited Trustee’s Report (including Directors’ Report) For the year ended 31 December 2022

state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Company will continue in business.

The Directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Our Public Benefit

The charity provides a public benefit by reducing social isolation amongst the elderly in the community both by providing through its luncheon club a facility where members can meet and socialise and by enabling them to enjoy a healthy meal. The charity also provides a venue which other local charities and community groups may hire. The trustees confirm that they have referred to the guidance in the Charity Commissions general guidance on public benefit when reviewing the charities aims and objectives.

Chairman’s Report

Following the re-opening of the Club in September 2021I am pleased to report that the total membership has now risen to 120.

We are now providing wholesome lunches three times a week, prepared and served by our volunteers. Notwithstanding the need to increase the price of the meals to £6.00, the lunches have proved to be just as popular as ever.

In addition, on alternative Wednesdays we have opened to screen a “movie” on our large TV screen and state of the art sound system. This is accompanied by a magnificent afternoon tea prepared by Fiona and Dorina. Sadly, the number of Members attending has fallen off recently.

We have also provided musical entertainment of a couple of occasions and held very successful Christmas Lunches.

The Club has been fortunate to receive a number of donations which have enabled us to continue our activities however, the increased cost of providing the Club’s activities is of increasing concern and will need to be monitored carefully to ensure the Club’s continuing financial viability. The Trustees all are actively considering additional methods of fund raising.

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The Board would l*ke to expres5 Its thanks to those who have supported the charity both financially and otherwise durlng the year and in partlEular the hardworking Luncheon Club volunteers who give their time and support to the Club's Members and without whom we would not be able to continue. Mr Tony Harding-Huber Ichairpetsonl The followlng Flnanclal Stat 15"M rch 02 d sign ments wèrè approved by the Board of Trustees at the meeting on of their behalf bv: i<-S.23 Mr onyH ing-Hu r. Chalrman https..Ild.docs.live.net/4c31d202f9aÈ2d2alDocuments/FinancÈs/Year End Actounts/2022IFinal CVS Annual Accounts 2022.dotx

Formby Council for Voluntary Service Limited For the year ended 31 December 2022

Statement of Financial Activities for the year end 31 December 2022

Income Notes Unrestricted Funds 2022 £ Restricted Funds 2022 £ Voluntary income 2 31,069 3,180 Luncheon Club income 3 33,927 - Other income 4 6,571 ____- Total income 71,567 3,180 Expenditure 5 Cost of generating donations 3,612 - Fundraising costs 4,838 - Charitable activities 46,648 1,375 Depreciation of fixed assets 4,107 1,516 Total Expenditure 59,205 2,891 Net Income 12,362 (289) Total funds bought forward 37,404 7,275 Total funds carried forward 49,766 7,564	Total Funds 2022 £ 34,249 33,927 6,571 74,747 3,612 4,838 48,023 5,623 62,096 12,651 44,679 57,330	Total Funds 2021 £ 21,031 15,651 4,630 41,312 1,616 2,059 31,732 5,623 41,030 282 44,397 44,679

The statement of financial activities includes all gains and losses in the year. All incoming resources expended derive from continuing activities

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Forniby Council for Voluntary l¥k* Umlted Company Re8i5tration No. 3138274 Balanc• Sh•et as at 31 De£ember 2022 2022 2021 Fixed Assets 16.867 22,490 Current Assets Debtor & pPayMents io 1.584 Cash at bank and in hand 41,730 22,206 Creditors & accruals falling due within one year li 17 Net cyrnt Awts Net Assets 12 Unrestricted Funds General Funds 49,766 37,41 Restrkted Funds Total Fund5 13 Audlt EXemp0Th Ststeme For the year ended 31 ernber 2022 the company was entltled to exemptlon from audlt under Section 477 of the Companies Act 2(lJ6 relatlng to small companies. Dlr¢¢torfs r•sponslbllhl•s: the members have not requlred the Company to obtain an audlt of its accounts for the year In que5tlon In accordano wlth 5tIon 476 thè Diièttois acknowledge their responsibilities for complying with the requiremènts of thè Act wlth respect to accountln8 records and the preparatlon of accounts these accounts have been prepared in aC¢Ofdan¢e with the provlsions appllcable to companies subject to the small companles. regime the and 51 on thelr behalf bv: Mr Ha ng-HubeY Chalrmanl https..Ild.docs.live.net/4c31d202f9aÈ2d2alDocuments/FinancÈs/YÈar End Actounts/2022IFinal CVS Annual Accounts 2022.dotx

Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2022

1. Accounting policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.

1.1 Basis of Presentation

The Financial Statements have been prepared in accordance with the Accounting and Reporting for Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1[st] January 2019) with the Charities SORP (FRS 102), and the Companies Act 2006.

