## **Formby Council for Voluntary Service Limited** Registered office: The Luncheon Club, Rosemary Lane, Formby, Liverpool L37 3HA. Charity registration no: 1051984 Company registration no: 3138274 ## **Trustees Annual Report Year ended 31 December 2022** ## **Introduction** The Trustees present their report along with the financial statements of the charity for the year ended 31 December 2022. The charity was formed in 1995. ## **Object and Policies** The object for which the charity is established and incorporated continues to be to promote charitable purposes for the benefit of the community of Sefton with the aim of improving the conditions of life of the said community. The policies of the charity are determined by the Trustees who act in an honorary capacity and meet at regular intervals. The charity is governed by its Memorandum and Articles of Association. It is a charitable company limited by guarantee. ## **Trustees** The Trustees for the year were: Mrs Judy Haselhurst Mr Tony Harding-Huber Mr Peter Reed Mr Keith Elford Mrs Barbara Hills (Appointed 11 January 2022) Dr Lawrence Singer (Appointed 11 January 2022) Dr Tony Pawson (Appointed 1 February 2023) Trustees are appointed as and when necessary from members of the local community who have an interest in furthering the aims of the charity. ## **Risk management** A review of the major risks to which the charity may be exposed has been undertaken and a risk register established. Where appropriate, systems and procedures have been put in place to mitigate the risks the charity may face along with procedures to ensure compliance. ## **Statement of Directors’ Responsibilities** Company law requires the Directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Company and of the profit or loss of the Company for that period. In preparing those financial statements, the Directors are required to: - select suitable accounting policies and then apply them consistently; - make judgements and estimates that are reasonable and prudent; https://d.docs.live.net/4c31d202f9ae2d2a/Documents/Finances/Year End Accounts/2022/Final CVS Annual Accounts 2022.docx 1 **Formby Council for Voluntary Service Limited Trustee’s Report (including Directors’ Report) For the year ended 31 December 2022** - state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Company will continue in business. The Directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Our Public Benefit** The charity provides a public benefit by reducing social isolation amongst the elderly in the community both by providing through its luncheon club a facility where members can meet and socialise and by enabling them to enjoy a healthy meal. The charity also provides a venue which other local charities and community groups may hire. The trustees confirm that they have referred to the guidance in the Charity Commissions general guidance on public benefit when reviewing the charities aims and objectives. ## **Chairman’s Report** Following the re-opening of the Club in September 2021I am pleased to report that the total membership has now risen to 120. We are now providing wholesome lunches three times a week, prepared and served by our volunteers. Notwithstanding the need to increase the price of the meals to £6.00, the lunches have proved to be just as popular as ever. In addition, on alternative Wednesdays we have opened to screen a “movie” on our large TV screen and state of the art sound system. This is accompanied by a magnificent afternoon tea prepared by Fiona and Dorina. Sadly, the number of Members attending has fallen off recently. We have also provided musical entertainment of a couple of occasions and held very successful Christmas Lunches. The Club has been fortunate to receive a number of donations which have enabled us to continue our activities however, the increased cost of providing the Club’s activities is of increasing concern and will need to be monitored carefully to ensure the Club’s continuing financial viability. The Trustees all are actively considering additional methods of fund raising. https://d.docs.live.net/4c31d202f9ae2d2a/Documents/Finances/Year End Accounts/2022/Final CVS Annual Accounts 2022.docx 2 The Board would l*ke to expres5 Its thanks to those who have supported the charity both financially and otherwise durlng the year and in partlEular the hardworking Luncheon Club volunteers who give their time and support to the Club's Members and without whom we would not be able to continue. Mr Tony Harding-Huber Ichairpetsonl The followlng Flnanclal Stat 15"M rch 02 d sign ments wèrè approved by the Board of Trustees at the meeting on of their behalf bv: i<-S.23 Mr onyH ing-Hu r. Chalrman https..Ild.docs.live.net/4c31d202f9aÈ2d2alDocuments/FinancÈs/Year End Actounts/2022IFinal CVS Annual Accounts 2022.dotx **Formby Council for Voluntary Service Limited For the year ended 31 December 2022** ## **Statement of Financial Activities for the year end 31 December 2022** |**Income**
**Notes**
**Unrestricted**
**Funds**
**2022**
**£**
**Restricted**
**Funds**
**2022**
**£**
Voluntary income
2
31,069
3,180
Luncheon Club income
3
33,927