Formby Council for Voluntary Service meets the definition of public benefit under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

1.2 Reconciliation with previous Generally Accepted Accounting Practice

In preparing these accounts, the Trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparative items was required.

No restatements were required.

1.3 Going concern

The Trustees consider that there are no material uncertainties about Formby Council for Voluntary Services ability to continue as a going concern. The most significant areas of adjustment are key assumptions that affect items in the accounts are to do with estimating grant and donation income in these accounts. With regard to the following year, the most significant area of uncertainty for Formby Council for Voluntary Service are the continuing levels of income received and this is covered in the Trustees Report.

1.4 Fund accounting

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the objects of the charity.

Restricted funds are subject to restrictions on their expenditure imposed by the donor or the terms of an appeal.

1.5 Income

All income is included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2022

Donations, grants and gifts are included in full in the statement of financial activities when receivable. Grants, where entitlement is not conditional on the delivery of specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.

Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included in these accounts.

Income from charitable activity is accounted for when received.

Income from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.

1.6 Expenditure

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

Costs of generating donations comprise the costs associated with attracting voluntary income and the costs of fundraising activities.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes those costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

1.7 Fixed assets

Fixed assets are stated at cost less accumulated depreciation. The costs of minor additions or items costing less than £1,000 are not capitalised. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life.

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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2022

2. Voluntary Income Unrestricted £ Restricted £ Sefton MBC 4,730 - Formby Benevolent Fund Formby Parish Council 20,000 1,000 - - Co-op Local Community Fund Sefton MBC – Warm Hub Fund Sefton CVS – Training Fund 3,839 - 2,080 1,100 Lottery Fund Formby Benevolent Fund - Boiler - - - - Formby Benevolent Fund – Garden & santisers - - Formby Squirrels Rotary – Garden Fund - - Legacy, Donations and other income 1,500 - 31,069 3,180	2022 £ 4,730 20,000 1,000 3,839 2,080 1,100 - - - - 1,500 34,249	2021 £ 4,065 - - - - - 10,000 3,151 1,500 1,000 1,315 21,031

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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2022

3. Charitable Activities Unrestricted £ Restricted £ Luncheon Club 33,927 4. Other income Unrestricted £ Restricted £ Room Hire 6,571 - 5. Total expenditure Voluntary Income £ Fundraising £ Charitable Activities £ CVS Administration Salaries 806 1,209 6,057 Office expenses 34 34 276 Insurance 218 436 1,524 Cleaning - Consumables - Salaries 40 251 40 251 317 2,010 Rent/Rates 71 71 569 Gardening 217 217 1,738 Repairs & Maintenance 251 251 2,012 Utilities 291 291 2,331 Costs of Warm Hub 61 61 491 Total expenditure carried forward 2,240 2,861 17,325	2022 £ 33,927 2022 £ 6,571 2022 £ 8,072 344 2,178 397 2,512 711 2,172 2,514 2,913 613 22,426	2021 £ 15,651 2021 £ 4,630 2021 £ 4,324 229 2,264 174 796 (2,459) 1,738 1,387 2,125 - 10,578

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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2022

Brought forward Luncheon Club Voluntary Income £ 2,240 Fundraising £ 2,861 Charitable Activities £ 17,325 Salaries 1,210 1,815 9,086 Office expenses 162 162 1,300 Food - - 15,922 Cleaning - Consumables - Salaries - - - - 398 2,512 Repairs & Maintenance - - 808 Other expenses _- - 672 Total expenditure 3,612 4,838 48,023 Depreciation _- - _____- Total expenditure 3,612 4,838 48,023	2022 £ 22,426 12,111 1,624 15,922 398 2,512 808 672 56,473 5,623 62,096	2021 £ 10,578 6,265 1,074 12,812 173 796 2,621 1,088 35,407 5,623 41,030

The Trustees consider that their main focus is facilitating the effective operation of the Luncheon Club. Consequently, it is considered appropriate to recommence the reporting of the finances relating to the operation of the Luncheon Club within these accounts.

6. Staff cost and numbers Gross salaries National Insurance Pension	2022 £ 19,994 189 _____- 20,183	2021 £ 12,164 17 _____- 12,181

The charity has two paid employees, (2021 three employees). No employee earned £60,000.00 or more during the year.

7. Trustee’s remuneration and related party transactions

No Trustee received any remuneration during the year (2021 – nil). No Trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year (2021 – nil).

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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2022

8. Taxation

As a Charity, Formby Council for Voluntary Services Limited is exempt from tax on income and gains falling within Sections 478, 483 & 484 of the Taxes Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.

9. Tangible fixed assets Cost at 31stDecember 2021 and 31stDecember 2022 Depreciation at 31stDecember 2021 Charge for year Depreciation at 31stDecember 2022 Net book value at 31stDecember 2021 at 31stDecember 2022 10. Debtors Debtors and prepayments 11. Creditors: amounts falling due within one year Formby CTA Accrued Expenses	Building £ Plant & Equipment £ 160,000 14,781 149,335 2,956 2,667 2,956 152,002 10,665 5,912 11,825 7,998 8,869 2022 £ 1,584 2022 £ 685 582 1,267	Building £ Plant & Equipment £ 160,000 14,781 149,335 2,956 2,667 2,956 152,002 10,665 5,912 11,825 7,998 8,869 2022 £ 1,584 2022 £ 685 582 1,267	Total £ 174,781 152,291 5,623 157,914 22,490 16,867 2021 £ 3,400 2021 £ - 17 17	Total £ 174,781 152,291 5,623 157,914 22,490 16,867 2021 £ 3,400 2021 £ - 17 17

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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2022

12. Analysis of net assets between funds Tangible fixed assets Current assets Current liabilities Net assets at 31 December 2022 13. Movement of funds Restricted funds: Sefton MBC – Sound System Forecourt Fund Formby Benevolent Fund – Boiler Formby Squirrels Rotary - garden Sefton CVS – Warm Hub Sefton CVS – Training Fund Total Restricted Funds Unrestricted Funds: General funds Total funds	Unrestricted £ Restricted £ 12,589 4,278 38,444 3,286 (1 ,267) _- 49,766 7,564 01-Jan 2022 £ Incoming Resources £ Outgoing Resources £ 3,273 - 886 719 - - 2,521 - 630 762 - _762 - 2,080 613 ___ 1,100 - 7,275 3,180 2,891 37,404 71,567 59,205 44,679 74,747 62,096		Total £ 16,867 41,730 (1,267) 57,330 31-Dec 2022 £ 2,387 719 1,891 __- 1,467 1,100 7,564 49,766 57,330


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Formby Council for Voluntary Servlces Limited Independent Examiners Report on the Account5 to the Trustees of Formby Council for Voluntary Services I report on the accounts for the year ended 31 December 2022 set out on pages 4 to 12. The Chariws Trustèes are responsible for the preparation of the accounts. The Charit$ Trustee5 consider that an audit is not required forthe year ended 31g¢ December 2022 under Settion 144121 of the Charities Act 2011, although they have decided an independent examination is required. My exèmination was carrled out in accordance with general dirertions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charlty and a comparison of the accounts presented with those records. It also includes consideration of any unusual item5 for disc105ure in the accounts. and seeking explanations from the Trustees contsrning any such matters. The procedures undertèken do not provide all of the evldence that would be required in an audit. and consequently no opinion 15 given as to whether the accounts present"a true and fair" view and the report is Ilmited to those matters set out in the statement below. In connection with my examination, no matter has come to my attentlon,. Al which gSve me reasonable cause to believe that in any material effecr the requlrements to keep accounting records In accordance with Sertion 130 of the Charities Act, and to prepare accounts which accord with the accounting records and comply wlth the accounting requiremènt5 of the Charities Act have not been met, or to which, in my opinion, attention should be drawn In order to enable a proper unllerstanding of the accounts to be reached. Signed.. Narne.. Stephen Leonard B.A., FCCA Counting for Communities Ltd 16 Holmwood Drive Liverpool L37 IPQ https..Ild.docs.live.net/4c31d202f9aÈ2d2alDocuments/FinancÈs/YÈar End Actounts/2022IFinal CVS Annual Accounts 2022.dotx 13