-
Other income
4
6,571
____-
Total income
71,567
3,180
Expenditure
5
Cost of generating donations
3,612
-
Fundraising costs
4,838
-
Charitable activities
46,648
1,375
Depreciation of fixed assets
4,107
1,516
Total Expenditure
59,205
2,891
Net Income
12,362
(289)
Total funds bought forward
37,404
7,275
Total funds carried forward
49,766
7,564|**Total**
**Funds**
**2022**
**£**
34,249
33,927
6,571
74,747
3,612
4,838
48,023
5,623
62,096
12,651
44,679
57,330|**Total**
**Funds**
**2021**
**£**
21,031
15,651
4,630
41,312
1,616
2,059
31,732
5,623
41,030
282
44,397
44,679| |---|---|---| The statement of financial activities includes all gains and losses in the year. All incoming resources expended derive from continuing activities https://d.docs.live.net/4c31d202f9ae2d2a/Documents/Finances/Year End Accounts/2022/Final CVS Annual Accounts 2022.docx 4 Forniby Council for Voluntary ￿l¥k* Umlted Company Re8i5tration No. 3138274 Balanc• Sh•et as at 31 De£ember 2022 2022 2021 Fixed Assets 16.867 22,490 Current Assets Debtor & p￿PayMents io 1.584 Cash at bank and in hand 41,730 22,206 Creditors & accruals falling due within one year li 17 Net cyr￿nt Awts Net Assets 12 Unrestricted Funds General Funds 49,766 37,41 Restrkted Funds Total Fund5 13 Audlt EXemp￿0Th Ststeme For the year ended 31 ￿e￿rnber 2022 the company was entltled to exemptlon from audlt under Section 477 of the Companies Act 2(lJ6 relatlng to small companies. Dlr¢¢torfs r•sponslbllhl•s: the members have not requlred the Company to obtain an audlt of its accounts for the year In que5tlon In accordano wlth 5￿tIon 476 thè Diièttois acknowledge their responsibilities for complying with the requiremènts of thè Act wlth respect to accountln8 records and the preparatlon of accounts these accounts have been prepared in aC¢Ofdan¢e with the provlsions appllcable to companies subject to the small companles. regime the and 51 on thelr behalf bv: Mr Ha ng-HubeY Chalrmanl https..Ild.docs.live.net/4c31d202f9aÈ2d2alDocuments/FinancÈs/YÈar End Actounts/2022IFinal CVS Annual Accounts 2022.dotx **Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2022** ## **1. Accounting policies** The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year. ## **1.1 Basis of Presentation** The Financial Statements have been prepared in accordance with the Accounting and Reporting for Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1[st] January 2019) with the Charities SORP (FRS 102), and the Companies Act 2006. Formby Council for Voluntary Service meets the definition of public benefit under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes. ## **1.2 Reconciliation with previous Generally Accepted Accounting Practice** In preparing these accounts, the Trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparative items was required. No restatements were required. ## **1.3 Going concern** The Trustees consider that there are no material uncertainties about Formby Council for Voluntary Services ability to continue as a going concern. The most significant areas of adjustment are key assumptions that affect items in the accounts are to do with estimating grant and donation income in these accounts. With regard to the following year, the most significant area of uncertainty for Formby Council for Voluntary Service are the continuing levels of income received and this is covered in the Trustees Report. ## **1.4 Fund accounting** Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the objects of the charity. Restricted funds are subject to restrictions on their expenditure imposed by the donor or the terms of an appeal. ## **1.5 Income** All income is included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income: https://d.docs.live.net/4c31d202f9ae2d2a/Documents/Finances/Year End Accounts/2022/Final CVS Annual Accounts 2022.docx 6 ## **Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2022** Donations, grants and gifts are included in full in the statement of financial activities when receivable. Grants, where entitlement is not conditional on the delivery of specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant. Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included in these accounts. Income from charitable activity is accounted for when received. Income from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance. ## **1.6 Expenditure** Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Costs of generating donations comprise the costs associated with attracting voluntary income and the costs of fundraising activities. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes those costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. ## **1.7 Fixed assets** Fixed assets are stated at cost less accumulated depreciation. The costs of minor additions or items costing less than £1,000 are not capitalised. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life. https://d.docs.live.net/4c31d202f9ae2d2a/Documents/Finances/Year End Accounts/2022/Final CVS Annual Accounts 2022.docx 7 ## **Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2022** |**2. Voluntary Income**
**Unrestricted**
**£**
**Restricted**
**£**

Sefton MBC
4,730
-
Formby Benevolent Fund
Formby Parish Council
20,000
1,000
-
-
Co-op Local Community Fund
Sefton MBC – Warm Hub Fund
Sefton CVS – Training Fund
3,839
-
2,080
1,100
Lottery Fund
Formby Benevolent Fund - Boiler
-
-
-
-
Formby Benevolent Fund – Garden &
santisers
-
-
Formby Squirrels Rotary – Garden Fund
-
-
Legacy, Donations and other income
1,500
-
31,069
3,180|**2022**
**£**

4,730
20,000
1,000
3,839
2,080
1,100
-
-
-
-
1,500
34,249|**2021**
**£**
4,065
-
-
-
-
-
10,000
3,151
1,500
1,000
1,315
21,031| |---|---|---| https://d.docs.live.net/4c31d202f9ae2d2a/Documents/Finances/Year End Accounts/2022/Final CVS Annual Accounts 2022.docx 8 **Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2022** |**3. Charitable Activities**
**Unrestricted**
**£**
**Restricted**
**£**
Luncheon Club
33,927
**4. Other income**
**Unrestricted**
**£**
**Restricted**
**£**

Room Hire
6,571
-
**5. Total expenditure**
**Voluntary**
**Income**
**£**
**Fundraising**
**£**
**Charitable**
**Activities**
**£**
CVS Administration
Salaries
806
1,209
6,057
Office expenses
34
34
276
Insurance
218
436
1,524
Cleaning - Consumables
- Salaries
40
251
40
251
317
2,010
Rent/Rates
71
71
569
Gardening
217
217
1,738
Repairs & Maintenance
251
251
2,012
Utilities
291
291
2,331
Costs of Warm Hub
61
61
491
**Total expenditure carried**
**forward**
**2,240**
**2,861**
**17,325**|**2022**
**£**
33,927
**2022**
**£**
6,571
**2022**
**£**
8,072
344
2,178
397
2,512
711
2,172
2,514
2,913
613
**22,426**|**2021**
**£**
15,651
**2021**
**£**
4,630
**2021**
**£**
4,324
229
2,264
174
796
(2,459)
1,738
1,387
2,125
-
**10,578**| |---|---|---| ||
|| https://d.docs.live.net/4c31d202f9ae2d2a/Documents/Finances/Year End Accounts/2022/Final CVS Annual Accounts 2022.docx 9 ## **Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2022** |**Brought forward**
**Luncheon Club**
**Voluntary**
**Income**
**£**
2,240
**Fundraising**
**£**
2,861
**Charitable**
**Activities**
**£**
17,325
Salaries
1,210
1,815
9,086
Office expenses
162
162
1,300
Food
-
-
15,922
Cleaning - Consumables
- Salaries
-
-
-
-
398
2,512
Repairs & Maintenance
-
-
808
Other expenses
____-
____-
672
Total expenditure
3,612
4,838
48,023
Depreciation
____-
____-
_____-
Total expenditure
**3,612**
**4,838**
**48,023**|**2022**
**£**
22,426
12,111
1,624
15,922
398
2,512
808
672
56,473
5,623
**62,096**|**2021**
**£**
10,578
6,265
1,074
12,812
173
796
2,621
1,088
35,407
5,623
**41,030**| |---|---|---| The Trustees consider that their main focus is facilitating the effective operation of the Luncheon Club. Consequently, it is considered appropriate to recommence the reporting of the finances relating to the operation of the Luncheon Club within these accounts. |**6. Staff cost and numbers**
Gross salaries
National Insurance
Pension|**2022**
**£**
19,994
189
_____-
**20,183**|**2021**
**£**
12,164
17
_____-
**12,181**| |---|---|---| The charity has two paid employees, (2021 three employees). No employee earned £60,000.00 or more during the year. ## **7. Trustee’s remuneration and related party transactions** No Trustee received any remuneration during the year (2021 – nil). No Trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year (2021 – nil). https://d.docs.live.net/4c31d202f9ae2d2a/Documents/Finances/Year End Accounts/2022/Final CVS Annual Accounts 2022.docx 10 **Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2022** ## **8. Taxation** As a Charity, Formby Council for Voluntary Services Limited is exempt from tax on income and gains falling within Sections 478, 483 & 484 of the Taxes Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity. |**9.**
**Tangible fixed assets**
Cost at 31stDecember 2021 and 31stDecember 2022
Depreciation at 31stDecember 2021
Charge for year
Depreciation at 31stDecember 2022
Net book value at 31stDecember 2021
at 31stDecember 2022
**10. Debtors**
Debtors and prepayments
**11. Creditors: amounts falling due within one year**
Formby CTA
Accrued Expenses|**Building**
**£**
**Plant &**
**Equipment**
**£**
160,000
14,781
149,335
2,956
2,667
2,956
152,002
10,665
5,912
11,825
7,998
8,869
**2022**
**£**
1,584
**2022**
**£**
685
582
**1,267**|**Building**
**£**
**Plant &**
**Equipment**
**£**
160,000
14,781
149,335
2,956
2,667
2,956
152,002
10,665
5,912
11,825
7,998
8,869
**2022**
**£**
1,584
**2022**
**£**
685
582
**1,267**|**Total**
**£**
174,781
152,291
5,623
157,914
22,490
16,867
**2021**
**£**
3,400
**2021**
**£**
-
17
**17**|**Total**
**£**
174,781
152,291
5,623
157,914
22,490
16,867
**2021**
**£**
3,400
**2021**
**£**
-
17
**17**| |---|---|---|---|---| |||||| |||||| |||||| https://d.docs.live.net/4c31d202f9ae2d2a/Documents/Finances/Year End Accounts/2022/Final CVS Annual Accounts 2022.docx 11 **Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2022** |**12. Analysis of net assets between funds**
Tangible fixed assets
Current assets
Current liabilities
**Net assets at 31 December 2022**
**13.**
**Movement of funds**
**Restricted funds:**
Sefton MBC – Sound System
Forecourt Fund
Formby Benevolent Fund – Boiler
Formby Squirrels Rotary - garden
Sefton CVS – Warm Hub
Sefton CVS – Training Fund
Total Restricted Funds
Unrestricted Funds:
General funds
**Total funds**|**Unrestricted**
**£**
**Restricted**
**£**


12,589
4,278
38,444
3,286
(1 ,267)
____-

**49,766**
**7,564**

**01-Jan**
**2022**
**£**
**Incoming**
**Resources**
**£**
**Outgoing**
**Resources**
**£**
3,273
-
886
719
-
-
2,521
-
630
______762
-
__762
-
2,080
613
_____
1,100
-
7,275
3,180
2,891
37,404
71,567
59,205
**44,679**
**74,747**
**62,096**|



|**Total**
**£**
16,867
41,730
(1,267)
**57,330**
**31-Dec**
**2022**
**£**
2,387
719
1,891
__-
1,467
1,100
7,564
49,766
**57,330**| |---|---|---|---| |||
|| ||||| ||___||| https://d.docs.live.net/4c31d202f9ae2d2a/Documents/Finances/Year End Accounts/2022/Final CVS Annual Accounts 2022.docx 12 Formby Council for Voluntary Servlces Limited Independent Examiners Report on the Account5 to the Trustees of Formby Council for Voluntary Services I report on the accounts for the year ended 31 December 2022 set out on pages 4 to 12. The Chariws Trustèes are responsible for the preparation of the accounts. The Charit￿$ Trustee5 consider that an audit is not required forthe year ended 31g¢ December 2022 under Settion 144121 of the Charities Act 2011, although they have decided an independent examination is required. My exèmination was carrled out in accordance with general dirertions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charlty and a comparison of the accounts presented with those records. It also includes consideration of any unusual item5 for disc105ure in the accounts. and seeking explanations from the Trustees contsrning any such matters. The procedures undertèken do not provide all of the evldence that would be required in an audit. and consequently no opinion 15 given as to whether the accounts present"a true and fair" view and the report is Ilmited to those matters set out in the statement below. In connection with my examination, no matter has come to my attentlon,. Al which gSve me reasonable cause to believe that in any material effecr the requlrements to keep accounting records In accordance with Sertion 130 of the Charities Act, and to prepare accounts which accord with the accounting records and comply wlth the accounting requiremènt5 of the Charities Act have not been met, or to which, in my opinion, attention should be drawn In order to enable a proper unllerstanding of the accounts to be reached. Signed.. Narne.. Stephen Leonard B.A., FCCA Counting for Communities Ltd 16 Holmwood Drive Liverpool L37 IPQ https..Ild.docs.live.net/4c31d202f9aÈ2d2alDocuments/FinancÈs/YÈar End Actounts/2022IFinal CVS Annual Accounts 2022.dotx 13